Grass Cutting and Hedge-cutting Tender - Cemetery, Churchyard and Verges

{
  "buyer": {
    "id": "GB-PPON-PVTW-2825-GBWY",
    "name": "Mareham le Fen Parish Council"
  },
  "date": "2025-04-14T20:10:19+01:00",
  "id": "015108-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0502e9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "LINCOLN",
        "postalCode": "LN4 4YG",
        "region": "UKF30",
        "streetAddress": "C/O LINGHALL FARM"
      },
      "contactPoint": {
        "email": "clerk@marehamlefen-pc.gov.uk",
        "name": "A.Everard",
        "telephone": "+447936866820"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://mareham-le-fen.parish.lincolnshire.gov.uk/"
      },
      "id": "GB-PPON-PVTW-2825-GBWY",
      "identifier": {
        "id": "PVTW-2825-GBWY",
        "scheme": "GB-PPON"
      },
      "name": "Mareham le Fen Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Mareham le Fen Parish Council, Lincolnshire seeks contractors to provide a grass-cutting service for the Cemetery, Churchyard and road and path verges throughout the village. Plus periodic hedge cutting around the Cemetery and Churchyard during the growing season. A contract starting in May 2025 until late-October 2025 is available with the potential for one annual extension until 31 October 2026. The contract is broken down into 4 lots based on the frequency and equipment that may be required for each part.",
    "documents": [
      {
        "description": "Grass-cutting Specification",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-672",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-672"
      },
      {
        "description": "Form of tender and quotations.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-673",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-673"
      },
      {
        "datePublished": "2025-04-14T20:10:19+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "015108-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/015108-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-04-22T17:00:00+01:00"
    },
    "id": "MLFPC1/2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF3"
          }
        ],
        "id": "A",
        "relatedLot": "A"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF3"
          }
        ],
        "id": "B",
        "relatedLot": "B"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF3"
          }
        ],
        "id": "C",
        "relatedLot": "C"
      },
      {
        "additionalClassifications": [
          {
            "description": "Hedge trimming",
            "id": "77342000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF3"
          }
        ],
        "id": "D",
        "relatedLot": "D"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "a)Price per cut for each lot.  \nb)Questionnaire about the business.\nc)Satisfactory business references. Previous satisfactory performance. Experience. Suitably equipped and trained."
        },
        "contractPeriod": {
          "endDate": "2025-10-31T23:59:59Z",
          "maxExtentDate": "2026-10-31T23:59:59Z",
          "startDate": "2025-05-01T00:00:00+01:00"
        },
        "description": "All grass areas to be cut every two weeks from late-April/early-May to late October ready for Remembrance Day service at the War Memorial. More cuts may be required during the peak growing period as agreed with the Parish Clerk.  Part of the Cemetery may have a \u0027no-mow\u0027 or limited cutting during the growing season as part of the Council\u0027s biodiversity policy and this chosen area will be identified to the contractor.\nAll fences and boundaries to be strimmed along.  To include strimming around/under benches, gateways, memorials and other obstructions\nAll paths around the grassed areas to be cleaned by sweeping or with a blower after each cut.  All paths to be straight edged and kept weed free.\nAll grass/cuttings may be stored in the compost bin area and removed from site as required (as the concrete bins fill up). \nThe Cemetery extension area (the uncultivated area behind the main Cemetery hedge) should be kept trimmed and weeds kept under control throughout the contract.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "A",
        "options": {
          "description": "Additional cuts due to local events, the growing season and weather situation."
        },
        "renewal": {
          "description": "In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work.  Mutual consent to the extension would be required."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Cemetery and Cemetery Extension",
        "value": {
          "amountGross": 6000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "a)Price per cut for each lot.  \nb)Questionnaire about the business.\nc)Satisfactory business references. Previous satisfactory performance. Experience. Suitably equipped and trained."
        },
        "contractPeriod": {
          "endDate": "2025-10-31T23:59:59Z",
          "maxExtentDate": "2026-10-31T23:59:59Z",
          "startDate": "2025-05-01T00:00:00+01:00"
        },
        "description": "All grass areas to be cut every two weeks from late April - October.  More cuts may be required during the peak growing period as agreed with the Parish Clerk.\nAll church walls and boundaries to be strimmed along.\nGod\u0027s Acre - Wild Flower Meadow in the churchyard must not be cut until September.\nTo include strimming around/ under benches, gateways, memorials and other obstructions.\nAll paths around the grassed areas to be cleaned by sweeping or with a blower after each cut.\nAll paths to be straight-edged and kept weed free.\nAll grass/ cuttings to be removed from the site as required.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "B",
        "options": {
          "description": "Additional cuts due to local events, the growing season and weather situation."
        },
        "renewal": {
          "description": "In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work.  Mutual consent to the extension would be required."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "St Helen\u0027s Church, Mareham le Fen Churchyard",
        "value": {
          "amountGross": 2000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "a)Price per cut for each lot.  \nb)Questionnaire about the business.\nc)Satisfactory business references. Previous satisfactory performance. Experience. Suitably equipped and trained."
        },
        "contractPeriod": {
          "endDate": "2025-10-31T23:59:59Z",
          "maxExtentDate": "2026-10-31T23:59:59Z",
          "startDate": "2025-05-01T00:00:00+01:00"
        },
        "description": "All grass verges identified on the maps must be cut two-weekly late-April/early-May until late-October.\nCuts should be two weeks apart and no more than four weeks apart.\nFlail, mower or strimming may be used to achieve the specified standard of cut.\nThe cutting of grass verges in this Lot has been delegated to Mareham le Fen Parish Council under the annual Lincolnshire County Council Parish Highways Agreement. Detailed maps are provided to ensure all the areas covered by the agreement are cut. There are approximately 16,000 square metres to be cut. \nTo include strimming around/ under benches, gateways and other obstructions.\nAll paths around the grassed areas to be cleaned by sweeping or with a blower after each cut.\nThe cutting of verges in this Lot has been delegated to Mareham le Fen Parish Council under the annual Lincolnshire County Council Parish Highways Agreement. Detailed maps are provided to ensure all the areas covered by the agreement are cut.\nLincolnshire County Council provides a document called \u0027H3 Verge Mowing by Parishes\u0027. Contractors must be aware of this document and ensure that they comply with its provisions.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "C",
        "options": {
          "description": "Additional cuts due to local events, the growing season and weather situation."
        },
        "renewal": {
          "description": "In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work.  Mutual consent to the extension would be required."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Grass verges along roads, along pavements, paths and residential area verges",
        "value": {
          "amountGross": 24000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "a)Price per cut for each lot.  \nb)Questionnaire about the business.\nc)Satisfactory business references. Previous satisfactory performance. Experience. Suitably equipped and trained."
        },
        "contractPeriod": {
          "endDate": "2025-10-31T23:59:59Z",
          "maxExtentDate": "2026-10-31T23:59:59Z",
          "startDate": "2025-05-01T00:00:00+01:00"
        },
        "description": "The contractor is expected to keep the hedges trimmed and in good shape around these two sites.  The hedges must not block the public footpaths alongside the churchyard.  The hedges in the Cemetery must not obstruct or damage Memorials or block easy passage.\nIt is expected that two cuts will be undertaken during the growing season.  Preferably avoiding any bird nesting period. \nAll hedge trimming and cuttings must be removed by the contractor immediately after being cut.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "D",
        "options": {
          "description": "Additional cuts due to local events, the growing season and weather situation."
        },
        "renewal": {
          "description": "In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work.  Mutual consent to the extension would be required."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Hedge Cutting and trimming around St Helen\u0027s Church churchyard and Mareham le Fen Cemetery",
        "value": {
          "amountGross": 2000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": "Lincolnshire",
        "gazetteer": {
          "identifiers": [
            "E10000019"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "https://mareham-le-fen.parish.lincolnshire.gov.uk/downloads/download/10/grass-cutting-invitation-to-tender-2025\nEmail: grass-cuttingcontracts@marehamlefen-pc.gov.uk\nPostal Address: Mareham le Fen Parish Council, C/O Linghall Farm, Sandy Bank, New York, Lincoln. LN4 4YG.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-04-25T12:00:00+01:00"
    },
    "title": "Grass Cutting and Hedge-cutting Tender - Cemetery, Churchyard and Verges",
    "value": {
      "amountGross": 34000,
      "currency": "GBP"
    }
  }
}