Fire Systems - Servicing and Reactive Repairs

{
  "buyer": {
    "id": "GB-FTS-4969",
    "name": "Trust Housing Association Ltd"
  },
  "date": "2025-05-14T10:55:12+01:00",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=796497.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease see Appendix N - Community Benefits Statement\n(SC Ref:796497)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=796497",
  "id": "015343-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000796497",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-050379",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH14 1RL",
        "region": "UKM",
        "streetAddress": "12 New Mart Road"
      },
      "contactPoint": {
        "email": "pinbox@trust.org.uk",
        "faxNumber": "+44 1314444949",
        "telephone": "+44 1314441200",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11262",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.trustha.org.uk"
      },
      "id": "GB-FTS-4969",
      "identifier": {
        "legalName": "Trust Housing Association Ltd"
      },
      "name": "Trust Housing Association Ltd",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "id": "GB-FTS-404",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-16T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-05-16T12:00:00+01:00"
    },
    "classification": {
      "description": "Repair and maintenance services of firefighting equipment",
      "id": "50413200",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "To comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers.\nThe equipment is predominately located at sheltered \u0026 retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs \u0026 mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow \u0026 Wishaw which will be part of the servicing regime.  An overview of the type of equipment including makes and models at each development location in included within Appendix D \u2013 Pricing Schedule.\nA full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H \u2013 Specification of Requirements.",
    "hasRecurrence": false,
    "id": "AS-24-155",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Installation services of fire protection equipment",
            "id": "51700000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "deliveryLocation": {
          "description": "Scotland including Highlands, Outer Hebrides and Borders"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "40",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "Open Tender exercise with Minimum Requirements. Please see Invitation to Tender, Section 2 - Evaluation Criteria for more information.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract is available for up to two additional extension periods, each of one year.  Availability will be subject to satisfactory contract performance, the continued contract requirements, and subsequent offer and acceptance.  The total maximum contract term available is 4 years (2+1+1)."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 700000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "The minimum accreditations required to bid for this contract are equal to or similar to:\nBAFE SP203-1 Design, Installation, Commission \u0026 Maintenance of Fire Detection \u0026 Fire Alarm Systems Scheme\nBAFE DS301 Design, installation, Commission \u0026 Maintenance of Grade D Fire Detection \u0026 Fire Alarm Systems in Domestic Premises\nBAFE SP203-4 Design, Installation, Commission \u0026 Maintenance of Emergency Lighting Systems Scheme\nBAFE SP105 Competency of Organisations for the Service and Maintenance of Dry \u0026 Wet Riser / Falling Installations Scheme\nSprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Scheme (Firas), or IFC Certification scheme (SDI 122)\nMember of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme).\nSelect or NICEIC Membership",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "The minimum turnover required to bid for this contract is:\nAn average of GBP 1,000,000 in the last 3 financial years.\nRequirement to complete and successfully pass the \u201cRatio Requirement\u201d on the attached Appendix G \u2013 Financial Ratio",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "hasElectronicAuction": true
    },
    "tenderPeriod": {
      "endDate": "2025-05-16T12:00:00+01:00"
    },
    "title": "Fire Systems - Servicing and Reactive Repairs",
    "value": {
      "amount": 700000,
      "currency": "GBP"
    }
  }
}