Electronic Quality Management System (EQMS)

{
  "buyer": {
    "id": "GB-PPON-PTBH-8315-RNZP",
    "name": "The Police and Crime Commissioner for Surrey"
  },
  "date": "2025-04-16T10:41:17+01:00",
  "id": "015450-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04ea2c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Guildford",
        "postalCode": "GU3 1YJ",
        "region": "UKJ25",
        "streetAddress": "PO Box 412"
      },
      "contactPoint": {
        "email": "JointProcurementService@Surrey.Police.UK"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTBH-8315-RNZP",
      "identifier": {
        "id": "PTBH-8315-RNZP",
        "scheme": "GB-PPON"
      },
      "name": "The Police and Crime Commissioner for Surrey",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-01T23:59:59+01:00"
    },
    "description": "The Forensic Science Regulator (FSR) timeline for achieving compliance with statutory\u202fregulations means that a number of business areas within Surrey Police and Sussex Police are\u202feither currently already accredited or are looking to become accredited or compliant with the FSR\u0027s Code of Practice.  As such\u202fthe demand upon the current Quality Management System (QMS) being used, has never been so high and is only due to continue to expand as more\u202funits/sites and departments seek to become accredited and become fully engaged with the accreditation process and meeting statutory requirements  \nThis Invitation to Tender (\"ITT\") has been issued by the Police and Crime Commissioner for Surrey on behalf of itself and the Police and Crime Commissioner for Sussex (together \"the Contracting Authority\") who are seeking to award a Contract for the provision of an Electronic Quality Management System (eQMS).   \nThe Requirement will be tendered for a single Supplier.    \nThe Contract Term shall be for a period of 5 years with the option to extend by a further two 12 month periods. \nThe anticipated commencement date of the Contract is 1st August 2025. Any changes to this commencement date will be communicated to all bidders through the Contracting Authority\u0027s e-tendering portal (https://sell2.in-tend.co.uk/blpd). Please note that before any contract can be awarded, there will be an internal governance process to obtain approval before proceeding, this may be delayed  if the cost of the contract is greater than that currently budgeted for.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-16T10:41:17+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "015450-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/015450-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-06T12:00:00+01:00"
    },
    "id": "JPS1266",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Database and operating software package",
            "id": "48600000",
            "scheme": "CPV"
          },
          {
            "description": "Electronic information services",
            "id": "64216200",
            "scheme": "CPV"
          },
          {
            "description": "Database software development services",
            "id": "72212610",
            "scheme": "CPV"
          },
          {
            "description": "Information systems or technology strategic review and planning services",
            "id": "72222000",
            "scheme": "CPV"
          },
          {
            "description": "Information technology requirements review services",
            "id": "72223000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-09-30T23:59:59+01:00",
          "maxExtentDate": "2032-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "2 x 12 months"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 470000,
          "amountGross": 564000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://sell2.in-tend.co.uk/blpd",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-19T10:00:00+01:00"
    },
    "title": "Electronic Quality Management System (EQMS)",
    "value": {
      "amount": 470000,
      "amountGross": 564000,
      "currency": "GBP"
    }
  }
}