002150 - Library Management System (LMS)

{
  "buyer": {
    "id": "GB-PPON-PMPB-8772-VYWM",
    "name": "Durham County Council"
  },
  "date": "2026-02-20T09:24:47Z",
  "id": "015499-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d69e",
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Durham",
        "postalCode": "DH1 5WB",
        "region": "UKC14",
        "streetAddress": "Corten House, Dunholme Close"
      },
      "contactPoint": {
        "email": "zoe.embleton@durham.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.durham.gov.uk/"
      },
      "id": "GB-PPON-PMPB-8772-VYWM",
      "identifier": {
        "id": "PMPB-8772-VYWM",
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      "name": "Durham County Council",
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    "awardPeriod": {
      "endDate": "2026-04-14T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment milestones are outlined in Document 3a - Contract Specification and Document 3b - Contract Terms and Conditions."
    },
    "description": "The purpose of this project is to replace the existing Library Management System (LMS) used by Durham County Council Library Services, including 39 public libraries, prisons and a Schools Library Service.  \nThe current LMS, developed in house, is outdated and no longer meets the operational and strategic needs of the service. This project will deliver a modern, scalable LMS that enhances operational efficiency, improves user experience, supports digital transformation goals and complies with current compliance standards.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Tender documents can be accessed free of charge by registering on the Open Portal at open-uk.org",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.open-uk.org"
      },
      {
        "datePublished": "2026-02-20T09:24:47Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "015499-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/015499-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-19T10:00:00Z"
    },
    "id": "OPEN20251375",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Library software package",
            "id": "48160000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC14"
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        "id": "1",
        "relatedLot": "1"
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    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "System Architecture Diagram",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Statement of Works",
              "numbers": [
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                  "number": 10,
                  "weight": "percentageExact"
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              "type": "quality"
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              "name": "Product Roadmap and Development",
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              "type": "quality"
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              "name": "Training and Knowledge Transfer",
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            {
              "name": "Hypercare and Post Hypercare Support",
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                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "As part of this tender assessment, suppliers are required to provide a structured demonstration of their library management system. The purpose of the demonstration is to evidence how your system supports the core business functions that are critical to our operations across public libraries, schools library services and prison library environments.\nThe demonstration scenarios are provided in Document 4 PSQ Response, and the date of the system demonstration will be provided via the Open portal.",
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                  "number": 15,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
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            {
              "description": "In addition to meeting all mandatory requirements outlined in this tender, bidders are invited to propose solutions that incorporate desirable system functionality. Desirable functionality refers to system capabilities, specifically for the Schools Library Service, which goes beyond the minimum requirements of a standard Library Management System. These features are not compulsory but will be considered during evaluation and may enhance the overall value of your proposal. The evaluation of desirable requirements will consist of the assessment of availability (10%) and cost (5%).",
              "name": "Desirable System Functionality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The individual elements will be scored as follows:\n\u2022\tElement 1 - Fixed Price Implementation services - Weighting 12%\n\u2022\tElement 2 - Ongoing annual subscription (e.g., subscription, support, hosting, maintenance)- Weighting 12%\n\u2022\tElement 3 - Rate Card for additional professional services - Weighting 6%\n\u2022\tElement 4 - Desirable System Functionality - Price Weighting 5%",
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          ]
        },
        "contractPeriod": {
          "endDate": "2032-02-29T23:59:59Z",
          "maxExtentDate": "2037-02-28T23:59:59Z",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract period is for an initial 5-year period, with the option to extend for a further 5 years subject to satisfactory performance, service continuity, and the Council\u0027s future requirements. \nThe anticipated go-live date for the new system is 1st February 2027, following a 9-month period of mobilisation and implementation, which will commence on 1st May 2026."
        },
        "status": "active",
        "value": {
          "amount": 450000,
          "amountGross": 540000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org\nAll clarification questions and tender submissions must be made via the Open Portal by the deadlines outlined.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
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    "tenderPeriod": {
      "endDate": "2026-03-26T10:00:00Z"
    },
    "title": "002150 - Library Management System (LMS)",
    "value": {
      "amount": 450000,
      "amountGross": 540000,
      "currency": "GBP"
    }
  }
}