Cleaning services

{
  "buyer": {
    "id": "GB-PPON-PJZV-5891-VVGV",
    "name": "Huddersfield New College"
  },
  "date": "2026-02-20T14:27:09Z",
  "id": "015725-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06578a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Huddersfield",
        "postalCode": "HD3 4GL",
        "region": "UKE44",
        "streetAddress": "New Hey Road"
      },
      "contactPoint": {
        "email": "Clairec@huddnewcoll.ac.uk",
        "name": "Cleaning contract"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.huddnewcoll.ac.uk/about/corporation/"
      },
      "id": "GB-PPON-PJZV-5891-VVGV",
      "identifier": {
        "id": "PJZV-5891-VVGV",
        "scheme": "GB-PPON"
      },
      "name": "Huddersfield New College",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-04T23:59:59+01:00"
    },
    "description": "HNC wishes to appoint a cleaning services company to provide regular cleaning across site to ensure that the college maintains a welcoming, hygienic and safe educational environment for its staff and students.\nWe require an all-encompassing daily cleaning service to cover all areas of the college, working to a cleaning regime designed around our requirements.\nCleaning activities during term time are not to impact on the daily experience of staff and students. Morning shifts are set at 6am - 9am and evening shifts are 4pm - 7pm (Monday to Friday).\nWe are to require on a daily basis :\nX 6 morning shifts (total of 18 hrs cleaning to be provided during hours of 6am and 9am Monday to Friday Term Time only - 38 weeks)\nX 15 evening shifts (total of 45 hrs cleaning to be provided during hours of 4pm - 7pm Monday to Friday Term Tiem only - 38 weeks)\nAdditional cleaning support will be required out of term time during the holidays - approximately 630 hrs per year. Majority of which will be required in the two weeks leading up to the start of the new academic year when deep cleaning can take place.\nHNC would like to secure a 3 year contract with the successful company in the first instance with the option to extend by two further years thereafter.\nWe currently have 20 cleaners and 1 cleaning manager employed by the College. Tupe will apply given that our in-house cleaning team is to be moved to the successful external contractor.\nThe appointment will be made following a process of competitive tendering.\nThe requirement is set out in the Specification, which is in Part 2 of the ITT document.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.huddnewcoll.ac.uk/current-tenders/"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12359",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12359"
      },
      {
        "datePublished": "2026-02-20T14:27:09Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "015725-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/015725-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-27T23:59:00Z"
    },
    "id": "ocds-h6vhtk-06578a",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The lowest overall cost will score the maximum points available. The other tenderers percentage scores will be scored on a pro rata comparative basis.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "identify how you will meet the Service Requirements for cleaning should your Tender be successful. Please also indicate the deployment of staff and other resources necessary to achieve this.",
              "name": "Service requirements",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "1,1 Please provide full details of your Firm Specialities that may be  advantageous to the College for the services required (max 500 words)\n1.2 Please explain how you would approach any unique challenges at HNC?  (max 500 words)\n1.3 Please provide an anonymised sample of work where we can see an illustration of how your firm usually presents quality assurance reports. (max 500 words)",
              "name": "General requirements (part 1 )",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "2.1 HNC regards  maintaining a high degree of continuity of staff involved from the appointed firm as very desirable. Respondents should set out their position on this issue and indicate how successful this approach has been before.\n2.2 Please provide details on the key personnel who you are proposing to provide the service for HNC and why.\nResponse should include:\n- overview of your company structure, including total numbers of employees\n- the location of the office from which the majority of the activity for HNC will be run\n- Details on whether there will be a dedicated team or teams\n- Details on whether you intend to draw on pooled resources\n- Number of staff you anticipate to deliver on the contract\n- Detailed information on the individuals you are proposing to work on this Contract\n- Relevant qualifications or training they are undertaking",
              "name": "General requirement (part 2)",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "In your opinion what are the issues and challenges that face a Sixth Form College of HNC\u0027s size in regards to delivering high standard cleaning ? How will you address these on our behalf ?(no more than 500 words)",
              "name": "General requirements (part 3)",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-04T23:59:59+01:00",
          "maxExtentDate": "2031-05-04T23:59:59+01:00",
          "startDate": "2026-05-04T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "option for up to x 2 year extension."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 690000,
          "amountGross": 828000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "State of urgency",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "Www.huddnewcoll.ac.uk\nThe Tender must be received by the College no later than 12.00pm (noon) on 28.02.26\nPlease submit an electronic copy of your tender by the delivery date and time to clairec@huddnewcoll.ac.uk.  The words \"Tender for Cleaning Services\" should be stated in the title of email.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-28T12:00:00Z"
    },
    "title": "Cleaning services",
    "value": {
      "amount": 690000,
      "amountGross": 828000,
      "currency": "GBP"
    }
  }
}