CSC25030 Holiday Activities and Food Programme (HAF) 2025

{
  "buyer": {
    "id": "GB-PPON-PXLG-3144-TYMJ",
    "name": "Torbay Council"
  },
  "date": "2025-04-22T13:34:28+01:00",
  "id": "016229-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05059e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Torquay",
        "postalCode": "TQ1 3DR",
        "region": "UKK42",
        "streetAddress": "Town Hall, Castle Circus"
      },
      "contactPoint": {
        "email": "clare.farquhar@torbay.gov.uk",
        "name": "Mrs Clare Farquhar",
        "telephone": "+44 1803208514"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.torbay.gov.uk"
      },
      "id": "GB-PPON-PXLG-3144-TYMJ",
      "identifier": {
        "id": "PXLG-3144-TYMJ",
        "scheme": "GB-PPON"
      },
      "name": "Torbay Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025.\nThe purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays.\nThe number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it\u2019s expected that roughly 20-25% of those eligible will take up the offer per School Holiday.\nTo ensure spread of provision across the Torbay Area, the Authority expects there to be at least 7 projects in Torquay, 7 in Paignton and 2 in Brixham. Torbay Council are seeking some applications to specifically cater towards the older cohort (13- to 16-year-olds), it is anticipated that there will be at least 2 projects delivered to this cohort. Torbay Council are also seeking applications for children with complex SEND, it is anticipated that there will be 1 project delivered to this cohort. Within those projects the provider is expected to cater for and provide adequate resources and support for children and young people that may be part of the vulnerable group categories.",
    "documents": [
      {
        "datePublished": "2025-04-22T13:34:28+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "016229-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/016229-2025"
      }
    ],
    "id": "CSC25030",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Children\u0027s holiday-camp services",
            "id": "55243000",
            "scheme": "CPV"
          },
          {
            "description": "Social work and related services",
            "id": "85300000",
            "scheme": "CPV"
          },
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Below threshold evaluation"
        },
        "contractPeriod": {
          "endDate": "2026-01-28T23:59:59Z",
          "startDate": "2025-07-28T00:00:00Z"
        },
        "description": "Lot 1 - HAF provision at Torquay Based Sites - a minimum provision of seven",
        "id": "1",
        "status": "active",
        "title": "Lot 1 - Torquay Based Sites",
        "value": {
          "amount": 147000,
          "amountGross": 176400,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Below threshold evaluation"
        },
        "contractPeriod": {
          "endDate": "2026-01-28T23:59:59Z",
          "startDate": "2025-07-28T00:00:00Z"
        },
        "description": "Lot 2 - HAF provision at Paignton Based Sites - a minimum provision of seven",
        "id": "2",
        "status": "active",
        "title": "Lot 2: Paignton Based Sites",
        "value": {
          "amount": 147000,
          "amountGross": 176400,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Below threshold evaluation"
        },
        "contractPeriod": {
          "endDate": "2026-01-28T23:59:59Z",
          "startDate": "2025-07-28T00:00:00Z"
        },
        "description": "Lot 3 - HAF provision at Brixham Based Sites - a minimum provision of two.",
        "id": "3",
        "status": "active",
        "title": "Lot 3 Brixham Based Sites",
        "value": {
          "amount": 42000,
          "amountGross": 50400,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Below threshold evaluation"
        },
        "contractPeriod": {
          "endDate": "2026-01-28T23:59:59Z",
          "startDate": "2025-07-28T00:00:00Z"
        },
        "description": "Lot 4 - Specific HAF provision for 13-16 year olds - a minimum provision of two",
        "id": "4",
        "status": "active",
        "title": "Lot 4: Provision for 13-16 year olds",
        "value": {
          "amount": 42000,
          "amountGross": 50400,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Below threshold evaluation"
        },
        "contractPeriod": {
          "endDate": "2026-01-28T23:59:59Z",
          "startDate": "2025-07-28T00:00:00Z"
        },
        "description": "Lot 5 - Specific HAF provision at for Children with Complex SEND - a minimum provision of one",
        "id": "5",
        "status": "active",
        "title": "Lot 5: Provision for Children with Complex Send",
        "value": {
          "amount": 22500,
          "amountGross": 27000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk\nIn order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-06-02T11:00:00Z"
    },
    "title": "CSC25030 Holiday Activities and Food Programme (HAF) 2025",
    "value": {
      "amount": 400500,
      "amountGross": 480600,
      "currency": "GBP"
    }
  }
}