Timetabling solution partner

{
  "buyer": {
    "id": "GB-PPON-PMMH-2339-NMGH",
    "name": "Coventry University"
  },
  "date": "2025-04-24T12:53:13+01:00",
  "id": "016763-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04e8ae",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Coventry",
        "postalCode": "CV1 5FB",
        "region": "UKG33",
        "streetAddress": "Priory Street"
      },
      "contactPoint": {
        "email": "Procurement@coventry.ac.uk",
        "name": "Thomas Hasson"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
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        "url": "https://in-tendhost.co.uk/coventryuniversity/aspx/Home"
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      "id": "GB-PPON-PMMH-2339-NMGH",
      "identifier": {
        "id": "PMMH-2339-NMGH",
        "scheme": "GB-PPON"
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      "name": "Coventry University",
      "roles": [
        "buyer"
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    }
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  "tag": [
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-10T23:59:59+01:00"
    },
    "description": "Coventry University aims to acquire and implement a new timetabling solution that prioritises the needs of our students. We seek to invest in a system that extends beyond basic room scheduling, optimising both our campus resources and students\u0027 time for maximum efficiency.\nOur students choose to come to us to invest in their future and expect a continual return on their investment. A significant number of our undergraduate and postgraduate students balance part-time work alongside their studies, as well as other commitments such as childcare. It is important that we consider the unique circumstances of our learners, including location, commuting distance and work responsibilities.\nWe need a modern and secure, Software-as-a-Service solution, which integrates with our in-house student record system, learning platform and in-house attendance monitoring solution. The solution needs to be flexible, with the ability to adapt as we continue to develop our offering in the higher education market and respond with agility to changing student expectations.\nOur supplier and system will help maximise the value of a timetable, by:\n\u2022 Ensuring our students have real-time, online access to their personalised timetable.\n\u2022 Enabling us to push notifications to students following changes to their timetable\n\u2022 Giving students seamless access to all the information they need to maximise participation in their teaching and learning journey.\n\u2022 Providing a typical, sample timetable in advance to an applicant who is considering choosing to study at the university, giving them the information they need to understand how their studies could fit around work and other\ncommitments.\n\u2022 Giving our students their final timetable as soon as they complete their enrolment, ensuring they can start their studies immediately.\n\u2022 Providing our international applicants with early sight of their proposed timetable ahead of completing their enrolment (while still travelling to the UK and undertaking Right to Study checks).\n\u2022 Providing our returning students with a draft timetable well in advance of the next stage of their course, allowing them to amend work and other commitments before they resume their study\nThis process will be a two-stage process under the Public Regulations 2024 and be run under the Competitive Flexible Process. The procurement process will include the Conditions of Participation stage, which will be utilised for shortlisting suppliers and the Invitation to Tender stage, which include the shortlisted suppliers. All suppliers who are required to complete the Procurement Specific Questionnaire and complete and sign; Appendix 2, Declaration of Compliance for their first stage submission to be evaluated.\nThe process is designed for fairness and transparency to all the suppliers that wish to work with Coventry University and declare an expression of interest utilising the University\u0027s procurement portal below.\nhttps://in-tendhost.co.uk/coventryuniversity/aspx/Home\nNote that the estimated budget for any awarded contract is \u00a3564,302.00 including VAT, however Coventry University is willing to consider submissions between \u00a3400,000.00 including VAT and \u00a3800,000.00 including VAT.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
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        "id": "L-1",
        "url": "https://in-tendhost.co.uk/coventryuniversity/aspx/Home"
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      {
        "datePublished": "2025-04-24T12:53:13+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "016763-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/016763-2025"
      }
    ],
    "id": "PA-FRAM-1458-25-TH V2",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
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        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
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    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
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              "description": "Conditions of participation criteria published in section three of the Procurement Specific Questionnaire (PSQ). ITT criteria to follow once the suppliers have been shortlisted from the PSQ.",
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              "type": "quality"
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          "weightingDescription": "Conditions of participation criteria published in section three of the Procurement Specific Questionnaire (PSQ). ITT criteria to follow once the suppliers have been shortlisted from the PSQ."
        },
        "contractPeriod": {
          "endDate": "2028-08-06T23:59:59+01:00",
          "maxExtentDate": "2029-08-06T23:59:59+01:00",
          "startDate": "2025-08-06T00:00:00+01:00"
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        "renewal": {
          "description": "One extension equal to 12 months. 3+1 year maximum contract term."
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        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 470252,
          "amountGross": 564302,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "Two stage process: Procurement Specific Questionnaire to shortlist followed by the ITT with the shortlisted suppliers."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/coventryuniversity/aspx/Home",
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    "tenderPeriod": {
      "endDate": "2025-06-10T12:00:00+01:00"
    },
    "title": "Timetabling solution partner",
    "value": {
      "amount": 470252,
      "amountGross": 564302,
      "currency": "GBP"
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}