Esher College ~ Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PQJZ-2697-RPWY",
    "name": "Esher College"
  },
  "date": "2025-04-28T14:05:11+01:00",
  "id": "017318-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050865",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Surrey",
        "postalCode": "KT7 0JB",
        "region": "UKJ25",
        "streetAddress": "Esher Sixth Form College, Weston Green Road, Thames Ditton"
      },
      "contactPoint": {
        "email": "tenders@litmuspartnership.co.uk",
        "telephone": "01276 673896"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PQJZ-2697-RPWY",
      "identifier": {
        "id": "PQJZ-2697-RPWY",
        "scheme": "GB-PPON"
      },
      "name": "Esher College",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-08T23:59:59Z"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Situated in NE Surrey, Esher Sixth Form College is an oversubscribed, open access Sixth Form College based on one site.  The College became an Academy in June 2019.  The College was rated \u201cOutstanding\u201d by Ofsted in 2022 and has an impressive track record in delivering high levels of student achievement.\nThe cleaning service in the College has been problematic for a while.  The College is looking for ways to achieve a decent standard of cleanliness throughout the site.\nThe tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 2092 students on roll and 198 teaching and support staff.  \nThe contract being tendered is for three years in duration from 27 October 2025 to 26 October 2028 and will operate as a Fixed Price Contract, with the successful Contractor offering the College a guaranteed cost per annum for the provision of cleaning services. \nThe College year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the College will be open to receive students for approximately 190 days.\nThe contract offered covers the scope for the provision of all cleaning services within the College, which is currently set at 56 hours per day covering a single site over 11,948 square metres, over a 48 week period.  Please see Map and Square Meterage analysis. \nWhilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price.\nThe value of the current contract is: - \n2024/25\u00a3195,000 Net \nNote that in attempting to improve the service the College is reducing its cleaning requirements to 44 hours per day.  We are removing the morning and daytime cleaning hours from the contract, and we are also removing the holiday deep clean requirement, so the requirement will be a 39 week contract.  The requirements removed from the contract will be sourced via a different route.\nWe would like the ability to increase the number of hours cleaning should our new approach not work.  This would form part of a negotiated variation order.\nEsher Sixth Form College expects the successful contractor to enable the continued development of cleaning services. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the College.\nSee SQ Document for more information.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./7Y22V7T283\nTo respond to this opportunity, please click here: \nhttps://litmustms.co.uk/respond/7Y22V7T283",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-28T14:05:11+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "017318-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/017318-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-30T12:00:00Z"
    },
    "id": "ocds-h6vhtk-050865",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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                  "weight": "percentageExact"
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              "type": "quality"
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        },
        "contractPeriod": {
          "endDate": "2030-10-26T23:59:59Z",
          "startDate": "2025-10-27T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 975000.0,
          "amountGross": 975000.0,
          "currency": "GBP"
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    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "There will be an initial SQ stage followed by a tender stage and a final stage of presentations before a decision is made."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://litmustms.co.uk/respond/7Y22V7T283",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-01T12:00:00Z"
    },
    "title": "Esher College ~ Cleaning Tender",
    "value": {
      "amount": 975000.0,
      "amountGross": 975000.0,
      "currency": "GBP"
    }
  }
}