Surrey Cluster - Catering Tender

{
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    "id": "GB-PPON-PWBT-5638-YYLG",
    "name": "The Kite Academy Trust"
  },
  "date": "2026-02-26T16:00:27Z",
  "id": "017532-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-065d71",
  "parties": [
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      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Surrey",
        "postalCode": "GU12 5PX",
        "region": "UKJ25",
        "streetAddress": "Holly Lodge Primary School, Stratford Road, Ash Vale"
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        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
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    {
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        "countryName": "United Kingdom",
        "locality": "Surrey",
        "postalCode": "GU21 3RG",
        "region": "UKJ25",
        "streetAddress": "Beaufort Primary School, Kirkland Avenue, Woking"
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      "id": "GB-PPON-PZYR-8153-WXLG",
      "identifier": {
        "id": "PZYR-8153-WXLG",
        "scheme": "GB-PPON"
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      "name": "The SWAN Trust",
      "roles": [
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Surrey",
        "postalCode": "GU20 6PB",
        "region": "UKJ25",
        "streetAddress": "c/o Windlesham Village Infant School, School Road, Windlesham"
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      "id": "GB-PPON-PTLN-2735-GNYZ",
      "identifier": {
        "id": "PTLN-2735-GNYZ",
        "scheme": "GB-PPON"
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      "name": "The Alliance Multi-Academy Trust",
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Surrey",
        "postalCode": "GU15 1DA",
        "region": "UKJ25",
        "streetAddress": "Prior Road, Camberley"
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      "id": "GB-PPON-PTXT-9261-TXTG",
      "identifier": {
        "id": "PTXT-9261-TXTG",
        "scheme": "GB-PPON"
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      "name": "Prior Heath Infant School",
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Surrey",
        "postalCode": "GU15 1AY",
        "region": "UKJ25",
        "streetAddress": "Martindale Avenue, Heatherside, Camberley"
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      "id": "GB-PPON-PHCB-1196-TBQG",
      "identifier": {
        "id": "PHCB-1196-TBQG",
        "scheme": "GB-PPON"
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      "name": "Heather Ridge Infant School",
      "roles": [
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
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        "name": "Rachel OGrady",
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      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
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      "name": "RIVA Partnership Ltd",
      "roleDetails": "Procurement Consultancy supporting the Contracting Authority",
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  "tag": [
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-06-15T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "The Surrey Cluster consists of 3 Trust\u2019s within Surrey, plus two further infant schools. This cluster comprises 28 primary schools in total, where this tender seeks one catering provider for all 28 schools. \nThe Kite Academy Trust \u2013 9 primary schools\nThe Kite Academy Trust is a nine school multi academy trust committed to its vision - for every pupil to be happy and healthy; to contribute positively to their communities and achieve academic excellence. Guided by our values of positivity, integrity, resilience, respect and aspiration, we foster nurturing, inclusive and ambitious environments where every child can achieve and thrive. Across all academies, we empower every pupil to develop the character, confidence and skills needed to succeed in life and make a meaningful contribution to the world around them.\nFurther information regarding the Trust can be obtained here: https://www.thekiteacademytrust.org/\nThe SWAN Trust \u2013 10 primary schools\nWe are passionate about providing the best possible education, with the highest ambitions for all children. We believe that every child has the potential to succeed, and we are relentless in our pursuit of academic excellence. We also believe that it is important for children to feel happy, safe, supported, and loved, and we are committed to providing a positive and inclusive learning environment within the 21st Century.\nFurther information regarding the Trust can be obtained here: https://swantrust.co.uk/\nThe Alliance Multi Academy Trust \u2013 7 primary schools\nThe Alliance Multi Academy Trust was formed in April 2018 and is currently made up of seven schools: two infant schools, two junior schools and three primary schools.  TAMAT came together to provide the best education for our children through the best staff and systems.  We have a clear focus on leadership, teaching, governance, professional development and collaboration at every level of the Trust.\nFurther information regarding the Trust can be obtained here: https://www.tamat.org.uk/\nHeather Ridge Infant School\nAt Heather Ridge we are committed to our children. We want them to discover, explore and question their world. To encourage them to realise their dreams as well as achieving their own academic excellence and be the best that they can be. Our aim is to deliver an enriching, stimulating curriculum where every child is valued as an individual. We aspire to foster a love of learning and for all children to be happy and confident.\nFurther information regarding the School can be obtained here: https://www.heather-ridge.co.uk/\nPrior Heath Infant School\nPrior Heath is a two form entry school situated in Camberley. We serve a wide social mix of families, usually from extremely supportive backgrounds, with parents who have high expectations and children who are well-behaved. We have approximately 16% SEND and 14% EAL. In recent years the school has been full or over-subscribed and we have a roll of 180 children and we teach children aged from 4 to 7 years.\nFurther information regarding the School can be obtained here: https://priorheathinfant.co.uk/\nTender information:\nThe successful tenderer will be required to provide excellent catering services to a total of 28 primary schools within 3 trusts and 2 infant schools in Surrey. \nThe contract term being tendered is for three years, 1st August 2026 \u2013 31st July 2029. There is an option for a further extension period for up to two additional years to 31st July 2031.\nThe contract offers an excellent opportunity to review and propose enhancements to the current catering services across the schools. This includes but is not limited to; breakfast, morning break, lunchtime and after school services, over the academic year, plus hospitality services upon request.\nFresh ingredients prepared on site are required, with a menu design that is flexible to suit the requirements of the schools specific students. The schools are proud of their \u2018family ethos\u2019 and expect both a tightly managed service and a management style delivered by the successful contractor that supports, encourages and develops the catering staff.\nWhilst Lots were considered, the schools are keen to secure one provider for all 28 schools to achieve financial and operational economies of scale across the contract, plus consistency of high quality operational standards and robust management across the whole cluster.  The schools are not obliged to accept the lowest price submitted for this tender, rather they are keen to secure \u2018best value\u2019 from this contract and to deliver \u2018best value\u2019 to their students. Innovative and creative ideas as to how the services can be developed and value added, will be welcomed. The schools seek a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. \nCompetitive Flexible Procedure \nThis procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. \nSelected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 40% price and 60% quality.\nValue of contract: \nThe Kite Academy Trust: The annual value of the current contract is \u00a3508,950\nThe SWAN Trust: The annual value of the current contract is \u00a31,047,959 \nThe Alliance Multi Academy Trust: The annual value of the current contract is \u00a3602,363 \nHeather Ridge Infant School: The annual value of the current contract is \u00a365,600\nPrior Heath Infant School: The annual value of the current contract is \u00a382,945 \nTherefore the value of this contract is circa \u00a32,300,000 per annum and \u00a311,500,000 over the maximum 5 year contract term. \nThe contract shall be a guaranteed performance contract with any hospitality requirements billed separately.\nAdditional requirements and information:\n\u2022There is a minimum requirement for a contractor\u2019s employers liability and public liability insurances of \u00a310 million \n\u2022The minimum annual turnover that your company must have achieved to be considered for this opportunity is \u00a35 million\n\u2022There are incumbent catering staff currently within the Local Government Pension Scheme  \n\u2022The catering services are currently contracted to Twelve 15 and one school with Impact Food group\n\u2022Please note that the Trusts included in this tender are growing and any other schools that may join these Trusts during the tenure of this new catering contract may, at the Trust\u2019s discretion, be added to this contract.\n\u2022Please note that the successful tenderer will be required to pay the RIVA tender fee for this project directly to RIVA, upon their contract award. \n\u2022The Trusts reserve the right not to appoint in conclusion of this project.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-catering-services./H8EGCXM8S7\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/H8EGCXM8S7",
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      {
        "datePublished": "2026-02-26T16:00:27Z",
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      "endDate": "2026-03-30T12:00:00+01:00"
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    "legalBasis": {
      "id": "2023/54",
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          "endDate": "2029-07-31T23:59:59+01:00",
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          "startDate": "2026-08-01T00:00:00+01:00"
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    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. \nSelected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 40% price and 60% quality."
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    "title": "Surrey Cluster - Catering Tender",
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}