NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Buyer Name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Buyer Address: 4-5 Charnwood Court,, Cardiff, UKL22, CF14 3UZ, United Kingdom
Contact Name: Michael Butler
Contact Email: michael.butler2@wales.nhs.uk
NHS Wales Shared Services Partnership (NWSSP) Supply Chain, Logistics & Transport department sought to procure a long-term solution to their Manual Handling Equipment maintenance needs to ensure all equipment is regularly serviced and remains compliant with safety standards. This will reduce downtime, improve operator safety, extend asset lifespan, and provide cost certainty through planned maintenance rather than reactive repairs. The department were looking to establish a long-term maintenance arrangement through a contract with an initial term of 24 months, with the option to extend for a further 12 months, subject to the supplier delivering services that are satisfactory and fully compliant with contractual and regulatory requirements. The overall objective was to secure a reliable supplier capable of delivering consistent service quality, maintaining ongoing compliance, and supporting the department’s operational needs over the duration of the contract. Procurement Services and the department undertook a strategic review to mitigate potential risks to the contract, collaboratively developing a robust specification aligned with the department’s requirements, including realistic timeframes and clear service expectations. In addition, Procurement Services completed comprehensive market research to ensure that the tender process selected was both appropriate and fully compliant. From this it was established that the most appropriate route to Market was via an Open Tender. Procurement Services commenced the process by issuing a UK2 Preliminary Market Engagement Notice to obtain expression of interest and create awareness of the upcoming Tender. Following this the Open Tender was published on the 5th November 2025 with a closing date of the 2nd December 2025.
No linked documents found for this notice.
Lot 1 Status: complete
Award Title: Maintenance of Manual Handling Equipment
{
"awards": [
{
"aboveThreshold": true,
"assessmentSummariesDateSent": "2026-02-27T00:00:00+00:00",
"contractPeriod": {
"endDate": "2028-03-17T23:59:59+00:00",
"maxExtentDate": "2029-03-17T23:59:59+00:00",
"startDate": "2026-03-18T00:00:00+00:00"
},
"date": "2026-02-27T00:00:00+00:00",
"documents": [
{
"datePublished": "2026-02-27T17:22:16Z",
"description": "Contract award notice on Find a Tender",
"documentType": "awardNotice",
"format": "text/html",
"id": "018161-2026",
"noticeType": "UK6",
"url": "https://www.find-tender.service.gov.uk/Notice/018161-2026"
}
],
"hasRenewal": true,
"id": "1",
"items": [
{
"additionalClassifications": [
{
"description": "Repair and maintenance services",
"id": "50000000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL"
}
],
"id": "1",
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"milestones": [
{
"dueDate": "2026-03-13T23:59:59+00:00",
"id": "1",
"status": "scheduled",
"type": "futureSignatureDate"
}
],
"relatedLots": [
"1"
],
"renewal": {
"description": "12 month extension "
},
"standstillPeriod": {
"endDate": "2026-03-10T23:59:59+00:00"
},
"status": "pending",
"suppliers": [
{
"id": "GB-PPON-PVLJ-5646-LDRR",
"name": "SMARTLIFT (SOUTH WALES) LTD"
}
],
"title": "Maintenance of Manual Handling Equipment",
"value": {
"amount": 209250,
"amountGross": 251100,
"currency": "GBP"
}
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 2
},
{
"id": "2",
"measure": "finalStageBids",
"relatedLot": "1",
"value": 2
},
{
"id": "3",
"measure": "smeFinalStageBids",
"relatedLot": "1",
"value": 2
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"relatedLot": "1",
"value": 0
}
]
},
"buyer": {
"id": "GB-NHS-RQF",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
},
"date": "2026-02-27T17:22:16Z",
"id": "018161-2026",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-05da90",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Cardiff",
"postalCode": "CF14 3UZ",
"region": "UKL22",
"streetAddress": "4-5 Charnwood Court,"
},
"contactPoint": {
"email": "michael.butler2@wales.nhs.uk",
"name": "Michael Butler"
},
"details": {
"classifications": [
{
"description": "Public authority - central government",
"id": "publicAuthorityCentralGovernment",
"scheme": "UK_CA_TYPE"
},
{
"description": "Welsh devolved regulations apply",
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS"
}
],
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
},
"id": "GB-NHS-RQF",
"identifier": {
"id": "RQF",
"scheme": "GB-NHS"
},
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
"roles": [
"buyer"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Tonypandy ",
"postalCode": "CF40 2ET ",
"region": "UKL15",
"streetAddress": "Unit 29, Enterprise Centre"
},
"contactPoint": {
"email": "smartliftengineersltd@gmail.com"
},
"details": {
"publicServiceMissionOrganization": false,
"scale": "sme",
"shelteredWorkshop": false,
"vcse": false
},
"id": "GB-PPON-PVLJ-5646-LDRR",
"identifier": {
"id": "PVLJ-5646-LDRR",
"scheme": "GB-PPON"
},
"name": "SMARTLIFT (SOUTH WALES) LTD",
"roles": [
"supplier"
]
}
],
"tag": [
"award",
"contract"
],
"tender": {
"description": "NHS Wales Shared Services Partnership (NWSSP) Supply Chain, Logistics \u0026 Transport department sought to procure a long-term solution to their Manual Handling Equipment maintenance needs to ensure all equipment is regularly serviced and remains compliant with safety standards. This will reduce downtime, improve operator safety, extend asset lifespan, and provide cost certainty through planned maintenance rather than reactive repairs.\nThe department were looking to establish a long-term maintenance arrangement through a contract with an initial term of 24 months, with the option to extend for a further 12 months, subject to the supplier delivering services that are satisfactory and fully compliant with contractual and regulatory requirements. The overall objective was to secure a reliable supplier capable of delivering consistent service quality, maintaining ongoing compliance, and supporting the department\u2019s operational needs over the duration of the contract.\nProcurement Services and the department undertook a strategic review to mitigate potential risks to the contract, collaboratively developing a robust specification aligned with the department\u2019s requirements, including realistic timeframes and clear service expectations. In addition, Procurement Services completed comprehensive market research to ensure that the tender process selected was both appropriate and fully compliant. From this it was established that the most appropriate route to Market was via an Open Tender.\nProcurement Services commenced the process by issuing a UK2 Preliminary Market Engagement Notice to obtain expression of interest and create awareness of the upcoming Tender. Following this the Open Tender was published on the 5th November 2025 with a closing date of the 2nd December 2025. ",
"id": "SSP-FTS-60882",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"id": "1",
"status": "complete"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "complete",
"title": "Maintenance of Manual Handling Equipment "
}
}