Administration of the Windrush Day Grant Scheme (WDGS)

{
  "buyer": {
    "id": "GB-PPON-PWCX-8281-CLPR",
    "name": "Ministry of Housing, Communities \u0026 Local Government"
  },
  "date": "2025-05-01T11:36:33+01:00",
  "id": "018331-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05037a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London  United Kingdom",
        "postalCode": "SW1P 4DF",
        "region": "UKI32",
        "streetAddress": "2 Marsham Street"
      },
      "contactPoint": {
        "email": "commercialtenders@communities.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/ministry-of-housing-communities-local-government"
      },
      "id": "GB-PPON-PWCX-8281-CLPR",
      "identifier": {
        "id": "PWCX-8281-CLPR",
        "scheme": "GB-PPON"
      },
      "name": "Ministry of Housing, Communities \u0026 Local Government",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The preliminary market engagement was conducted in May 2024 prior to the implementation of the PA23 and regulations."
  },
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Changes to the date for Clarification and Tender Submission Deadline",
        "id": "018331-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-07-04T23:59:59+01:00"
    },
    "description": "The Ministry of Housing, Communities and Local Government (MHCLG) is seeking to contract a supplier to manage the Windrush Day Grant Scheme for up to five Grant Funding Cycles.\nThe Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including:\nPhase 1 - Preparation (pre-application window)\nPhase 2 - Promotion (during application window)\nPhase 3 - Assessment and moderation (post-application window)\nPhase 4 -  Grantee Project Support\nPhase 5 - Evaluation (post-project completion)\nFurther details are available in the Specification.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "The key documents supporting this procurement can be found and accessed in the Log on to the MHCLG Atamis e-procurement supplier website. The Authority will be administering the Procurement Process electronically via this eSourcing Portal. All communications with the Authority must be conducted via the Portal.\nSupport is available to help Suppliers to understand and use the Portal or query any issues with the eSourcing Portal via the following link:\nhttps://suppliersupport.atamis.co.uk/hc/en-gb/sections/4612344115359\nIf you can\u0027t find what you\u0027re looking for there, the customer support team is available to assist you from 8 am - 6 pm (UK time in the English Language), excluding holidays by submitting a request;\nhttps://suppliersupport.atamis.co.uk/hc/en-gb/requests/new\nFor urgent technical assistance please call the helpdesk, Phone  44 29 2280 9277 Operational Hours 08:00-18:00\nMonday - Friday Excluding Public Holidays",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.http://atamis-5407.my.site.com/login"
      },
      {
        "description": "Guide to accessing the tender documents",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-655",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-655"
      },
      {
        "datePublished": "2025-05-01T11:36:33+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "018331-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/018331-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-07T17:00:00+01:00"
    },
    "id": "CPD126211",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Administration services",
            "id": "75100000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria will be based on the most advantageous tender (MAT) using a Price per Quality Point (PQP) model, which assesses the quantitative relationship between the Supplier\u0027s quality score and price.",
              "name": "Technical Response",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "maxExtentDate": "2030-09-30T23:59:59+01:00",
          "startDate": "2025-08-31T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will be for an initial period of 3 years, where 1 year is\ndefined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant\nFunding Cycles (this is subject to ministerial approval,\napproval from HMT and the suppliers performance in years 1, 2 and 3)"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 330000,
          "amountGross": 396000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "All submissions will be managed and received via the eSourcing Portal detailed in the Documents section of this notice.\nhttps://atamis-5407.my.site.com/login?locale=us",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-30T17:00:00+01:00"
    },
    "title": "Administration of the Windrush Day Grant Scheme (WDGS)",
    "value": {
      "amount": 330000,
      "amountGross": 396000,
      "currency": "GBP"
    }
  }
}