Development, Maintenance and Support of the Livestock and Meat Commission’s Farm Quality Assurance Scheme (FQAS) Customer Relationship Management (CRM) Database

{
  "buyer": {
    "id": "GB-PPON-PNDD-6986-JGQQ",
    "name": "Livestock \u0026 Meat Commission"
  },
  "date": "2025-05-02T16:24:55+01:00",
  "id": "018891-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050c9b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Lisburn ",
        "postalCode": "BT28 2LU",
        "region": "UKN0E",
        "streetAddress": "Lissue Industrial Estate (East) 1A Lissue Walk "
      },
      "contactPoint": {
        "email": "ssdadmin.cpd@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
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            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
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          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PNDD-6986-JGQQ",
      "identifier": {
        "id": "PNDD-6986-JGQQ",
        "scheme": "GB-PPON"
      },
      "name": "Livestock \u0026 Meat Commission ",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin@CPDfinance-ni.gov.uk"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD Supplies and Services Division ",
      "roleDetails": "Client",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "A pre market engagement was undertaken in May 2024 under the Procurement Contract Regulations 2015 (as amended). Notice ID 2024/S 000-014317.\nA pre market engagement was undertaken in May 2024 under the Procurement Contract Regulations 2015 (as amended). Notice ID 2024/S 000-014317.\nAs part of this engagement suppliers were invited to submit a response to a questionnaire and attended meetings with LMC. Meetings took place on 24-27 June 2024 virtually"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-06-20T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "For ANI clients insert: For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice\nContract Value \nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. "
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This procurement is for the on-going development, support and maintenance of the Northern Ireland Beef and Lamb Farm Quality Assurance Scheme (NIBL FQAS) Customer Relationship Management (CRM) Database.  LMC uses the NIBL FQAS CRM database to manage and operate this NIBL FQAS on a daily basis. In order to operate NIBL FQAS effectively and efficiently a database is required to store information in relation to NIBL FQAS participant\u2019s membership, registration, inspection and certification.\nSuppliers should refer to the Specification Schedule for full detail on the deliverables of this contract.  ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-02T16:24:55+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "018891-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/018891-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-23T15:00:00+01:00"
    },
    "id": "ID 5828415",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Computer-related services",
            "id": "72500000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Computer support services",
            "id": "72610000",
            "scheme": "CPV"
          },
          {
            "description": "Helpdesk and support services",
            "id": "72253000",
            "scheme": "CPV"
          },
          {
            "description": "Maintenance of mainframe computers",
            "id": "50312110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per tender documentation - Instructions to Tenderers Document ",
              "name": "Qualitative Criteria",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per tender documentation. ",
              "name": "Cost Criteria",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-01T23:59:59+00:00",
          "maxExtentDate": "2034-12-01T23:59:59+00:00",
          "startDate": "2025-06-20T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "This Contract will be for an initial period of 3 years and six months, from the Effective Date as stated on the Award Letter.  This includes an implementation period of up to six months. There will be an option to extend the contract for a further 3 periods of 2 years e.g. 3.5+2+2+2 years. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the Instructions to Tenderers document. ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 1600000,
          "amountGross": 1920000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "As per tender documents. ",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the  relevant Call for Tender (CfT) opportunity  on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-02T15:00:00+01:00"
    },
    "title": "Development, Maintenance and Support of the Livestock and Meat Commission\u2019s Farm Quality Assurance Scheme (FQAS) Customer Relationship Management (CRM) Database ",
    "value": {
      "amount": 1600000,
      "amountGross": 1920000,
      "currency": "GBP"
    }
  }
}