Inicio Educational Trust - Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PLCW-6864-PMVP",
    "name": "Inicio Educational Trust"
  },
  "date": "2025-05-06T16:05:05+01:00",
  "id": "019181-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050d57",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chislehurst",
        "postalCode": "BR7 5LJ",
        "region": "UKI61",
        "streetAddress": "St.Nicolas Lane, Logs Hill"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PLCW-6864-PMVP",
      "identifier": {
        "id": "PLCW-6864-PMVP",
        "scheme": "GB-PPON"
      },
      "name": "Inicio Educational Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "07887915213"
      },
      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
      },
      "name": "RIVA Partnership Ltd",
      "roleDetails": "TEST",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-19T23:59:59Z"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "The successful tenderer will be required to provide cleaning services to all 8 Primary Schools within Inicio Educational Trust.\nThe contract term being tendered is for just under 2 years, from 20/10/2025 \u2013 30/08/2027. There is an option for a further extension period for up to three additional years to 30/08/2030. The initial term of the contract is set such that this aligns with the expiry of the Secondary school cleaning contracts. This allows the option to either tender as a whole Trust at this point, or for this Primary school contract to be extended for a further 3 years. \nThe contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.\nThe schools are keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. \nThe schools expect both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The schools expect a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. \nThe Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust\u2019s discretion, be added to this contract.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-Chislehurst:-School-cleaning-services./73SUNRCWD8\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/73SUNRCWD8",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-06T16:05:05+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "019181-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/019181-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-06T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2025-06-06T12:00:00Z",
    "id": "ocds-h6vhtk-050d57",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Long criteria description",
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Long criteria description",
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59Z",
          "maxExtentDate": "2030-08-31T23:59:59Z",
          "startDate": "2025-10-20T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract may be extended from 31/08/2027 for up to a maximum of 3 years to 31/08/2030"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 1420538.0,
          "amountGross": 1704645.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Full details are available within the PSQ instructions document.\nStep 2 will be the Invitation To Tender (ITT) after shortlisting where the evaluation of tender response will be set as 35% price and 65% quality. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust\u2019s discretion, be added to this contract."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/73SUNRCWD8",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Inicio Educational Trust - Cleaning Tender",
    "value": {
      "amount": 1420538.0,
      "amountGross": 1704645.0,
      "currency": "GBP"
    }
  }
}