Computer Aided Facilities Management (CAFM)

{
  "awards": [
    {
      "id": "019643-2025-project_27270-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-147099",
          "name": "Invida Limited"
        }
      ],
      "title": "Computer Aided Facilities Management (CAFM)"
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "2",
        "measure": "bids",
        "relatedLot": "1",
        "value": 6
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-14372",
    "name": "University of Ulster"
  },
  "contracts": [
    {
      "awardID": "019643-2025-project_27270-1",
      "dateSigned": "2025-05-07T00:00:00+01:00",
      "id": "019643-2025-project_27270-1",
      "status": "active",
      "title": "Computer Aided Facilities Management (CAFM)",
      "value": {
        "amount": 979545.06,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-05-08T11:16:47+01:00",
  "description": "The estimated total value stated above in Section V 2.4 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.\nIn the event that the Contract is terminated prior to expiry of the proposed initial five (5) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most economically advantageous tenderer from this Competition (second ranked tenderer), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to five (5) years.\nEntry into any replacement contract with the second ranked tenderer shall be subject to that second ranked tenderer\u2019s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked tenderer is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked tenderer is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked tenderer declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most economically advantageous tenderer from this Competition in turn on the same basis. This process may, at the University\u2019s discretion, continue until all ranked tenderers have been exhausted or the University decides, at its sole discretion, to undertake a reprocurement\nexercise.",
  "id": "019643-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-040d2d",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "region": "UKN",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "contactPoint": {
        "email": "d.quinn@ulster.ac.uk",
        "telephone": "+44 2870123456"
      },
      "details": {
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.ulster.ac.uk"
      },
      "id": "GB-FTS-14372",
      "identifier": {
        "legalName": "University of Ulster"
      },
      "name": "University of Ulster",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Stratford Upon Avon",
        "postalCode": "CV37 7GZ",
        "region": "UK",
        "streetAddress": "Celixir House, Stratford Business \u0026 Technology Park, Innovation Way"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-FTS-147099",
      "identifier": {
        "id": "10223226",
        "legalName": "Invida Limited"
      },
      "name": "Invida Limited",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 3JY",
        "streetAddress": "Royal Courts of Justice, Chichester Street"
      },
      "id": "GB-FTS-1401",
      "identifier": {
        "legalName": "High Court of Justice in Northern Ireland"
      },
      "name": "High Court of Justice in Northern Ireland",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Software package and information systems",
      "id": "48000000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Computer Aided Facilities Management (CAFM)",
    "id": "project_27270",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Facilities management software package and software package suite",
            "id": "48420000",
            "scheme": "CPV"
          },
          {
            "description": "Facilities management software package",
            "id": "48421000",
            "scheme": "CPV"
          },
          {
            "description": "Computer facilities management services",
            "id": "72514000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ],
        "deliveryLocation": {
          "description": "Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry~Londondery and Jordanstown Sports Village."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Pass/Fail",
              "name": "CAFM Mandatory Requirements",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Mobilisation and Implementation",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Contract Management and Support",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Training",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Digital Services Requirements",
              "type": "quality"
            },
            {
              "description": "15",
              "name": "CAFM Desirable Requirements",
              "type": "quality"
            },
            {
              "description": "25",
              "name": "CAFM System Demonstration",
              "type": "quality"
            },
            {
              "description": "35",
              "type": "price"
            }
          ]
        },
        "description": "Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure.\nThe Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following:\n\u2022 Computer Aided Facilities Management (CAFM).\n\u2022 Space management system.\n\u2022 Cloud-based solution.\n\u2022 Licences for University employees and Contractors.\n\u2022 Implementation.\n\u2022 Training.\n\u2022 Software support and maintenance.\n\u2022 Students licences - option for Contract Years 6 to 10. Additional information: The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months.\nThere is an option for provision of Student licences for Contract Years 6-10."
        },
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "reviewDetails": "The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to all tenderers. The standstill period provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. \nThe Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).",
    "status": "complete",
    "title": "Computer Aided Facilities Management (CAFM)"
  }
}