ID 5943773 - DoF Procurement of monographs for NICS Libraries

{
  "buyer": {
    "id": "GB-PPON-PVTL-7513-YWVJ",
    "name": "Department of Finance"
  },
  "date": "2025-05-08T11:51:17+01:00",
  "id": "019665-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050e99",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT4 3SX",
        "region": "UKN06",
        "streetAddress": "Room 55 Craigantlet Buildings Stoney Road Stormont Estate"
      },
      "contactPoint": {
        "email": "ssdadmin.cpd@finance-ni.gov.uk",
        "name": "https://www.finance-ni.gov.uk/"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PVTL-7513-YWVJ",
      "identifier": {
        "id": "PVTL-7513-YWVJ",
        "scheme": "GB-PPON"
      },
      "name": "Department of Finance",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast ",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": " Clare House, 303 Airport Road West,"
      },
      "contactPoint": {
        "email": "ssdadmin.cpd@finance-ni.gov.uk"
      },
      "details": {
        "url": "https://www.finance-ni.gov.uk/"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-02T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice\nContract Value \nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. "
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Department of Finance (DoF) requires the supply and delivery of monographs in both print and electronic format to all beneficiaries of the contract including the NICS libraries and the Northern Ireland Assembly. The Contract will include other libraries and public bodies who purchase books and ebooks which are listed at Appendix A of the Specification\nThe scope of the contract is in two Lots. Each lot will be evaluated and awarded independently. Suppliers may apply for one or both Lots: Lot 1. General publications (publications generally available from a variety of publishers with a wide subject coverage) and Lot 2.\tE-books (general publications as in Lot 1 published in electronic format)",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-08T11:51:17+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "019665-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/019665-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-30T15:00:00+01:00"
    },
    "id": "5943773 ",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          },
          {
            "description": "Printed books, brochures and leaflets",
            "id": "22100000",
            "scheme": "CPV"
          },
          {
            "description": "Printed books",
            "id": "22110000",
            "scheme": "CPV"
          },
          {
            "description": "Library books",
            "id": "22113000",
            "scheme": "CPV"
          },
          {
            "description": "Publications",
            "id": "22120000",
            "scheme": "CPV"
          },
          {
            "description": "Technical publications",
            "id": "22121000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          },
          {
            "description": "Printed books, brochures and leaflets",
            "id": "22100000",
            "scheme": "CPV"
          },
          {
            "description": "Printed books",
            "id": "22110000",
            "scheme": "CPV"
          },
          {
            "description": "Library books",
            "id": "22113000",
            "scheme": "CPV"
          },
          {
            "description": "Publications",
            "id": "22120000",
            "scheme": "CPV"
          },
          {
            "description": "Technical publications",
            "id": "22121000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.  ",
              "name": "AC1 Proposed Delivery \u0026 Quality of Service",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.  ",
              "name": "AC2 Contract Management",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.  ",
              "name": "AC3 Bibliographic Support",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.  ",
              "name": "AC4 Percentage discount offered",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "As per Tender documentation.  ",
              "name": "AC5 Delivery cost",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-08-16T23:59:59+01:00",
          "maxExtentDate": "2029-08-16T23:59:59+01:00",
          "startDate": "2025-08-17T00:00:00+01:00"
        },
        "description": "Lot 1 requires the Supplier to provide publications generally available from a variety of publishers with a wide subject coverage",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Following the initial contract period there is one option to extend for a further period of one year. Following the initial contract period"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.  ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "General publications ",
        "value": {
          "amount": 200000.0,
          "amountGross": 240000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.  ",
              "name": "AC1 Proposed Delivery \u0026 Quality of Service",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.  ",
              "name": "AC2 Contract Management",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.  ",
              "name": "AC3 Bibliographic Support",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.  ",
              "name": "AC4 Percentage discount offered",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-08-16T23:59:59+01:00",
          "maxExtentDate": "2029-08-16T23:59:59+01:00",
          "startDate": "2025-08-17T00:00:00+01:00"
        },
        "description": "Lot 2 requires the Supplier to provide a wide selection of published books in ebook format.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Following the initial contract period there is one option to extend for a further period of one year. Following the initial contract period"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.  ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "E-books",
        "value": {
          "amount": 150000.0,
          "amountGross": 180000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the  relevant Call for Tender (CfT) opportunity  on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-11T15:00:00+01:00"
    },
    "title": "ID 5943773 - DoF Procurement of monographs for NICS Libraries",
    "value": {
      "amount": 350000.0,
      "amountGross": 420000.0,
      "currency": "GBP"
    }
  }
}