Buyer Name: Oxfordshire County Council
Buyer Address: County Hall, New Rd, Oxford, UKJ14, OX1 1ND, United Kingdom
Contact Email: ProcurementandContractManagement.Enquiries@Oxfordshire.gov.uk
Civil Parking enforcement and PCN software Procurement
Buyer Contact Info
Buyer Name: Reading Borough Council
Buyer Address: Bridge Street, Reading, UKJ11, RG1 2LU, United Kingdom
Contact Email: pchub@reading.gov.uk
Status
active
active
Procedure
open
open
Value
170000000.0 GBP
Gross: 204000000 GBP
170000000.0 GBP
Gross: 204000000 GBP
Published
05 Mar 2026, 14:03
05 Mar 2026, 14:03
Deadline
13 Apr 2026, 11:00
13 Apr 2026, 11:00
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
98351110 - Parking enforcement services
98351110 - Parking enforcement services
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
Oxfordshire County Council & Reading Brough Council are looking to procure a new Civil Enforcement and Parking Charging Notices (PCN) commencing its operational services in November 2026, following a period of mobilisation. The contract will be for a initial 5 year period with the option to extend for a up to a maximum of 2 years: Both Councils are seeking a Contractor(s) that share its values and will support both Councils's Civil Enforcement Operations and include: • Enforcement of Parking restrictions, including off-street parking • Bus Lane Enforcement processing • Moving Traffic Enforcement (including Road User Charging schemes) processing • Permit management, including customer interface and back-office processing • PCN Notice Processing from serving PCNs to Enforcement Agent warrant issue (whole life cycle of a PCN) • DVLA, TEC and TPT interfaces • Interfaces with other third parties such as ANPR cameras systems and authority payment systems to allow telephone and online payments. • Document management including stationary controls and print fulfilment • Document storage until the retention period • Handheld and printer provision • Payment processing for PCNs and Permits (online and telephone payments although this may be provided through the necessary link to Council payment provisions) • Mailroom and scanning processing including dealing with incoming mail and payments (cheques, postal orders) • Optional administration processing for correspondence relating to PCNs and permit processing by telephone and process online applications. • Interface with the Council's ITC and contractors where required. • Reports for effective management of enforcement and processing of PCNs and permits • Oxfordshire currently enforces the District Council car park of Cherwell District Council. During the life of the contract additional car parks for Park and Ride or those currently operated by the District/City Council may be added. The Services do not include Enforcement Agent services, procurement of Pay and Display machines. Please be aware that there will be a joint procurement between Oxfordshire County Council and Reading Borough Council, but there will be 2 separate contracts
Linked Documents
No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://www.find-tender.service.gov.uk/Notice/019955-2026
Link Description: Tender notice on Find a Tender
Lots
Lot Title: 1a OCC Civil Enforcement Compliance Management
Lot Description: Provision of a full on-street and off-street parking civil enforcement activities to include: • The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of OCC on-street and off-street parking enforcement activities (currently off street car parks are 4 Park and Rides and Off Street car parks within the Cherwell District. The Council may expand off street car park enforcement in other OCC or district car parks during the time of the contract.). • Implementing and day to day monitoring of parking bay suspensions • The supply of PCNs and PCN envelopes for OCC • First line maintenance of OCC's and Cherwell District Council Pay & Display machines including supplying the P&D ticket rolls. The actual values for this lot are: without VAT £80,000,000 With VAT £ 96,000.000
Lot 1a Status: active
Lot 1a Value: GBP 18,888,888
Lot 1a Value (Gross): GBP 22,666,666
Lot 1a Contract Start: 2026-11-16T00:00:00Z
Lot 1a Contract End: 2031-11-15T23:59:59Z
Lot 1a Award Criterion (quality): Quality (50%)
Lot 1a Award Criterion (price): Price (40%)
Lot 1a Award Criterion (quality): Social Value (10%)
Lot Title: 1b Reading Borough Council - Compliance Management
Lot Description: Lot 1b - Reading Borough Council - Compliance Management Provision of a full on-street and off-street parking civil enforcement activities to include: • The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of RBC on-street and off-street parking enforcement activities. • Implementing and day to day monitoring of parking bay suspensions • The supply of PCNs and PCN envelopes for RBC. • Maintenance of RBC's Pay & Display machines including supplying the P&D ticket rolls. This will also include managing the supply and installation of new P&D machines. • At RBC discretion, undertaking the administration of the processing of PCNs and some permit management activities. The actual values for this lot are: without VAT £40,000,000 With VAT £ 48,000.000
Lot 1b Status: active
Lot 1b Value: GBP 18,888,888
Lot 1b Value (Gross): GBP 22,666,666
Lot 1b Contract Start: 2027-03-01T00:00:00Z
Lot 1b Contract End: 2032-02-29T23:59:59Z
Lot 1b Award Criterion (quality): Quality (50%)
Lot 1b Award Criterion (price): Price (40%)
Lot 1b Award Criterion (quality): Social Value (10%)
Lot Title: 1c Combined bid for both Oxfordshire County Council & Reading Borough Council - Compliance Management
Lot Description: Lot 1c - Oxfordshire County Council & Reading Borough Council - Compliance Management only Provision of a full on-street and off-street parking civil enforcement activities to include: • The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of OCC & RBC on-street and off-street parking enforcement activities. • Implementing and day to day monitoring of parking bay suspensions • The supply of PCNs and PCN envelopes for OCC and RBC. • Maintenance of OCC and RBC's Pay & Display machines including supplying the P&D ticket rolls. For Reading this will also including managing the supply and installation of new P&D machines. • At OCC and RBC discretion, undertaking the administration of the processing of PCNs and some permit management activities. The actual values for this lot are: without VAT £119999999 With VAT £ 144000000
Lot 1c Status: active
Lot 1c Value: GBP 18,888,888
Lot 1c Value (Gross): GBP 22,666,666
Lot 1c Contract Start: 2026-11-16T00:00:00Z
Lot 1c Contract End: 2031-11-15T23:59:59Z
Lot 1c Award Criterion (quality): Quality (50%)
Lot 1c Award Criterion (price): Price (40%)
Lot 1c Award Criterion (quality): Social Value (10%)
Lot Title: 2a Oxfordshire County Council PCN and Permit Software
Lot Description: Lot 2a - Oxfordshire County Council PCN and Permit Software The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include: • The supply and maintenance of a suitable cloud-based software service for OCCs PCN and parking permit activities • The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by OCCs internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of OCC. • The supply of additional services, at OCC's discretion, to include the administration of processing PCNs and services relating to permit management activities. • The supply of print and post services The actual values for this lot are: without VAT £25,000,000 With VAT £ 30,000.000
Lot 2a Status: active
Lot 2a Value: GBP 18,888,888
Lot 2a Value (Gross): GBP 22,666,666
Lot 2a Contract Start: 2026-11-16T00:00:00Z
Lot 2a Contract End: 2031-11-15T23:59:59Z
Lot 2a Award Criterion (quality): Quality (50%)
Lot 2a Award Criterion (price): Price (40%)
Lot 2a Award Criterion (quality): Social Value (10%)
Lot Title: Lot 2b - Reading Borough Council PCN and Permit Software
Lot Description: The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include: • The supply and maintenance of a suitable cloud-based software service for RBC's PCN and parking permit activities • The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by RBC's internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of RBC. • The supply of additional services, at RBC's discretion, to include the administration of processing PCNs and services relating to permit management activities. • The supply of print and post services The actual values for this lot are: without VAT £25,000,000 With VAT £ 30,000.000
Lot 2b Status: active
Lot 2b Value: GBP 18,888,888
Lot 2b Value (Gross): GBP 22,666,666
Lot 2b Contract Start: 2027-03-01T00:00:00Z
Lot 2b Contract End: 2032-02-29T23:59:59Z
Lot 2b Award Criterion (quality): Quality (50%)
Lot 2b Award Criterion (price): Price (40%)
Lot 2b Award Criterion (quality): Social Value (10%)
Lot Title: Lot 2c - Oxfordshire County Council & Reading - PCN and Permit Software only
Lot Description: The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include: • The supply and maintenance of a suitable cloud-based software service for OCC and RBC's PCN and parking permit activities • The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by OCC & RBC's internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of OCC & RBC. • The supply of additional services, at OCC & RBC's discretion, to include the administration of processing PCNs and services relating to permit management activities. • The supply of print and post services The actual values for this lot are: without VAT £50,000,000 With VAT £ 60,000.000
Lot 2c Status: active
Lot 2c Value: GBP 18,888,888
Lot 2c Value (Gross): GBP 22,666,666
Lot 2c Contract Start: 2026-11-16T00:00:00Z
Lot 2c Contract End: 2031-11-15T23:59:59Z
Lot 2c Award Criterion (quality): Quality (50%)
Lot 2c Award Criterion (price): Price (40%)
Lot 2c Award Criterion (quality): Social Value (10%)
Lot Title: Lot 3a - Oxfordshire County Council - Combined Compliance management and PCN/Permit software bid
Lot Description: The provision of both Lot 1a and Lot 2a services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council. The actual values for this lot are: without VAT £105,000,000 With VAT £ 126,000.000
Lot 3a Status: active
Lot 3a Value: GBP 18,888,888
Lot 3a Value (Gross): GBP 22,666,666
Lot 3a Contract Start: 2026-11-16T00:00:00Z
Lot 3a Contract End: 2031-11-15T23:59:59Z
Lot 3a Award Criterion (quality): Quality (50%)
Lot 3a Award Criterion (price): Price (40%)
Lot 3a Award Criterion (quality): Social Value (10%)
Lot Title: Lot 3b Reading Borough Council - Compliance management and PCN/Permit software bid
Lot Description: The provision of both Lot 1b and Lot 2b services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council. The actual values for this lot are: without VAT £65,000,000 With VAT £ 78,000.000
Lot 3b Status: active
Lot 3b Value: GBP 18,888,888
Lot 3b Value (Gross): GBP 22,666,666
Lot 3b Contract Start: 2027-03-01T00:00:00Z
Lot 3b Contract End: 2032-02-29T23:59:59Z
Lot 3b Award Criterion (quality): Quality (50%)
Lot 3b Award Criterion (price): Price (40%)
Lot 3b Award Criterion (quality): Social Value (10%)
Lot Title: Lot 3c - Oxfordshire County Council & Reading Borough Council - Combined bid Compliance Management and PCN/Permit software
Lot Description: The provision of both Lot 3a and Lot 3b services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council. The actual values for this lot are: without VAT £170,000,000 With VAT £ 204,000.000
Lot 3c Status: active
Lot 3c Value: GBP 18,888,896
Lot 3c Value (Gross): GBP 22,666,672
Lot 3c Contract Start: 2026-11-16T00:00:00Z
Lot 3c Contract End: 2031-11-15T23:59:59Z
Lot 3c Award Criterion (quality): Quality (50%)
Lot 3c Award Criterion (price): Price (40%)
Lot 3c Award Criterion (quality): Social Value (10%)
Documents
Document Description: Not published
Document Description: Tender notice on Find a Tender
Raw Notice JSON
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"description": "Provision of a full on-street and off-street parking civil enforcement activities to include:\n\u2022 The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of OCC on-street and off-street parking enforcement activities (currently off street car parks are 4 Park and Rides and Off Street car parks within the Cherwell District. The Council may expand off street car park enforcement in other OCC or district car parks during the time of the contract.).\n\u2022 Implementing and day to day monitoring of parking bay suspensions\n\u2022 The supply of PCNs and PCN envelopes for OCC\n\u2022 First line maintenance of OCC\u0027s and Cherwell District Council Pay \u0026 Display machines including supplying the P\u0026D ticket rolls.\nThe actual values for this lot are:\nwithout VAT \u00a380,000,000\nWith VAT \u00a3 96,000.000",
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"description": "Lot 1b - Reading Borough Council - Compliance Management\nProvision of a full on-street and off-street parking civil enforcement activities to include:\n\u2022 The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of RBC on-street and off-street parking enforcement activities.\n\u2022 Implementing and day to day monitoring of parking bay suspensions\n\u2022 The supply of PCNs and PCN envelopes for RBC.\n\u2022 Maintenance of RBC\u0027s Pay \u0026 Display machines including supplying the P\u0026D ticket rolls. This will also include managing the supply and installation of new P\u0026D machines.\n\u2022 At RBC discretion, undertaking the administration of the processing of PCNs and some permit management activities.\nThe actual values for this lot are:\nwithout VAT \u00a340,000,000\nWith VAT \u00a3 48,000.000",
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"startDate": "2026-11-16T00:00:00Z"
},
"description": "Lot 1c - Oxfordshire County Council \u0026 Reading Borough Council - Compliance Management only\nProvision of a full on-street and off-street parking civil enforcement activities to include:\n\u2022 The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of OCC \u0026 RBC on-street and off-street parking enforcement activities.\n\u2022 Implementing and day to day monitoring of parking bay suspensions\n\u2022 The supply of PCNs and PCN envelopes for OCC and RBC.\n\u2022 Maintenance of OCC and RBC\u0027s Pay \u0026 Display machines including supplying the P\u0026D ticket rolls. For Reading this will also including managing the supply and installation of new P\u0026D machines.\n\u2022 At OCC and RBC discretion, undertaking the administration of the processing of PCNs and some permit management activities.\nThe actual values for this lot are:\nwithout VAT \u00a3119999999\nWith VAT \u00a3 144000000",
"hasRenewal": true,
"id": "1c",
"renewal": {
"description": "Additional 2 year extension"
},
"status": "active",
"title": "1c Combined bid for both Oxfordshire County Council \u0026 Reading Borough Council - Compliance Management",
"value": {
"amount": 18888888,
"amountGross": 22666666,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
],
"type": "price"
},
{
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2031-11-15T23:59:59Z",
"maxExtentDate": "2033-11-15T23:59:59Z",
"startDate": "2026-11-16T00:00:00Z"
},
"description": "Lot 2a - Oxfordshire County Council PCN and Permit Software\nThe provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include:\n\u2022 The supply and maintenance of a suitable cloud-based software service for OCCs PCN and parking permit activities\n\u2022 The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by OCCs internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of OCC.\n\u2022 The supply of additional services, at OCC\u0027s discretion, to include the administration of processing PCNs and services relating to permit management activities. \u2022 The supply of print and post services\nThe actual values for this lot are:\nwithout VAT \u00a325,000,000\nWith VAT \u00a3 30,000.000",
"hasRenewal": true,
"id": "2a",
"renewal": {
"description": "Additional 2 year extension"
},
"status": "active",
"title": "2a Oxfordshire County Council PCN and Permit Software",
"value": {
"amount": 18888888,
"amountGross": 22666666,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
],
"type": "price"
},
{
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2032-02-29T23:59:59Z",
"maxExtentDate": "2034-02-28T23:59:59Z",
"startDate": "2027-03-01T00:00:00Z"
},
"description": "The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include:\n\u2022 The supply and maintenance of a suitable cloud-based software service for RBC\u0027s PCN and parking permit activities\n\u2022 The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by RBC\u0027s internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of RBC.\n\u2022 The supply of additional services, at RBC\u0027s discretion, to include the administration of processing PCNs and services relating to permit management activities.\n\u2022 The supply of print and post services\nThe actual values for this lot are:\nwithout VAT \u00a325,000,000\nWith VAT \u00a3 30,000.000",
"hasRenewal": true,
"id": "2b",
"renewal": {
"description": "Additional 2 year extension"
},
"status": "active",
"title": "Lot 2b - Reading Borough Council PCN and Permit Software",
"value": {
"amount": 18888888,
"amountGross": 22666666,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
],
"type": "price"
},
{
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2031-11-15T23:59:59Z",
"maxExtentDate": "2033-11-15T23:59:59Z",
"startDate": "2026-11-16T00:00:00Z"
},
"description": "The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include:\n\u2022 The supply and maintenance of a suitable cloud-based software service for OCC and RBC\u0027s PCN and parking permit activities\n\u2022 The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by OCC \u0026 RBC\u0027s internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of OCC \u0026 RBC.\n\u2022 The supply of additional services, at OCC \u0026 RBC\u0027s discretion, to include the administration of processing PCNs and services relating to permit management activities.\n\u2022 The supply of print and post services\nThe actual values for this lot are:\nwithout VAT \u00a350,000,000\nWith VAT \u00a3 60,000.000",
"hasRenewal": true,
"id": "2c",
"renewal": {
"description": "Additional 2 year extension"
},
"status": "active",
"title": "Lot 2c - Oxfordshire County Council \u0026 Reading - PCN and Permit Software only",
"value": {
"amount": 18888888,
"amountGross": 22666666,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
],
"type": "price"
},
{
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2031-11-15T23:59:59Z",
"maxExtentDate": "2033-11-15T23:59:59Z",
"startDate": "2026-11-16T00:00:00Z"
},
"description": "The provision of both Lot 1a and Lot 2a services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council.\nThe actual values for this lot are:\nwithout VAT \u00a3105,000,000\nWith VAT \u00a3 126,000.000",
"hasRenewal": true,
"id": "3a",
"renewal": {
"description": "Additional 2 year extension"
},
"status": "active",
"title": "Lot 3a - Oxfordshire County Council - Combined Compliance management and PCN/Permit software bid",
"value": {
"amount": 18888888,
"amountGross": 22666666,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
],
"type": "price"
},
{
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2032-02-29T23:59:59Z",
"maxExtentDate": "2034-02-28T23:59:59Z",
"startDate": "2027-03-01T00:00:00Z"
},
"description": "The provision of both Lot 1b and Lot 2b services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council.\nThe actual values for this lot are:\nwithout VAT \u00a365,000,000\nWith VAT \u00a3 78,000.000",
"hasRenewal": true,
"id": "3b",
"renewal": {
"description": "Additional 2 year extension"
},
"status": "active",
"title": "Lot 3b Reading Borough Council - Compliance management and PCN/Permit software bid",
"value": {
"amount": 18888888,
"amountGross": 22666666,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
],
"type": "price"
},
{
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2031-11-15T23:59:59Z",
"maxExtentDate": "2033-11-15T23:59:59Z",
"startDate": "2026-11-16T00:00:00Z"
},
"description": "The provision of both Lot 3a and Lot 3b services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council.\nThe actual values for this lot are:\nwithout VAT \u00a3170,000,000\nWith VAT \u00a3 204,000.000",
"hasRenewal": true,
"id": "3c",
"renewal": {
"description": "Additional 2 year extension"
},
"status": "active",
"title": "Lot 3c - Oxfordshire County Council \u0026 Reading Borough Council - Combined bid Compliance Management and PCN/Permit software",
"value": {
"amount": 18888896,
"amountGross": 22666672,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"procedure": {
"features": "Competitive Flexible procedure description \nStage 1 - Invitation to Participate.\nInterested bidders must complete and submit the Procurement Specific Questionnaire (PSQ) and response to the relevant Lot they intend on bidding on.\nThe Authorities will undertake pass/fail checks on mandatory and discretionary exclusion grounds, financial and legal capacity assessment, and evaluation of technical and professional ability as set out in the procurement documents.\nScored criteria will also be applied at this stage.\nThe highest scoring compliant Tenderers (as outlined in the procurement documents) will be shortlisted to progress to Stage 2.\nThe intention of this stage is to limit the number of suppliers to the Invitation to Tender Stage (Stage 2).\nIn accordance with s24 of the Procurement Act 2023 the Council reserves the right to refine the criteria on this procurement in the following manner:\n\u2022\tadding sub-criteria to those set out in the tender notice/associated tender documents if they directly relate to the relevant existing main criteria; \n\u2022\tadding more detail to existing main criteria set out in this Tender notice/associated Tender documents; \n\u2022\tadding more detail to existing sub-criteria set out in the Tender notice/associated Tender documents; \n\u2022\tchanging weightings within a pre-existing range that was set out in the tender notice/associated tender documents.\nStage 2 - Invitation to Tender (initial stage)\nStage 2 will commence with a letter being issued via Proactis (South East Business Portal) inviting those suppliers who have been shortlisted to tender and will be invited to a Bidders Day, due the week commencing 21st May 2026 (subject to change)\nFollowing the bidders day shortlisted tenderers will be invited to submit an initial tender response.\nThis stage will include further detailed quality and pricing evaluation.\nFor Lots including PCN and Permit Software (Lots 2 and 3), Tenderers will be required to participate in a structured demonstration of their solution.\nThe Authorities reserve the right to award the contract at this stage based on initial tenders, without entering into further dialogue.\nStage 3 - Dialogue \nWhere used, this stage will allow the Authorities to clarify and refine aspects of the proposed solutions with the top ranked Tenderers from Stage 2 \nDialogue will be limited to matters that do not change the fundamental nature of the procurement.\nAny clarifications or amendments arising from dialogue will be issued consistently to all participating Tenderers.\nShould the Council wish to exercise the option of dialogue phase, a letter issued via Proactis (South East Business Portal), this will describe how the dialogue will be conducted, including the location/date of and relevant meetings. \nOnly the top two tenders from Stage 2 will be progressed to this stage. Should this be used this stage will allow the Authorities to clarify and refine aspects of the proposed solutions with the two bidders identified\nStage 4 - Invitation to submit final tenders\nStage 4 will commence with a issuing of a letter to the two bidders identified in Stage 3 at Dialogue stage to submit their final tenders. Final tenders will be required to be submitted in accordance with the timetable and the relevant instructions included in the procurement documentation. \nFinal tenders will be evaluated on Quality and Price to determine the Most Advantageous Tender.\nA final due diligence and financial capacity check will be completed before the Authorities issue an intention to award and conclude the standstill period.\nIn accordance with s24 of the Procurement Act 2023 the Council reserves the right to refine the criteria on this procurement in the following manner:\n\u2022\tadding sub-criteria to those set out in the tender notice/associated tender documents if they directly relate to the relevant existing main criteria; \n\u2022\tadding more detail to existing main criteria set out in this Tender notice/associated Tender documents; \n\u2022\tadding more detail to existing sub-criteria set out in the Tender notice/associated Tender documents; \n\u2022\tchanging weightings within a pre-existing range that was set out in the tender notice/associated tender documents."
},
"procurementMethod": "open",
"procurementMethodDetails": "Competitive flexible procedure",
"status": "active",
"submissionMethodDetails": "South East Business Portal (Proactis) https://sebp.due-north.com",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-04-13T12:00:00+01:00"
},
"title": "Civil Parking enforcement and PCN software Procurement",
"value": {
"amount": 170000000,
"amountGross": 204000000,
"currency": "GBP"
}
}
}