Provision of Mechanical & Plant Servicing & Repairs

{
  "buyer": {
    "id": "GB-PPON-PYNM-4868-XBBN",
    "name": "Academies for Character \u0026 Excellence"
  },
  "date": "2025-05-09T14:41:02+01:00",
  "id": "020111-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050fd7",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "region": "UKK43",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "contactPoint": {
        "email": "claire.jones@phplaw.co.uk",
        "name": "Claire Jones",
        "telephone": "+44 01234567890"
      },
      "details": {
        "url": "https://www.phplaw.co.uk"
      },
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "name": "PHP Law LLP",
      "roleDetails": "Procurement Consultant",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5TZ",
        "region": "UKK43",
        "streetAddress": "Pathfields"
      },
      "contactPoint": {
        "email": "sam.ward@acexcellence.co.uk",
        "name": "Sam Ward"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.acexcellence.co.uk"
      },
      "id": "GB-PPON-PYNM-4868-XBBN",
      "identifier": {
        "id": "PYNM-4868-XBBN",
        "scheme": "GB-PPON"
      },
      "name": "Academies for Character \u0026 Excellence",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-14T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "1The Contractor shall submit invoices and associated documentation by email to finance@acexcellence.co.uk Each invoice produced by the Contractor must include, as a minimum, the following details: a. School name b. Purchase Order c. Date d. Brief details of activity undertaken (e.g. replacement of broken boiler) e. Sub-contractor (where relevant) f. Cost to school/Trust (ex VAT) g. VAT and total cost including VAT h. Job code Copies of Service Sheets and Daywork Sheets shall substantiate all applications for payment to the Trust for all work. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The proposed contract will encompass delivering the following services to the Trust: a. Statutory compliance maintenance and planned preventative maintenance to all mechanical \u0026 plant equipment b. Reactive maintenance c. Provision of technical support and management of all specialist contracts and subcontracts as part of this Contract. d. Provision of 24-hour operations support.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-09T14:41:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "020111-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/020111-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-30T11:00:00+00:00"
    },
    "id": "ACE01.60",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of mechanical building installations",
            "id": "50712000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery",
            "id": "50500000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of boilers",
            "id": "50531100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK4"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of mechanical building installations",
            "id": "50712000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of pumps, valves, taps and metal containers",
            "id": "50510000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of boilers",
            "id": "50531100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "IE",
            "countryName": "Ireland",
            "region": "IE053"
          }
        ],
        "id": "LOT-0002",
        "relatedLot": "LOT-0002"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of mechanical building installations",
            "id": "50712000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of pumps, valves, taps and metal containers",
            "id": "50510000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of boilers",
            "id": "50531100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "LOT-0003",
        "relatedLot": "LOT-0003"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
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        },
        "contractPeriod": {
          "endDate": "2028-08-31T23:59:59Z",
          "maxExtentDate": "2030-08-31T23:59:59Z",
          "startDate": "2025-09-01T00:00:00Z"
        },
        "description": "To Provide Mechanical \u0026 Plant Servicing \u0026 Remedial Works for the following schools Ashill Community Primary School Baltonsborough Church of England VC Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Stoberry Park School Stockland Church of England Primary Academy Winsham Primary School",
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "Option of 2 further 1 year extensions"
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        "selectionCriteria": {
          "criteria": [
            {
              "description": "A financial appraisal will be based upon a credit check",
              "type": "economic"
            },
            {
              "description": "Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 1 \u2013 Somerset",
        "value": {
          "amount": 150000,
          "amountGross": 180000,
          "currency": "GBP"
        }
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        "contractPeriod": {
          "endDate": "2028-08-31T23:59:59Z",
          "maxExtentDate": "2030-08-31T23:59:59Z",
          "startDate": "2025-09-01T00:00:00Z"
        },
        "description": "To Provide Mechanical \u0026 Plant Servicing \u0026 Remedial Works for the following schools Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel\u0027s CofE Primary School Torre Church of England Academy Totnes St John\u0027s Church of England Primary School Trinity CofE Primary and Nursery School",
        "hasRenewal": true,
        "id": "LOT-0002",
        "renewal": {
          "description": "Option of 2 further 1 year extensions"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 2 \u2013 Devon \u0026 Torbay",
        "value": {
          "amount": 100000,
          "amountGross": 120000,
          "currency": "GBP"
        }
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            },
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        },
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        },
        "description": "To Provide Mechanical \u0026 Plant Servicing \u0026 Remedial Works for the following schools Ashill Community Primary School Baltonsborough Church of England VC Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Stoberry Park School Stockland Church of England Primary Academy Winsham Primary School Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel\u0027s CofE Primary School Torre Church of England Academy Totnes St John\u0027s Church of England Primary School Trinity CofE Primary and Nursery School",
        "hasRenewal": true,
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        "renewal": {
          "description": "Option of 2 further 1 year extensions"
        },
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          "criteria": [
            {
              "description": "A financial appraisal will be based upon a credit check",
              "type": "economic"
            },
            {
              "description": "Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
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        },
        "title": "Lot 3 \u2013 All Schools",
        "value": {
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          "amountGross": 0,
          "currency": "GBP"
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      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with local fire safety regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Inadequate maintenance or servicing of fire and security systems can result in system failures, compromising the safety of students and staff. Delays in response times for emergency services or repairs can exacerbate safety risks. Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93613\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
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    },
    "tenderPeriod": {
      "endDate": "2025-06-09T11:00:00+00:00"
    },
    "title": "Provision of Mechanical \u0026 Plant Servicing \u0026 Repairs",
    "value": {
      "amount": 250000,
      "amountGross": 300000,
      "currency": "GBP"
    }
  }
}