← Back to opportunities

Electronic Clocking-In System PoC

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Buyer Contact Info

Buyer Name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Buyer Address: 4-5 Charnwood Court,, Cardiff, UKL22, CF14 3UZ, United Kingdom

Contact Name: Illiass Dadda

Contact Email: illiass.dadda@wales.nhs.uk

Contact Telephone: +44 29 2150 1382

Status
complete
Procedure
direct
Value
33014.0 GBP
Published
12 May 2025, 11:59
Deadline
n/a
Contract Start
22 May 2025, 23:00
Contract End
23 May 2026, 22:59
Category
n/a
CPV
72000000 - IT services: consulting, software development, Internet and support
Region
n/a
Awarded To
Allocate Software Limited
Official Source
Open Find a Tender

Description

As part of the CEF Service Board’s ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper-based process. This initiative will commence in the Patient Catering department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division. The Allocate system integrates directly with HealthRoster, streamlining rostering, sickness and annual leave management for admin teams, supervisors, and management teams. This seamless link will reduce administrative burdens, improve payroll accuracy and ensure real-time visibility of workforce data. By automating attendance tracking and ‘clocking in’, the system enhances workforce efficiency, reduces errors, and provides valuable insights to support operational planning. This is a significant step forward in modernising our workforce management processes, ensuring greater accuracy and efficiency across the division.

Linked Documents

No linked documents found for this notice.

Opportunity Context

Lots

Lot 1 Status: complete

Lot 1 SME Suitable: Yes

Awards

Award Title: Electronic Clocking-In System

Raw Notice JSON

Expand raw payload
{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2026-05-23T23:59:59+01:00",
        "startDate": "2025-05-23T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-05-12T12:59:48+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "020453-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/020453-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "IT services: consulting, software development, Internet and support",
              "id": "72000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKL22"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-05-22T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PMDT-3379-BBLR",
          "name": "Allocate Software Limited"
        }
      ],
      "title": "Electronic Clocking-In System",
      "value": {
        "amount": 33014.0,
        "amountGross": 39616.8,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PXWV-6492-CGMN",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "date": "2025-05-12T12:59:48+01:00",
  "id": "020453-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0510d6",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF14 3UZ",
        "region": "UKL22",
        "streetAddress": "4-5 Charnwood Court,"
      },
      "contactPoint": {
        "email": "illiass.dadda@wales.nhs.uk",
        "name": "Illiass Dadda",
        "telephone": "+44 29 2150 1382"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
      },
      "id": "GB-PPON-PXWV-6492-CGMN",
      "identifier": {
        "id": "PXWV-6492-CGMN",
        "scheme": "GB-PPON"
      },
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Richmond",
        "postalCode": "TW9 2QE",
        "region": "UKI75",
        "streetAddress": "2nd Floor 1 Church Road"
      },
      "contactPoint": {
        "email": "Claire.Ackerman@rldatix.com"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-PPON-PMDT-3379-BBLR",
      "identifier": {
        "id": "PMDT-3379-BBLR",
        "scheme": "GB-PPON"
      },
      "name": "Allocate Software Limited",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "As part of the CEF Service Board\u2019s ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper-based process. This initiative will commence in the Patient Catering department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division.\nThe Allocate system integrates directly with HealthRoster, streamlining rostering, sickness and annual leave management for admin teams, supervisors, and management teams. This seamless link will reduce administrative burdens, improve payroll accuracy and ensure real-time visibility of workforce data. By automating attendance tracking and \u2018clocking in\u2019, the system enhances workforce efficiency, reduces errors, and provides valuable insights to support operational planning. This is a significant step forward in modernising our workforce management processes, ensuring greater accuracy and efficiency across the division.",
    "id": "CAV VEA (25-26) 17",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Below threshold - without competition",
    "status": "complete",
    "title": "Electronic Clocking-In System PoC"
  }
}