Mobile Policing Solution

{
  "buyer": {
    "id": "GB-PPON-PMGQ-6583-JYGR",
    "name": "York and North Yorkshire Combined Authority"
  },
  "date": "2026-03-09T12:41:19Z",
  "id": "020874-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06654e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Northallerton",
        "postalCode": "DL7 8AD",
        "region": "UKE22",
        "streetAddress": "County Hall, Racecourse Lane"
      },
      "contactPoint": {
        "email": "procurement@northyorkshire.police.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PMGQ-6583-JYGR",
      "identifier": {
        "id": "PMGQ-6583-JYGR",
        "scheme": "GB-PPON"
      },
      "name": "York and North Yorkshire Combined Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Preliminary Market Engagement was undertaken in 2024 in relation to this procurement under PCR 2015, the purpose of this was to assist North Yorkshire Police with the decision to build an in-house solution or procure externally. All relevant outputs have been built into the Statement of Requirements within the documents attached to the opportunity which can be found by visiting the e-tendering portal, Sell2 - https://sell2.in-tend.co.uk/blpd/home"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-10-28T23:59:59+00:00"
    },
    "description": "North Yorkshire Police (NYP) are undertaking this Competitive Flexible Procedure to procure a Mobile Policing Solution which is provided under a fully managed Software as a Service (SaaS) model. The solution must provide secure, efficient, and reliable mobile access to core policing functions, supporting modern policing practices and complying with all relevant standards and regulatory requirements. Full details of the requirements are provided within the ITT documentation available on the e-tendering portal, Sell2 - https://sell2.in-tend.co.uk/blpd/home.\nThe Authority wishes to establish a single provider for the provision of this Mobile Policing Solution due to the nature of the contract and the services required, therefore the Authority has opted not to split this contract into lots.\nThis Competitive Flexible Procedure will consist of three stages:\nStage 1 - Conditions of Participation \u0026 Invitation to Tender \nStage 2 - Supplier Demonstration\nStage 3 - Dialogue Questions \u0026 Best and Final Offer (BAFO)\nThis Tender Notice will commence the start of Stage 1 of the process and invites suppliers to submit tenders by 11:00 am on 09/04/2026.\nTenders must be submitted via Sell2 - https://sell2.in-tend.co.uk/blpd/home.",
    "documents": [
      {
        "description": "ITT documentation associated with this procedure is available via Sell2 - https://sell2.in-tend.co.uk/blpd/home.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://sell2.in-tend.co.uk/blpd/home."
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-03-09T12:41:19Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "020874-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/020874-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-30T11:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "2526-0150",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Application service providers",
            "id": "72416000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation/PSQ - Pass/Fail",
              "name": "Stage 1 - Conditions of Participation \u0026 Invitation to Tender Stage Criteria:",
              "type": "quality"
            },
            {
              "description": "Quality - 60%",
              "name": "Stage 1 - Conditions of Participation \u0026 Invitation to Tender Stage Criteria:",
              "type": "quality"
            },
            {
              "description": "Price - 30%",
              "name": "Stage 1 - Conditions of Participation \u0026 Invitation to Tender Stage Criteria:",
              "type": "price"
            },
            {
              "description": "Social Value - 10%",
              "name": "Stage 1 - Conditions of Participation \u0026 Invitation to Tender Stage Criteria:",
              "type": "quality"
            },
            {
              "description": "Demonstrates solution delivers mandatory requirements - Pass/Fail",
              "name": "Stage 2 - Supplier Demonstration",
              "type": "quality"
            },
            {
              "description": "Price - 30%",
              "name": "Stage 3 - Dialogue Questions \u0026 Best and Final Offer (BAFO)",
              "type": "price"
            },
            {
              "description": "Quality - 60% (Scoring carried forward from Tender Stage 1)",
              "name": "Stage 3 - Dialogue Questions \u0026 Best and Final Offer (BAFO)",
              "type": "quality"
            },
            {
              "description": "Social Value - 10% (Scoring carried forward from Tender Stage 1)",
              "name": "Stage 3 - Dialogue Questions \u0026 Best and Final Offer (BAFO)",
              "type": "quality"
            }
          ],
          "weightingDescription": "This Competitive Flexible Procedure will consist of three stages:\nStage 1 - Conditions of Participation \u0026 Invitation to Tender Stage Criteria:\nPass/Fail - Conditions of Participation/PSQ\nInvitation to Tender (ITT) submissions will be assessed on\nPrice - 30%\nQuality - 60%\nSocial Value - 10%\nStage 2 - Supplier Demonstration\nPass/Fail - Demonstrates solution delivers mandatory requirements\nStage 3 - Dialogue Questions \u0026 Best and Final Offer (BAFO)\nPrice - 30%\nQuality - 60% (Scoring carried forward from Tender Stage 1)\nSocial Value - 10% (Scoring carried forward from Tender Stage 1)\n Full details of award criteria for all Stages is available within the ITT documentation available on the e-tendering portal, Sell2 - https://sell2.in-tend.co.uk/blpd/home."
        },
        "contractPeriod": {
          "endDate": "2032-01-03T23:59:59+00:00",
          "maxExtentDate": "2034-01-03T23:59:59+00:00",
          "startDate": "2027-01-04T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "This contract will have 2 x 12 months Optional extensions that can be activated within the life of the contract.\nExtension 1 - up to 03/01/2033\nExtension 2 - up to 03/01/2034"
        },
        "status": "active",
        "value": {
          "amount": 3750000,
          "amountGross": 4500000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This Competitive Flexible Procedure (CFP) procurement process is being conducted in adherence with the Procurement Act 2023.\nThis Competitive Flexible Procedure will consist of three stages:\nStage 1 - Conditions of Participation \u0026 Invitation to Tender \nStage 2 - Supplier Demonstration\nStage 3 - Dialogue Questions \u0026 Best and Final Offer (BAFO)\nThis Tender Notice will commence the start of Stage 1 of the process.\nDetails of the step-by-step process, and detailed requirements are provided within the documents attached to the opportunity which can be found by visiting the e-tendering portal, Sell2 - https://sell2.in-tend.co.uk/blpd/home"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2034-01-03T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "All documents must downloaded from Sell2 - https://sell2.in-tend.co.uk/blpd/home.\nAll tenders must be submitted via Sell2 - https://sell2.in-tend.co.uk/blpd/home.\nFor assistance with technical issues whilst attempting to use this portal, the provider can be contacted at support@in-tend.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-04-09T11:00:00+01:00"
    },
    "title": "Mobile Policing Solution",
    "value": {
      "amount": 3750000,
      "amountGross": 4500000,
      "currency": "GBP"
    }
  }
}