Travel Management Services

{
  "buyer": {
    "id": "GB-FTS-2023",
    "name": "University Of Edinburgh"
  },
  "date": "2025-05-13T16:04:47+01:00",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28507. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nThe Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:\nn/a\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nInformation and details can be found within the tender documents on PCS-T\n(SC Ref:798612)",
  "id": "020954-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
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  "ocid": "ocds-h6vhtk-04ea39",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1HT",
        "region": "UKM75",
        "streetAddress": "Charles Stewart House, 9-16 Chambers Street"
      },
      "contactPoint": {
        "email": "mritchi7@ed.ac.uk",
        "telephone": "+44 1316502759",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107",
        "classifications": [
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            "scheme": "TED_CA_TYPE"
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          {
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            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.ed.ac.uk"
      },
      "id": "GB-FTS-2023",
      "identifier": {
        "legalName": "University Of Edinburgh"
      },
      "name": "University Of Edinburgh",
      "roles": [
        "buyer"
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    {
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        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "id": "GB-FTS-404",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
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    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "awardPeriod": {
      "startDate": "2025-06-27T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-06-27T12:00:00+01:00"
    },
    "classification": {
      "description": "Travel management services",
      "id": "63516000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The University of Edinburgh aims to establish a comprehensive Travel Management Services contract to accommodate the increasing travel spend observed year-on-year. Please read the more detailed description below.",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic1"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical1"
      }
    ],
    "hasRecurrence": false,
    "id": "EC1038",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Travel management services",
            "id": "63516000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
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        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Travel management services",
            "id": "63516000",
            "scheme": "CPV"
          }
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        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
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        "relatedLot": "1"
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    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
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    },
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      {
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          "criteria": [
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              "description": "80",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "20",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The proposed contract period will be 3 years, with the option to extend for an additional 4 x 1 year.\nThe core requirement of this project is to develop an integrated travel management platform that can handle a variety of travel-related services. The contract must have:\n-\tOnline and offline booking capabilities.\n-\tRail travel (including cross-channel rail services).\n-\tAir travel (domestic, European, and international).\n-\tAccommodation bookings (domestic, European, and international).\n- \tDedicated Account Management, Online and Offline teams who will serve as the direct contacts.\nThe need for a robust travel management system is driven by the increasing volume and complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and drive financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold:\n1.\tDelivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting.\n2.\tSupporting the University\u0027s duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being.\n3.\tProviding value for money by improving cost efficiency and streamlining the administration of reimbursements within the University\u0027s large, complex organisational structure.\nThis contract will be divided into 2 separate lots;\nLot 1 \u2013 Business Travel Services - This lot provides Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services; and relevant professional advice to all clients.\nLot 2 \u2013 Student Group Travel Services - This lot covers UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services; and relevant professional advice to Members for student group travel.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Total contract length: 3 years / 36 months\nContract start date: 1st February 2026\nContract end date: 31st January 2029\nAny extensions: 4 x 12-month optional extensions"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Student Group Travel Services"
      },
      {
        "awardCriteria": {
          "criteria": [
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              "description": "80",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "20",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The proposed contract period will be 3 years, with the option to extend for an additional 4 x 1 year.\nThe core requirement of this project is to develop an integrated travel management platform that can handle a variety of travel-related services. The contract must have:\n-\tOnline and offline booking capabilities.\n-\tRail travel (including cross-channel rail services).\n-\tAir travel (domestic, European, and international).\n-\tAccommodation bookings (domestic, European, and international).\n- \tDedicated Account Management, Online and Offline teams who will serve as the direct contacts.\nThe need for a robust travel management system is driven by the increasing volume and complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and drive financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold:\n1.\tDelivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting.\n2.\tSupporting the University\u0027s duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being.\n3.\tProviding value for money by improving cost efficiency and streamlining the administration of reimbursements within the University\u0027s large, complex organisational structure.\nThis contract will be divided into 2 separate lots;\nLot 1 \u2013 Business Travel Services - This lot provides Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services; and relevant professional advice to all clients.\nLot 2 \u2013 Student Group Travel Services - This lot covers UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services; and relevant professional advice to Members for student group travel.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Total contract length: 3 years / 36 months\nContract start date: 1st February 2026\nContract end date: 31st January 2029\nAny extensions: 4 x 12-month optional extensions"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Business Travel Services"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-27T12:00:00+01:00"
    },
    "title": "Travel Management Services"
  }
}