CBG242 - Vehicle Fleet Provision and Support Services c/w on-site managed service

{
  "buyer": {
    "id": "GB-FTS-2585",
    "name": "City Building (Glasgow) LLP"
  },
  "date": "2025-05-16T08:54:14+01:00",
  "description": "Contract for 5 years with options to extend by 1 year + 1 year.\nAs such the estimated value is estimated to be GBP35M, GBP47M or CBP59 M.\nBased on an estimate of GBP7M per annum.\nPrices to be fixed for 5 years.\nQuality Management\nThe bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or documents outlined SPD Bidder\u2019s guidance document.\nEnvironmental\nThe Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with\nBS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,\nOR\nThose documents outlined in the SPD Bidder\u0027s guidance document.\nH\u0026S\nHas your organisation been convicted of breaching health and safety legislation, or had any enforcement notices served upon it by Health and Safety Executive (or equivalent body) in the past three years?\nFurther details on H\u0026S are included in the SPD bidder\u2019s guidance document.\nPlease note CBG will request copies of certificates and any other information as detailed below via a Request for Documentation on PCS-T.\nFair Work First - This will be scored as 5% in the evaluation. Full details are in the ITT.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29192. For more information see:\nhttp://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nThe time limit for receipt of tenders is an estimate at this stage.\nThe deadline will be fully communicated through the PCS-t portal when the tender is issued.\nTUPE \u2014 CBG considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006(TUPE) may apply. It is the bidder\u2019s responsibility to take their own advice and consider whether TUPE is likely to apply in the particular circumstance of the contract and act accordingly.\nNon-collusion \u2014 Bidders will be required to complete the Non Collusion Certificate contained within the buyers attachment area of PCS-T.\nFreedom of Information \u2014 Information on the FOI Act is within instruction to bidders. Bidders must note the implications of this legislation and ensure that any information they wish CBG to consider withholding is specifically indicated on the FOI Certificate contained within buyers attachment area of PCS-T.(NB City Building(Glasgow) LLP does not bind itself to withhold this information).\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=798191.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 59222. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nThe Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:\nNo requirement.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity benefits are included in this requirement. For more information see:\nhttps://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCBG is requesting community benefits on a Mandatory basis for this tender.\nBidders must commit to paying 0.5% of the annual income derived from this contract with CBG to Community Benefits.\nCollection 6 monthly/monthly - this will be at CBG\u0027s discretion.\n(SC Ref:799042)",
  "id": "022008-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
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  "ocid": "ocds-h6vhtk-05153c",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G21 4BA",
        "region": "UKM82",
        "streetAddress": "350 Darnick Street"
      },
      "contactPoint": {
        "email": "ross.hocknull@citybuildingglasgow.co.uk",
        "name": "MR ROSS HOCKNULL",
        "telephone": "+44 1412872112",
        "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11002",
        "classifications": [
          {
            "description": "A subsidiary of two Public Bodies",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Maintenance, Construction and Manufacturing",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.citybuildingglasgow.co.uk"
      },
      "id": "GB-FTS-2585",
      "identifier": {
        "legalName": "City Building (Glasgow) LLP"
      },
      "name": "City Building (Glasgow) LLP",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "streetAddress": "PO Box 23 , 1 Carlton Place"
      },
      "id": "GB-FTS-148112",
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      },
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-06-27T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-06-27T12:00:00+01:00"
    },
    "classification": {
      "description": "Vehicle-fleet-support services",
      "id": "50111110",
      "scheme": "CPV"
    },
    "contractTerms": {
      "performanceTerms": "KPI\u0027s outlined in tender documents"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Provision of fleet and support services complete with on site managed service.",
    "hasRecurrence": true,
    "id": "CBG242",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "deliveryLocation": {
          "description": "Glasgow and Central Belt of Scotland."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "70",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "description": "City Building (Glasgow) LLP (CBG) requires to procure the provision of a vehicle fleet and support services with an on-site managed service based at CBG\u0027s complex at 350 Darnick Street Glasgow G21 4BA. CBG requires to procure a range of vehicles on a flexible rental basis with a one day liability (date of termination is the last day of chargeable hire) with no charges or penalties for on and off renting, reflected in a contract amendment of the listed vehicles on-hire at any given time.\nThe fleet can fluctuate in size but is generally 750-1000 vehicles. This is a typical reflection of the operational requirements,however, bidders should note that during the life of the contract the fleet will fluctuate to meet CBG business demands. A variety of commercial vehicle types is involved and will be fully detailed in the tender documents including a small number of cars.\nIt is anticipated there will be approximately 20 x small electric vehicles required as part of the tender process/scope.\nThe contract will be awarded on the basis of a single source supply.\nThe contract is for 5 years with options to extend by two periods of 12 months.\nPrices are to be fixed for the first 5 years of the contract.\nVehicles renewed not before 5 years.\nAll vehicles shall be new with 25 and /or 75/26 registration plates with delivery mileage only dependent on mobilisation offered.\nThe tender documents will provide the full scope of the requirement.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will originally be for 60 months plus available extensions of 1 year + 1 year.\nThis means the contract may be 60, 72 or 84 months depending on extension option taken up.\nAs such there will be a renewal of this contract under a new procurement either in 2030, 2031 or 2032 depending on what extension options\nare taken up."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Contract is for 5 years with options to extend by 1 year + 1 year so new procurement exercise would be in 2030, 2031 or 2032 depending\non what extension options are chosen."
    },
    "reviewDetails": "City Building (Glasgow) LLP will, by notice in writing as soon as possible, after the decision has been made,inform all bidders and\ncandidates concerned of its decision to award the contract. City Building (Glasgow) LLP must allow a period of at least the relevant\nstandstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th\nday after that on which the notice is sent, when sent by other means the period is 15 days) to elapse between the date of dispatch of the\nnotice referred to in Regulation 86 of the Public Contract (Scotland) Regulations 2015 \u201cthe Regulations\u201d). CityBuilding(Glasgow) LLP is\nobliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session\nwhere as a consequence of a breach by City Building (Glasgow)LLP, suffers or risks suffering loss or damage. The bringing of court\nproceedings during the standstill period means that City Building (Glasgow) LLP must not enter into the contract unless the proceedings\nare determined,discontinued or disposed of; or the court,by interim order, brings to an end the prohibition. The bringing of court\nproceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations.\nEconomic Operators can write to City Building (Glasgow) LLP seeking further clarification on the notice, to which City Building\n(Glasgow) LLP must respond within 15 days. Economic Operators\nshould be mindful to seek their own independent legal advice when they consider appropriate to do so.",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Waste Carrier Licence\nThe successful bidder or company working on their behalf will be required to submit a copy of their Waste Carrier Licence certificate. A copy of the waste transfer notes will be periodically required during the term of the contract.\nThe final disposal site for the waste tyres should hold an appropriate waste management licence as awarded by a regulatory authority; details of this licence should be documented on all waste transfer notes relating to the disposal of waste tyres.\nThe successful bidder will be required to submit a copy of the Waste Management Licence held by the final disposal site for the waste tyres. Adherence to all environmental legislation will be monitored by CBG throughout the term of the contract.\nBVRLA\nThe successful bidder will hold current membership of the British Vehicle Leasing \u0026 Rental Association or a similarly recognised organisation.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders must comply with the undernoted financial requirements in relation to Minimum turnover, trading performance and balance sheet strength in order to participate in the tendering process:-\nMinimum Turnover\nApplicants require an annual Turnover level of 60m.\nTrading Performance Ratio\nAn overall positive outcome on pre-tax profits over a 3 year period. Exceptional items occurring in the normal course of business can be excluded from calculation.\nBalance Sheet Strength\nNet worth of the organisation must be positive.\nIntangibles can be included for purposes of the Total Asset figure.\nThe above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House.\nFor non-UK Companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts.\nApplicants who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which they have been trading.\nApplicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.\nWhere the applicant is a group of economic operators (such as a consortium), the Lead Party of that group must comply with minimum financial requirements.\nCity Building (Glasgow) LLP reserves the right, at its own discretion, to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant\u2019s economic and financial standing.\nEmployer\u2019s Liability insurance to the value of at least TEN MILLION (GBP10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.\nPublic Liability insurance to the value of at least FIVE MILLION (GBP5,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period. Such insurance shall extend to cover Sales \u0026 Service Indemnity.\nProducts Liability insurance to the value of at least FIVE MILLION (GBP5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.\nComprehensive Road Risk cover.\nProfessional Indemnity insurance to the value of a minimum FIVE MILLION (GBP5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate. To be maintained throughout the period of their services and for a further 2 years on completion of their service",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD 4C.1.2 Statement [GOODS AND SERVICES ONLY]\nCBG\u2019s guidance for this question is detailed below-\nProvide two relevant examples from within the last five years that demonstrate\nyour organisation has the relevant and necessary skills, expertise, and experience to\ndeliver the service required by CBG.\nFor each relevant example the following information should be provided but is not\nlimited to \u2013\n1. an overview of the contract including customer name, contract start and completion date and contract value.\n2. a thorough and detailed description for each example of the scope of the requirement and service provided by you demonstrating\nexperience in dealing with a contract the same or similar in size, scope and complexity to the CBG\u2019s requirements.\nYour response to this question should not exceed, for each example, 2 x A4 sides, this page count includes all text (Arial font 11),\nphotographs, figures and diagrams.\nWhere a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages\nbeyond the maximum.\nWeighting\nThe weighting will be out of 100 with 50% attributed to each example. A minimum\npass mark of 50 out of 100 is required overall for this question. Any bidder who fails\nto achieve the minimum score for this question will be excluded from the process at\nthis stage and their tender will not be evaluated.\nAward Criteria for tender evaluation (Quality 30%)\nCriteria/Question Weighting\nManaged Service 40%\nDelivery/Mobilisation 30%\nServicing and Maintenance 10%\nCost Control 10%\nEmergency Cover 5%\nFair Work Place Practices 5%\nFull details will be in the tender documents.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-27T12:00:00+01:00"
    },
    "title": "CBG242 - Vehicle Fleet Provision and Support Services c/w on-site managed service",
    "value": {
      "amount": 35000000,
      "currency": "GBP"
    }
  }
}