Legionella Water Management Contract

{
  "buyer": {
    "id": "GB-FTS-2840",
    "name": "West Dunbartonshire Council"
  },
  "date": "2025-05-16T08:55:53+01:00",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29057. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe social benefit questionnaire must be completed and submitted within the response.\n(SC Ref:796630)",
  "id": "022010-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000796630",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05153e",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "region": "UKM81",
        "streetAddress": "16 Church Street"
      },
      "contactPoint": {
        "email": "corporate.procurement@west-dunbarton.gov.uk",
        "name": "Ellie Street",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.west-dunbarton.gov.uk/business/suppliers/procurement/"
      },
      "id": "GB-FTS-2840",
      "identifier": {
        "legalName": "West Dunbartonshire Council"
      },
      "name": "West Dunbartonshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "streetAddress": "Sheriff Court House, Church Street"
      },
      "id": "GB-FTS-117302",
      "identifier": {
        "legalName": "Dumbarton Sheriff Court and Justice of Peace Court"
      },
      "name": "Dumbarton Sheriff Court and Justice of Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-06-17T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-06-17T12:00:00+01:00"
    },
    "classification": {
      "description": "Sewage, refuse, cleaning and environmental services",
      "id": "90000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The contract is required to ensure we meet our statutory obligations under the Approved Code of Practice \u2013 \u2018The Control of Legionella Bacteria in Water Systems\u2019 (ACOPL8). The tender will cover the monthly, quarterly, bi-annual and annual inspections of water systems in the Council operational buildings. The proposal is to procure the works on an initial 2 year contract with an option to extend for 2 x 12 month periods,",
    "hasRecurrence": false,
    "id": "2425-22",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM81"
          }
        ],
        "deliveryLocation": {
          "description": "West Dunbartonshire Area."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "16",
              "name": "Service Delivery/Methodology",
              "type": "quality"
            },
            {
              "description": "12",
              "name": "Business Continuity",
              "type": "quality"
            },
            {
              "description": "4",
              "name": "Staffing",
              "type": "quality"
            },
            {
              "description": "4",
              "name": "Reporting",
              "type": "quality"
            },
            {
              "description": "1.2",
              "name": "Sustainability",
              "type": "quality"
            },
            {
              "description": "0.8",
              "name": "Fair work First",
              "type": "quality"
            },
            {
              "description": "2",
              "name": "Social Benefits",
              "type": "quality"
            },
            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The contract is required to ensure we meet our statutory obligations under the Approved Code of Practice \u2013 \u2018The Control of Legionella Bacteria in Water Systems\u2019 (ACOPL8). The tender will cover the monthly, quarterly, bi-annual and annual inspections of water systems in the Council operational buildings. The proposal is to procure the works on an initial 2 year contract with an option to extend for 2 x 12 month periods,",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 12 month extensions."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Minimum level(s) of standards required:\nWith reference to SPD questions:\n4B.1.1 \u0026 4B. 1.2 Turnover - supplier must demonstrate an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 140,000 GBP, therefore a turnover of 280,000 GBP is required.\nRatios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.\n- (Ratio 1) Acid Test \u2013 (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.\n- (Ratio 2) Return on Capital Employed %\u2013 Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.\n- (Ratio 3) Current Ratio \u2013 Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.\nWDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.",
          "minimum": "Insurance\nQ4B.5.1 \u2013It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below:\n- Employers Liability Insurance - 10 million GBP each and every claim\nQ4B5.2\n- Public and Product Liability Insurance - 10 million GBP each and every claim\n- Professional Indemnity Insurance - 5 million GBP each and every claim",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "With reference to SPD question 4C.1, bidders will be required to provide 3 examples that demonstrate that they have the relevant experience and capacity of similar project types",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-17T12:00:00+01:00"
    },
    "title": "Legionella Water Management Contract"
  }
}