Buyer Name: Yorkshire Purchasing Organisation
Buyer Address: 41 Industrial Park, Wakefield, UKE45, WF2 0XE, United Kingdom
Contact Name: Katie Beaumont
Contact Email: itservices@ypo.co.uk
ICT Managed Services & Digital Transformation Solutions (1223)
Buyer Contact Info
Buyer Name: The Association of North East Councils Limited
Buyer Address: Northern Design Centre, Gateshead, UKC22, NE8 3DF, United Kingdom
Contact Name: NEPO
Contact Email: cdpnepoteam@neop.org
Status
active
active
Procedure
selective
selective
Value
500000000.0 GBP
Gross: 600000000.0 GBP
500000000.0 GBP
Gross: 600000000.0 GBP
Published
12 Mar 2026, 11:50
12 Mar 2026, 11:50
Deadline
n/a
n/a
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
72000000 - IT services: consulting, software development, Internet and support
72000000 - IT services: consulting, software development, Internet and support
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
YPO is looking to establish a framework for the delivery and supply of ICT Managed Services, Digital and Physical Document and Records Management, Print and Digital Communication Solutions and Digital Transformation projects. The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a “contract” basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.
Linked Documents
No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://www.find-tender.service.gov.uk/Notice/022247-2026
Link Description: Tender notice on Find a Tender
Lots
Lot Title: Pillar 1 - ICT Managed Services
Lot Description: For the provision of ICT Managed Services to all public sector establishments. Please view the specification for full details of Pillar 1.
Lot 1 Status: active
Lot 1 Value: GBP 500,000,000.00
Lot 1 Value (Gross): GBP 600,000,000.00
Lot 1 Contract Start: 2026-12-04T00:00:00Z
Lot 1 Contract End: 2030-12-03T23:59:59Z
Lot 1 SME Suitable: Yes
Lot 1 Award Criterion (cost): Pillar 1 - Cost (30%)
Lot 1 Award Criterion (quality): Pillar 1 - Quality (50%)
Lot 1 Award Criterion (quality): Pillar 1 - Social Value/Sustainability/Modern Slavery (20%)
Lot Title: Pillar 2 - Digital and Physical Records Management
Lot Description: For the provision of digital and physical document and records management applicable to all public sector establishments ranging in environments (i.e on-premise, cloud options or hyrbid). Please view the specification for full details of Pillar 2.
Lot 2 Status: active
Lot 2 Value: GBP 500,000,000.00
Lot 2 Value (Gross): GBP 600,000,000.00
Lot 2 Contract Start: 2026-12-04T00:00:00Z
Lot 2 Contract End: 2030-12-03T23:59:59Z
Lot 2 SME Suitable: Yes
Lot 2 Award Criterion (quality): Pillar 2 - Social Value/Sustainability/Modern Slavery (20%)
Lot 2 Award Criterion (quality): Pillar 2 - Quality (50%)
Lot 2 Award Criterion (cost): Pillar 2 - Cost (30%)
Lot Title: Pillar 3 - Print and Digital Communications
Lot Description: Print and Digital Communication solutions applicable to all public sector environments. This includes inbound and outbound digital communications, external print such as promotional items/materials, bulk/high-volume print, printing devices, print audits. Please view the specification for full details of Pillar 3.
Lot 3 Status: active
Lot 3 Value: GBP 500,000,000.00
Lot 3 Value (Gross): GBP 600,000,000.00
Lot 3 Contract Start: 2026-12-04T00:00:00Z
Lot 3 Contract End: 2030-12-03T23:59:59Z
Lot 3 SME Suitable: Yes
Lot 3 Award Criterion (cost): Pillar 3 - Cost (30%)
Lot 3 Award Criterion (quality): Pillar 3 - Quality (50%)
Lot 3 Award Criterion (quality): Pillar 3 - Social Value/Sustainability/Modern Slavery (20%)
Lot Title: Pillar 4 - Digital Transformation
Lot Description: Pillar 4 will be an automatic award for tenderers who are successfully awarded onto: Pillar 1 – SL 1 Pillar 2 – All SL’s except SL 2 document storage (physical records) Pillar 3 – All SL’s will automatically be awarded onto Pillar 4. The service lines and full specification details can be found within the specification document.
Lot 4 Status: active
Lot 4 Value: GBP 500,000,000.00
Lot 4 Value (Gross): GBP 600,000,000.00
Lot 4 Contract Start: 2026-12-04T00:00:00Z
Lot 4 Contract End: 2030-12-03T23:59:59Z
Lot 4 SME Suitable: Yes
Lot 4 Award Criterion (cost): Cost
Documents
Document Description: Tender notice on Find a Tender
Raw Notice JSON
Expand raw payload
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"name": "Yorkshire Purchasing Organisation"
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{
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"id": "GB-PPON-PYVX-2132-JNMM",
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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},
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],
"legalBasis": {
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"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2030-12-03T23:59:59Z",
"startDate": "2026-12-04T00:00:00Z"
},
"description": "For the provision of ICT Managed Services to all public sector establishments.\nPlease view the specification for full details of Pillar 1.",
"id": "1",
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to Tender Documents for information.",
"type": "economic"
},
{
"description": "Please refer to Tender Documents for information.",
"type": "technical"
},
{
"description": "Please refer to Tender Documents for information.",
"forReduction": true
}
]
},
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Pillar 1 - ICT Managed Services",
"value": {
"amount": 500000000.0,
"amountGross": 600000000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 2 - Social Value/Sustainability/Modern Slavery",
"numbers": [
{
"number": 20.0,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 2 - Quality",
"numbers": [
{
"number": 50.0,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 2 - Cost",
"numbers": [
{
"number": 30.0,
"weight": "percentageExact"
}
],
"type": "cost"
}
]
},
"contractPeriod": {
"endDate": "2030-12-03T23:59:59Z",
"startDate": "2026-12-04T00:00:00Z"
},
"description": "For the provision of digital and physical document and records management applicable to all public sector establishments ranging in environments (i.e on-premise, cloud options or hyrbid). Please view the specification for full details of Pillar 2.",
"id": "2",
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to Tender Documents for information.",
"type": "economic"
},
{
"description": "Please refer to Tender Documents for information.",
"type": "technical"
},
{
"description": "Please refer to Tender Documents for information.",
"forReduction": true
}
]
},
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Pillar 2 - Digital and Physical Records Management",
"value": {
"amount": 500000000.0,
"amountGross": 600000000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 3 - Cost",
"numbers": [
{
"number": 30.0,
"weight": "percentageExact"
}
],
"type": "cost"
},
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 3 - Quality",
"numbers": [
{
"number": 50.0,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 3 - Social Value/Sustainability/Modern Slavery",
"numbers": [
{
"number": 20.0,
"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2030-12-03T23:59:59Z",
"startDate": "2026-12-04T00:00:00Z"
},
"description": "Print and Digital Communication solutions applicable to all public sector environments. This includes inbound and outbound digital communications, external print such as promotional items/materials, bulk/high-volume print, printing devices, print audits. \nPlease view the specification for full details of Pillar 3.",
"id": "3",
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to Tender Documents for information.",
"type": "economic"
},
{
"description": "Please refer to Tender Documents for information.",
"type": "technical"
},
{
"description": "Please refer to Tender Documents for information.",
"forReduction": true
}
]
},
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Pillar 3 - Print and Digital Communications",
"value": {
"amount": 500000000.0,
"amountGross": 600000000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "As mentioned, Pillar 4 will be an automatic award for Tenderers who meet the criteria. \nOther than the Pricing Schedule (which will be non-evaluated and for information purposes only) no additional award questions will be asked within Pillar 4.",
"name": "Cost",
"type": "cost"
}
],
"weightingDescription": "Providers who have ticked, evidenced and are awarded onto service lines (SL) below:\nPillar 1 \u2013 SL 1 \nPillar 2 \u2013 All SL\u2019s except SL 2 document storage (physical records)\nPillar 3 \u2013 All SL\u2019s \nwill automatically be awarded onto Pillar 4. \nService Lines outside of the above, may also be ticked, but are not mandatory to be ticked by bidders to be successfully awarded on Pillar 4. \nPlease refer to the procurement documents for further information on this procurement, such as the specification. \nOther than the Pricing Schedule (which will be non-evaluated and for information purposes only) no additional award questions will be asked within Pillar 4."
},
"contractPeriod": {
"endDate": "2030-12-03T23:59:59Z",
"startDate": "2026-12-04T00:00:00Z"
},
"description": "Pillar 4 will be an automatic award for tenderers who are successfully awarded onto:\nPillar 1 \u2013 SL 1 \nPillar 2 \u2013 All SL\u2019s except SL 2 document storage (physical records)\nPillar 3 \u2013 All SL\u2019s \nwill automatically be awarded onto Pillar 4. \nThe service lines and full specification details can be found within the specification document.",
"id": "4",
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to Tender Documents for information.",
"type": "economic"
},
{
"description": "Please refer to Tender Documents for information.",
"type": "technical"
},
{
"description": "Please refer to Tender Documents for information.",
"forReduction": true
}
]
},
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Pillar 4 - Digital Transformation",
"value": {
"amount": 500000000.0,
"amountGross": 600000000.0,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"participationFees": [
{
"description": "1% retrospective rebate applied to all Lots, payable by the supplier upon all invoiced spend through the Framework.",
"id": "ocds-h6vhtk-060615",
"relativeValue": {
"monetaryValue": "award",
"proportion": 0.01
},
"type": [
"win"
]
}
],
"procedure": {
"features": "Stage 1 - Invitation to Submit Tender.\nIn summary, this will consist of pre-qualification checks such as:\n- Shortlisting Question\n- Conditions of Participation (COP)\n- Mandatory Requirements (MRs)\n- Procurement Specific Questionnaire (PSQ)\nStage 2 - Invitation to Submit Final Tenders \n- Evaluation of Award Questions (Price, Quality, Social Value/Sustainability/Modern Slavery)\n-Further MR questions \nThe procurement will conclude after Stage 2, with a view of YPO awarding the the most advantages tenderers."
},
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive flexible procedure",
"recurrence": {
"dates": [
{
"startDate": "2030-06-04T23:59:59+01:00"
}
]
},
"riskDetails": "Please view Tender Documents for information.",
"status": "active",
"submissionMethodDetails": "https://ypo2.my.site.com/s/Welcome\nPlease refer to Tender Documents for information.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"techniques": {
"frameworkAgreement": {
"buyerCategories": "The Framework will be open and free to use for the whole of the public sector, including but not limited to Education, Local Authorities, Central Government, Charities, NHS, Blue Light, Housing, Higher Education. \nFor clarity, YPO\u0027s permissible users are linked below:\nhttps://www.ypo.co.uk/about/governance/transparency/permissible-users\nhttps://www.nepo.org/associate-membership/permissible-users",
"description": "Closed Framework which will run for 4 years with the option for Contracting Authorities to Call-off via either award without competition or competitive selection process. \nThe end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a \u201ccontract\u201d basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.\nContracting Authorities will be permitted to Call-off this Framework via either award without competition of by running a competitive selection process. Full details of each Call-off methods can be found within the procurement documents. \nPrices for award without competition will be determined/assessed within Stage 2 - Invitation to Submit Tender. \nPersonnel Rate Card - The 30% cost evaluation within Stage 2 \u2013 IST is anticipated to be via Personnel Rate Card submission. The rate cards must be ceiling prices and fixed for an initial period of 12 months from the commencement date of the Framework Agreement. \nAfter the initial 12 month period, Providers may request price amendments to the Personnel Rate Card. Price amendments must be agreed with YPO, and price increases must be backed up with evidence to support the increase. \nCatalogue Lines - YPO also anticipate requesting cost information/details from Tenderers which is mandatory. Though this will not be utilised for evaluation purposes, it will contain mandatory cells within which require completion. The details provided within this tab are for information purposes only. YPO encourage Tenderers to provide as much detail as possible so that the information and pricing can be fully considered when establishing an award without competition. \nFurther Pricing Information - YPO anticipate allowing a final tab within the Pricing Schedules for Tenderers to provide further pricing information. Within this Tab, we anticipate there to be 6 non-mandatory tables available for completion. This tab will not be utilised for evaluation purposes. While Tenderers are not required to complete them, we encourage they provide as much detail as possible so that the information and pricing can be fully considered when establishing an award without competition.\nAfter an initial 12 month period, each amendment or additional pricing entry against ALL price submissions must reflect maximum prices and remain fixed for a minimum of 12 months from the date of submission. \nAny price increase requested outside of the annual price review will be reviewed on a case-by-case basis, in exceptional circumstances. \nPrices may be lowered at any point in time in suppliers services and product offers within Customer Call-offs. \nYPO reserve the right to reject any submissions where prices are deemed abnormally low or unsustainable. \nPrices for Competitive Selection Process will be fully re-opened and determined at the Contracting Authorities\u0027 Competitive Selection Process stage.",
"method": "withAndWithoutReopeningCompetition",
"periodRationale": "N/A",
"type": "open"
},
"hasFrameworkAgreement": true
},
"title": "ICT Managed Services \u0026 Digital Transformation Solutions (1223)",
"value": {
"amount": 500000000.0,
"amountGross": 600000000.0,
"currency": "GBP"
}
}
}