Finance and HR System(s)

{
  "buyer": {
    "id": "GB-COH-04015633",
    "name": "WALSALL HOUSING GROUP LIMITED"
  },
  "date": "2026-03-16T19:30:45Z",
  "id": "023781-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058b4c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Walsall",
        "postalCode": "WS1 1AB",
        "region": "UKG38",
        "streetAddress": "100 Hatherton Street"
      },
      "contactPoint": {
        "email": "Procurement@whgrp.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-04015633",
      "identifier": {
        "id": "04015633",
        "scheme": "GB-COH"
      },
      "name": "WALSALL HOUSING GROUP LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2027-01-20T23:59:59+00:00"
    },
    "description": "Walsall Housing Group Limited (trading as \u201cwhg\u201d) is registered with the Regulator of Social Housing, as a registered Provider of Social Housing (L4389), as a company limited by guarantee at Companies House (04015633) and as a registered charity (1108779) with its main operating subsidiaries \u0026 entities and all future operating subsidiaries \u0026 entities.\nwhg is procuring for and on behalf of its subsidiaries and potentially Aspire Housing Limited.  \nwhg requires a wholistic software solution for both finance and HR systems including the build and run phases of such systems. In an ideal world the Finance and HR system will come hosted on the same platform to provide a consistent look and feel across its back office and self-service functions. The Finance and HR systems may be provided as separate products/solutions however seamless integration must be demonstrated. \nwhg anticipated key dates in relation to the Contract are detailed in the tender documentation and split between Mobilisation / Build, License Minimum term with the option to extend at whg\u2019s sole discretion. An outline is provided below:\n\u2022\tHR System\no\tMobilisation / Build Period: February 2027\no\tGo Live: January 2028\no\tMinimum term: 7 years and 3 months with the option to extend for further periods of up to 5 (five) years at whg\u2019s sole discretion.\n\u2022\tFinance System \no\tMobilisation / Build Period: February 2027\no\tGo Live: April 2028\no\tMinimum term: 7 years with the option to extend for further periods of up to 5 (five) years at whg\u2019s sole discretion.\nwhg and Aspire Housing are in early talks around a potential merger of the two organisations to create a new housing association with over 32,000 homes across their Midlands heartlands.\nThe merger would see the creation of a new housing association, building on an existing footprint across the West Midlands and Staffordshire. Under the proposals, whg and Aspire aim to bring together the best from both organisations to provide excellent housing services, create more regional growth opportunities and build more affordable homes for people in local communities.\nThe estimated contract value includes an allowance for the merger proportion (35%) of licenses and additional costs associated with implementation/build phase over the term including the extension options.\nPlease see the tender documentation for the full description and requirements.",
    "documents": [
      {
        "accessDetails": "see web address above for Tender Portal",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-03-16T19:30:45Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "023781-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/023781-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-04-10T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2026-04-20T12:00:00+01:00",
    "id": "DN787705",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Financial systems software package",
            "id": "48442000",
            "scheme": "CPV"
          },
          {
            "description": "Accounting software package",
            "id": "48443000",
            "scheme": "CPV"
          },
          {
            "description": "Accounting system",
            "id": "48444000",
            "scheme": "CPV"
          },
          {
            "description": "Time accounting or human resources software package",
            "id": "48450000",
            "scheme": "CPV"
          },
          {
            "description": "Enterprise resource planning software package",
            "id": "48451000",
            "scheme": "CPV"
          },
          {
            "description": "Software support services",
            "id": "72261000",
            "scheme": "CPV"
          },
          {
            "description": "Software programming and consultancy services",
            "id": "72200000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2035-03-31T23:59:59+01:00",
          "maxExtentDate": "2040-03-31T23:59:59+01:00",
          "startDate": "2027-02-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The option to extend for further periods of up to five years."
        },
        "status": "active",
        "value": {
          "amountGross": 7046000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "Please see tender documentation"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/whg/aspx/home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Finance and HR System(s)",
    "value": {
      "amountGross": 7046000,
      "currency": "GBP"
    }
  }
}