Income Processing Care Homes (SMART) & Time & Attendance/Rostering (TimeSmart)

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2028-05-30T23:59:59+01:00",
        "startDate": "2025-06-03T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-05-22T14:54:58+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "025040-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/025040-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Industry specific software package",
              "id": "48100000",
              "scheme": "CPV"
            },
            {
              "description": "IT software package",
              "id": "48517000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-06-02T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PCMJ-9641-QWWM",
          "name": "Civica UK Limited"
        }
      ],
      "title": "Income Processing Care Homes (SMART) \u0026 Time \u0026 Attendance/Rostering (TimeSmart)",
      "value": {
        "amount": 382500.0,
        "amountGross": 459000.0,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PYBH-1339-MTCJ",
    "name": "Anchor Hanover Group"
  },
  "date": "2025-05-22T14:54:58+01:00",
  "id": "025040-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051e60",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bradford",
        "postalCode": "BD1 2ST",
        "region": "UKE41",
        "streetAddress": "2 Godwin Street"
      },
      "contactPoint": {
        "email": "allen.norman@anchor.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.anchor.org.uk/"
      },
      "id": "GB-PPON-PYBH-1339-MTCJ",
      "identifier": {
        "id": "PYBH-1339-MTCJ",
        "scheme": "GB-PPON"
      },
      "name": "Anchor Hanover Group",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE1 9LQ",
        "region": "UKI44",
        "streetAddress": "30 Stamford Street"
      },
      "contactPoint": {
        "email": "enquiries@civica.co.uk"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-PPON-PCMJ-9641-QWWM",
      "identifier": {
        "id": "PCMJ-9641-QWWM",
        "scheme": "GB-PPON"
      },
      "name": "Civica UK Limited",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Anchor has been using Civica\u0027s Income Processing Care Homes (SMART) \u0026 Time \u0026 Attendance/Rostering (TimeSmart) for a number of years with the technology used across Anchor\u0027s Care Homes and is integrated with our HR \u0026 Finance System. This renewal will ensure continuity of services whilst Anchor develops its Digital Strategy of the future.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "C3640",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true,
          "vcse": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The direct award justification is to allow Anchor to award a public contract to an existing supplier who supplied the original software, as an \u2018extension\u2019 to existing services. Concerns the supply of services by the existing supplier which are intended as an extension to existing services:- a. A change in supplier would result in services that are different from or incompatible with, existing goods, services or works b. The difference or incompatibility would result in disproportionate technical difficulties in operations or maintenance. Anchor has been using Civica Smart and TimeSmart for a number of years, and it is deeply embedded within Anchor\u0027s Care Homes \u0026 the platform is also integrated with our HR \u0026 Finance System. Given Anchor\u0027s long-standing investment in and integration with Civica\u0027s Smart and TimeSmart platform, renewing the agreement is crucial to maintaining operational efficiency and supporting ongoing digital transformation initiatives therefore switching to a different vendor at this stage would require significant changes and could lead to operational disruptions. Anchor is developing it\u0027s Digital Strategy over this period and we would be looking to undertake a competitive tendering procedure at the end of this extension (unless there are any delays in delivering the Digital Strategy).",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ],
    "status": "complete",
    "title": "Income Processing Care Homes (SMART) \u0026 Time \u0026 Attendance/Rostering (TimeSmart)"
  }
}