Cleaning Contract for Eastbury Community School

{
  "buyer": {
    "id": "GB-UKPRN-10002139",
    "name": "Eastbury Community School"
  },
  "date": "2025-05-27T12:19:40+01:00",
  "id": "027701-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0526eb",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PBLM-9592-CTGQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Barking",
        "postalCode": "IG11 9UW",
        "region": "UKI52",
        "streetAddress": "Hulse Avenue"
      },
      "contactPoint": {
        "email": "dawn.peters@ace-advice.co.uk",
        "name": "Dawn Peters",
        "telephone": "07956 063161"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-UKPRN-10002139",
      "identifier": {
        "id": "10002139",
        "scheme": "GB-UKPRN"
      },
      "name": "Eastbury Community School",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-19T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The school is seeking to appoint a cleaning contractor to deliver a general school cleaning service .\nThe school have identified the following areas as their key objectives for consideration when selecting their chosen service provider.\nA service provider who will: (in no particular order)\n\u2022\tProvide a top-quality cleaning service to the pupils, staff, and visitors of Eastbury Community School.\n\u2022\tProvide an exceptional value for money and cost-effective cleaning service that is thoroughly robust and measurable.\n\u2022\tBeing aware of the nature of working in a school environment and the safeguarding challenges/requirements therein.\n\u2022\tProvide a strong cleaning management team at school to manage the services with good consistent support for the team on site. \n\u2022\tProvide robust and compliant policies and procedures.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.ace-advice.co.uk/our-projects"
      },
      {
        "datePublished": "2025-05-27T12:19:40+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "027701-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/027701-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-06-06T12:00:00+01:00",
    "id": "ocds-h6vhtk-0526eb",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI52"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-10-31T23:59:59Z",
          "maxExtentDate": "2030-10-31T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 12 month extensions, when both parties to agree in writing."
        },
        "secondStage": {
          "maximumCandidates": 4,
          "minimumCandidates": 3
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The school is seeking only companies with turnover greater than \u00a315.0 million per annum",
              "type": "economic"
            },
            {
              "description": "The process includes a shortlisting stage, which will enable the school to select potential suppliers using the responses and references provided.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 2500000,
          "amountGross": 3000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:\n\uf07e\tSelection Stage and Shortlisting\n\uf07e\tInvitation to Tender (ITT) and Shortlisting for Presentation\n\uf07e\tPresentation of Proposal to the Authority\n\uf07e\tReference Checking\nThe evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.\nOnly those companies that are selected and formally notified will be invited to submit a response during the ITT stage."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://bidiful-teamportal.app",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Cleaning Contract for Eastbury Community School",
    "value": {
      "amount": 2500000,
      "amountGross": 3000000,
      "currency": "GBP"
    }
  }
}