School Payroll and HR Administration Services

{
  "buyer": {
    "id": "GB-PPON-PJGX-9191-DYLV",
    "name": "Cumberland Council"
  },
  "date": "2025-05-27T14:38:11+01:00",
  "id": "027781-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052722",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Carlisle",
        "postalCode": "CA1 1RD",
        "region": "UKD12",
        "streetAddress": "Cumbria House, 107-117 Botchergate"
      },
      "contactPoint": {
        "email": "procurement.mailbox@cumbria.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJGX-9191-DYLV",
      "identifier": {
        "id": "PJGX-9191-DYLV",
        "scheme": "GB-PPON"
      },
      "name": "Cumberland Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-06-30T23:59:59+01:00"
    },
    "description": "Cumberland Council plans to establish a framework of up to 4 suppliers who can offer an effective, timely and cost-effective Payroll \u0026 HR Administration service to maintained non-chequebook schools within the footprint of Cumberland Council.\nCurrently there are 74 schools who plan to initially use this framework which are predominantly Primary Schools, and range in size of staffing numbers however the numbers may change subject to individual school needs. \nIt is envisaged that a maximum of 4 suppliers will be awarded onto the framework. \nFurther competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-27T14:38:11+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "027781-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/027781-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-11T12:00:00+01:00"
    },
    "id": "DN775783",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Personnel and payroll services",
            "id": "79631000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "startDate": "2025-08-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 642000.0,
          "amountGross": 770400.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "The documents are available via The Chest - https://www.the-chest.org.uk/\nFor support using the chest please contact Proactis, using the supplier support area.\nFor clarifications, please ensure all correspondence is via The Chest using the message area.\nSuppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN775783) in the box labelled \u0027contains\u0027 then click search. \nClick on the Blue link for the contract title to view the opportunity. \nTo express an interest you will need to login. If you are not already\nregistered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.\nCumberland Council is fully supportive of all aspects of diversity including ethnicity,race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. \nEconomic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority\u0027s supplier audits on all aspects of diversity.\nThe Contracting Authority expressly reserves the right:\n(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and\n(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.\nThe contracting authority reserve the right to use any electronic portal during the life of the agreement.\nThe value provided in this notice is only an estimate.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.",
        "maximumParticipants": 4,
        "method": "withReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-06-23T12:00:00+01:00"
    },
    "title": "School Payroll and HR Administration Services",
    "value": {
      "amount": 642000.0,
      "amountGross": 770400.0,
      "currency": "GBP"
    }
  }
}