Complex Package of Care

{
  "buyer": {
    "id": "GB-FTS-1335",
    "name": "West Lothian Council"
  },
  "date": "2025-05-27T16:58:03+01:00",
  "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public\nContracts (Scotland) Regulations 2015.\nThis exercise is being conducted under the restricted procedure. Stage One (PQQ) will be evaluated on a pass/fail basis. Only those bidders\nthat pass all requirements of stage one will proceed through to stage two.\nStage two will have specific award criteria which will be published alongside the ITT.\nPlease note, following stage one of the tender exercise those bidders that have been shortlisted for stage two will be required to complete and return a non-disclosure agreement due to sensitivities involved of the supported person.\nThe buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 29262. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease note: Community Benefits proposals will not form part of the award criteria and will not be evaluated but will be contractual\nobligations. More information can be found on the council\u2019s website.\n(SC Ref:799875)",
  "id": "027880-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000799875",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05275c",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "region": "UKM78",
        "streetAddress": "West Lothian Civic Centre, Howden South Road"
      },
      "contactPoint": {
        "email": "hayleigh.valentine@westlothian.gov.uk",
        "faxNumber": "+44 1506281325",
        "telephone": "+44 1506281814",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.westlothian.gov.uk/"
      },
      "id": "GB-FTS-1335",
      "identifier": {
        "legalName": "West Lothian Council"
      },
      "name": "West Lothian Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "streetAddress": "Howden South Road"
      },
      "id": "GB-FTS-37723",
      "identifier": {
        "legalName": "Livingston Sheriff Court"
      },
      "name": "Livingston Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "classification": {
      "description": "Other community, social and personal services",
      "id": "98000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The council are seeking tenders from providers to provide a 24/7 package of care for an individual with complex behaviours.",
    "hasRecurrence": false,
    "id": "CC14010",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM78"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 360
        },
        "description": "The council are seeking tenders from providers to provide a 24/7 package of care for an individual with complex behaviours.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "One year contract with the option to extend by upto a further 12 months in total."
        },
        "secondStage": {
          "maximumCandidates": 5,
          "minimumCandidates": 5
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 1000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Restricted procedure",
    "secondStage": {
      "invitationDate": "2025-06-27T00:00:00+01:00"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Where required, contracts that fall within the specific risk sectors as defined by Police Scotland, or, where there is a suspicion that risk may be present, WLC will provide Police Scotland information on the representatives of the bidder (SPD Part 2B) to allow Police Scotland to review and provide feedback on information provided.\nPlease note: when completing SPD section 1.11/12 (delete non-relevant section) Part 2B, this should be completed using personal information as follows: your full name including any middle names as it appears on your birth and/or marriage certificate; the day date and month you were born and the location of your birth; and your home address and postcode. The name entered must be consistent with any birth certificate, marriage certificate etc. Failure to provide the correct information may result in your bid being excluded from the tender process or an offer of contract being withdrawn should the information prove to be incomplete or incorrect at a later stage.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet\u2019s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.\nIn the event that the tenderer is not required to publish accounts and therefore does not have a Dun \u0026 Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.\nIt is recommended that candidates review their own Dun \u0026 Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun \u0026 Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun \u0026 Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer\u2019s financial status.\nIn the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.\nShould after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.\nWith reference to SPD Q4B; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.",
          "minimum": "Employer\u2019s Liability Insurance = 10m GBP\nPublic Liability Insurance = 5m GBP\nProfessional Indemnity Insurance = 2m GBP\nMedical Malpractice = 5m GBP",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "With reference to SPD Q4C, Bidders are required to provide two examples which demonstrate relevant experience of providing support where an assessment of risk has concluded that supported person present with behaviour that challenge to such an intensity, frequency, or duration as to threaten the quality of life and/or the physical safety of the individual or others. Thus leading to responses that are restrictive, aversive or result in exclusion and/or deny access to the use of ordinary community facilities. Include staff experience of providing Positive Behaviour Support (or equivalent) to individuals who display behaviour that challenges.",
          "type": "technical"
        },
        {
          "description": "With reference to Q4A; It is a requirement that bidders are to be registered with the Care Inspectorate at Level 3. Staff are also required to be registered with the SSSC.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-23T12:00:00+01:00"
    },
    "title": "Complex Package of Care",
    "value": {
      "amount": 1000000,
      "currency": "GBP"
    }
  }
}