Managing Agent Services for the Co-Operative Development Society Limited

{
  "buyer": {
    "id": "GB-PPON-PGGN-3967-WJPR",
    "name": "the Co-Operative Development Society Limited"
  },
  "date": "2025-05-29T13:31:00+01:00",
  "id": "028450-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0528cd",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "Se1 3GN",
        "region": "UKI44",
        "streetAddress": "Unit A Arc House"
      },
      "contactPoint": {
        "email": "procurement@effefftee.co.uk",
        "name": "Karen Weeks"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cds.coop/"
      },
      "id": "GB-PPON-PGGN-3967-WJPR",
      "identifier": {
        "id": "PGGN-3967-WJPR",
        "scheme": "GB-PPON"
      },
      "name": "the Co-Operative Development Society Limited ",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Orpington",
        "postalCode": "BR6 0JA",
        "region": "UKI61",
        "streetAddress": "Central Court"
      },
      "contactPoint": {
        "email": "procurement@effefftee.co.uk",
        "name": "Karen Weeks"
      },
      "id": "GB-PPON-PRTJ-3918-WNWT",
      "identifier": {
        "id": "PRTJ-3918-WNWT",
        "scheme": "GB-PPON"
      },
      "name": "Faithorn Farrell Timms",
      "roleDetails": "Procurement Consultant",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-29T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "CDS is a charitable community benefit society first established in 1975 to support the development of new housing co-ops. Our core purpose is to provide, support and promote co-op and community-led housing \u2013 so that more people can shape the things that matter to them \u2013 at home, in their neighbourhood or community. We truly value our cooperative roots and we are committed to supporting cooperation as an effective business model and as a set of valuable skills.\nAs part of our ongoing efforts to support the co-op and community-led housing sector we are looking to procure a managing agent for Frameworks designed to deliver flexible, technology-enabled repairs, maintenance, consultancy and major works services to us and other similar organisations.\nThe Services required by the framework agreement include, but are not restricted to:\n- Open Framework managing agent services (setting up the Open Framework)\n- Open Framework management software supply services (supplying a software solution that enables CAs to electronically call-off from the Open Framework)\n- Open Framework consultancy support services (providing administration and support services to CAs)\n- Other Managing Agent Services \nPrevious market engagement undertaken via Prior Information Notice reference ocds-h6vhtk-044cbf.  \nA preliminary market engagement notice was not issued as at the time of the Prior Information Notice being published, the Procurement Act 2023 had not yet come into force, thus publication of a preliminary market engagement notice was not required or possible.  \nPlease note, this procurement is for a standalone single supplier Framework. We are aware that there are technical issues with the Notice that means it may be published showing it is an Open Framework, as defined in the Procurement Act 2023. This is incorrect, and this Framework will be a standalone framework, not an Open Framework. ",
    "documents": [
      {
        "description": "Contents",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=601080"
      },
      {
        "description": "A - Information",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=601081"
      },
      {
        "description": "B - Response",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=601082"
      },
      {
        "description": "Please refer to the full procurement documents. ",
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "www.mytenders.co.uk"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-29T13:31:00+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "028450-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/028450-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-20T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-0528cd",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per procurement documents",
              "name": "Price",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "As per procurement documents. ",
              "name": "Technical Questions",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per procurement documents. ",
              "name": "Demonstration",
              "numbers": [
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                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
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        },
        "contractPeriod": {
          "endDate": "2033-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to full procurement documents. ",
              "type": "economic"
            },
            {
              "description": "Please refer to full procurement documents. ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 800000000,
          "amountGross": 960000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: \n1.\tRisk of legislative changes, regulatory changes or changes in law during the term of a Contract\n2.\tRisk of unforeseen changes to delivery/operational standards\n3.\tRisk of changes in technology, IT solutions or systems \n4.\tRisk of unforeseen increase in Contracting Authority budgets/increased volume of works/services  \n5.\tRisk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)\n6.\tRisk of unforeseen political impact\n7.\tRisk of unforeseen increase in property volume. ",
    "status": "active",
    "submissionMethodDetails": "Please refer to the full procurement documents, available via www.mytenders.co.uk ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "The Framework is available to be used by any contracting authority (as defined in the Procurement Act 2023), including but not limited to:\n- Any registered provider of housing. A list of the current registered providers of housing can be found at:\nhttps://www.gov.uk/government/publications/registered-providers-of-social-housing/list-of-registered-providers-14-april-2022-accessible-version\n- Any local authority",
        "description": "Single Supplier Framework - full details set out within procurement documents. ",
        "maximumParticipants": 1,
        "method": "withAndWithoutReopeningCompetition",
        "periodRationale": "The duration of the Framework will be 8 years. (Note that CDS considers that the nature of the services to be provided under the Framework means that a longer term than 4 years is required (per section 47(2) PA23). CDS\u2019s reasons for this are as follows: \n- The Framework services need to align with the establishment and operation of the Open Framework, which will last for 8 years.\n- A longer period is needed to develop a mature marketplace within the Open Framework.\n- The costs of establishing the Open Framework are such that no market operator would be likely to bid for the Framework opportunity unless they have a longer period in which to on-board multiple CAs.)",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-06-30T12:00:00+01:00"
    },
    "title": "Managing Agent Services for the Co-Operative Development Society Limited ",
    "value": {
      "amount": 800000000,
      "amountGross": 960000000,
      "currency": "GBP"
    }
  }
}