Building Services Call Off Contract

{
  "buyer": {
    "id": "GB-PPON-PTBZ-4379-JQQX",
    "name": "The National Archives"
  },
  "date": "2025-06-02T13:33:02+01:00",
  "id": "029149-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0511ec",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Richmond",
        "postalCode": "TW9 4DU",
        "region": "UKI75",
        "streetAddress": "Kew"
      },
      "contactPoint": {
        "email": "procurement@nationalarchives.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.nationalarchives.gov.uk"
      },
      "id": "GB-PPON-PTBZ-4379-JQQX",
      "identifier": {
        "id": "PTBZ-4379-JQQX",
        "scheme": "GB-PPON"
      },
      "name": "The National Archives",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Addition of document containing clarification questions and answers.",
        "id": "029149-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-07-17T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The objective of this procurement process is to source a specialist Building Services partner to support The National Archives\u0027 Estates \u0026 Facilities team in the delivery of a range of capital projects.\nOur aim is to work in partnership with a supplier who will provide additional resources as and when required to support our Estates Capital Projects team in key areas such as Mechanical, HVAC and Electrical Services. The supplier will produce detailed specifications for tender documents and will go on to support the design team with tender reviews and evaluations. Additional support will be required for design changes to building services and in undertaking regular condition surveys, providing associated reports and drawings.\nWe intend to award a contract for an initial period of 3 years, with two extension options of up to 12 months each. We anticipate that the demand for these services over the duration of the contract period (including any extension options) will not exceed a total expenditure of \u00a3500,000 excluding VAT/\u00a3600,000 including VAT, but The National Archives can make no commitment to any minimum level of expenditure during the contract period.\nFull details are specified in the Invitation to Tender document attached to this notice.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Invitation to Tender document.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1352",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1352"
      },
      {
        "description": "Clarification Questions and Answers",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1818",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1818"
      },
      {
        "datePublished": "2025-06-02T13:33:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "029149-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/029149-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-30T17:00:00+01:00"
    },
    "id": "ocds-h6vhtk-0511ec",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Architectural, construction, engineering and inspection services",
            "id": "71000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As described in the Invitation to Tender document attached to this notice.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As described in the Invitation to Tender document attached to this notice.",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As described in the Invitation to Tender document attached to this notice.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-07-31T23:59:59+01:00",
          "maxExtentDate": "2030-07-31T23:59:59+01:00",
          "startDate": "2025-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend by up to two periods of up to 12 months each, if mutually agreed between the buyer and the supplier."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 500000,
          "amountGross": 600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Bidders are required to submit one tender submission only.\nThose tender submissions will be evaluated applying the criteria specified in paras 8.1 to 8.4 of the Invitation to Tender document attached to this notice.\nOnce all of those submissions have been evaluated, the top-three-ranked bidders will be invited to present their proposals (in person or via MS Teams, depending on each supplier\u0027s preference) to The National Archives\u0027 evaluation panel.\nAfter those presentations have taken place, the top-three-ranked bidders\u0027 submissions will be re-scored applying the criteria specified in paras 8.1 to 8.4 of the Invitation to Tender document attached to this notice and a contract award decision will be made.\nThe timetable for this procurement process is specified in the Invitation to Tender document attached to this notice."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Tender submissions are to be submitted to procurement@nationalarchives.gov.uk - as specified in the Invitation to Tender document attached to this notice.\nThe National Archives website address is www.nationalarchives.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-13T17:00:00+01:00"
    },
    "title": "Building Services Call Off Contract",
    "value": {
      "amount": 500000,
      "amountGross": 600000,
      "currency": "GBP"
    }
  }
}