Vehicle Racking & Body Build Conversion Services

{
  "buyer": {
    "id": "GB-COH-02891435",
    "name": "UK POWER NETWORKS (TRANSPORT) LIMITED"
  },
  "date": "2025-06-05T10:07:15+01:00",
  "id": "030116-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052bdd",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PCYX-1299-YQJT",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE1 6NP",
        "region": "UKI44",
        "streetAddress": "Newington House, 237 Southwark Bridge Road"
      },
      "contactPoint": {
        "email": "indirects.procurement@ukpowernetworks.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-02891435",
      "identifier": {
        "id": "02891435",
        "scheme": "GB-COH"
      },
      "name": "UK POWER NETWORKS (TRANSPORT) LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Amendment to the \"Submission\", Special instruction, made",
        "id": "030116-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-10-01T23:59:59+01:00"
    },
    "description": "UK Power Networks\u0027 chosen vehicle manufacturers/designated dealerships will deliver vehicles to the successful service provider(s), at whose premises the vehicle will be stored whilst the racking installation services are undertaken. Vehicles will then be delivered to UK Power Networks by the service provider upon completion of the works/services in accordance with times agreed.\nThere tender will be split in to three Lots:\n\u2022\tLot 1 - LCV Vans- Racking Conversion\n\u2022\tLot 2 -LCV/HGV Body Builds Conversions\n\u2022\tLot 3 - LCV/HGV Plastic Body Build Conversions",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://ukpowernetworks.sharepoint.com/:f:/s/ProcurementDocumentManagement/EhRvZx_oZ8xAg_5_1ayWAyEBeItJJuMGI_Uz-sv0_DUH3w"
      },
      {
        "datePublished": "2025-06-05T10:07:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "030116-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/030116-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-17T23:59:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-07-08T16:00:00+01:00",
    "hasRecurrence": true,
    "id": "PE1-0012-2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Vehicle conversion and reconditioning services",
            "id": "50117000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Vehicle conversion and reconditioning services",
            "id": "50117000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Vehicle conversion and reconditioning services",
            "id": "50117000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Full Assessment details can be found in PE1-0012-2025- RFP Instructions Document.",
              "name": "Stage 2: substage 2.1- Technical Assessment of written submissions)",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full Assessment details can be found in PE1-0012-2025- RFP Instructions Document.",
              "name": "Stage 2: substage 2.2- Assessment of the Pricing Matrix",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-12-31T23:59:59Z",
          "maxExtentDate": "2031-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "description": "The successful service provider(s) shall provide racking and conversions for UK Power Networks\u0027 fleet (up to 36 tonnes), including all requisite goods, materials and equipment for installation. The racking must ensure safe and adequate storage for all tools.\nVehicle types for which conversions (non-exhaustive) may be required are listed below; however, this is not an exhaustive list:\n\u2022\tJointers - Transit\no\tL3 H3 FWD\n\u2022\tOverhead Line - Transit\no\tL4 H3 RWD\n\u2022\tFitter \u0027C\u0027 Spec - Transit\no\tL3 H3 RWD\n\u2022\tCivil Spec -Transit\no\tL3 H3 RWD\n\u2022\tUKPN VVC (2900 GVW)\no\t L1 H1 FWD\n\u2022\tUKPN VVD (2900 GVW)\no\t L1 H1 FWB\n\u2022\tDST Transit Custom (3200 GVW)\no\tL1 H1 FWD\nFor the purpose of this tender event, the tenderer is required to provide detailed pricing for three of these specifications, as set out in the Pricing Matrix at Appendix 4.\nLot 1 Projected Volumes - Overall Combined (indicative volumes are shared for information but with no commitment on the part of UK Power Networks)\n2026\t50\n2027\t50\n2028\t150\n2029\t150\n2030\t150",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Company may extend this Agreement for any period of time, on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance of the Expiry Date (or any extension of it)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per detailed in PE1-0012-2025- RFP Instructions To Tenderer document.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 1- LCV Vans- Racking Conversions: Please refer to Annex 1 for specification.",
        "value": {
          "amount": 9950000,
          "amountGross": 11940000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Full Assessment details can be found in PE1-0012-2025- RFP Instructions Document.",
              "name": "Stage 2: substage 2.1- Technical Assessment of written submissions)",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full Assessment details can be found in PE1-0012-2025- RFP Instructions Document.",
              "name": "Stage 2: substage 2.2- Assessment of the Pricing Matrix",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-12-31T23:59:59Z",
          "maxExtentDate": "2031-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "description": "The successful service provider(s) shall carry out commercial vehicle conversions, taking basic chassis and building custom bodies as required. The service provider(s) shall also supply and fit safety systems to adhere to \"working at height\" regulations.\nBody builds/conversions apply to the following (non-exhaustive) list of vehicle types, however, for the purpose of this tender event, the tenderer is only required to provide detailed pricing for the three specifications set out in the Pricing Matrix - Appendix 4:\n\u2022\tMAN (4x4)18 tonne, single rear axle with rear mounted crane\n\u2022\tUNIMOG U530 16.5 tonne 4500 wheel- base with rear mounted crane\n\u2022\tTransit Tipper 3.5 tonne H1 L3 single cab rear wheel drive with drop side body tipper\n\u2022\tMAN 10 tonne box body with internal conversion (including cupboards and racking)\n\u2022\tMercedes-Benz actros 26 tonne curtain sider,\n\u2022\tIVECO 7 tonne curtain sider with tail lift\nLot 2 Projected Volumes- Overall Combined (indicative volumes are shared for information but with no commitment on the part of UK Power Networks)\n2026\t0\n2027\t0\n2028\t10\n2029\t10\n2030\t10",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The Company may extend this Agreement for any period of time, on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance of the Expiry Date (or any extension of it)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per detailed in PE1-0012-2025- RFP Instructions To Tenderer document.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 2- LCV / HGV Body Builds Conversions: Please refer to Annexes 2, 3 and 4.",
        "value": {
          "amount": 1563000,
          "amountGross": 1875600,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Full Assessment details can be found in PE1-0012-2025- RFP Instructions Document.",
              "name": "Stage 2: substage 2.1- Technical Assessment of written submissions)",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full Assessment details can be found in PE1-0012-2025- RFP Instructions Document.",
              "name": "Stage 2: substage 2.2- Assessment of the Pricing Matrix",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-12-31T23:59:59Z",
          "maxExtentDate": "2031-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "description": "The successful service provider(s) shall carry out commercial vehicle conversions, taking basic types. Chassis and building custom bodies as required.\nPlastic Body conversions apply to the following (non-exhaustive) list of the vehicle, for the purpose of this tender event, the tenderer is only required to provide detailed pricing for the 1 specification set out in the Pricing Matrix - Appendix 4:\n\u2022\tISUZU 3.5 tonne pick-up truck (plastic body fabrication for installation on to pick-up truck, including cupboards and racking)\n\u2022\tFord 3.5 tonne pick-up truck (plastic body fabrication for installation on to pick-up truck, including cupboards and racking)\nLot 3 Projected Volumes- Overall Combined (indicative volumes are shared for information but with no commitment on the part of UK Power Networks)\n2026\t10\n2027\t10\n2028\t10\n2029\t10\n2030\t10",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "The Company may extend this Agreement for any period of time, on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance of the Expiry Date (or any extension of it)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per detailed in PE1-0012-2025- RFP Instructions To Tenderer document.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 3 - LCV / HGV Plastic Body Build Conversions: Please refer to Annex 5",
        "value": {
          "amount": 1510000,
          "amountGross": 1812000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The document for this tender notice, including the Instructions to Tenderers,  can be accessed via the following link:\nhttps://ukpowernetworks.sharepoint.com/:f:/s/ProcurementDocumentManagement/EhRvZx_oZ8xAg_5_1ayWAyEBeItJJuMGI_Uz-sv0_DUH3w\nHigh Level Information:\nThe event will comprise of 2 stages as detailed below:\nStage 1- Assessment of Condition of Participation: There are 32 question with evaluation method of \"Pass/Fail\". Tenderers are required to provide their responses to these questions set out in Appendix 2.\nFollowing the assessment of Stage 1, the shortlisted tenderers will be invited to take part in the RFP Event which will be conducted in UK Power Networks\u0027 Procurement Sourcing Platform.\nStage 2-  Balanced Score Card Assessment. This stage is split in to two sub-stages:\nsubstage 2.1 \t-Technical Assessment of written submissions - there are 23 technical question for tenderers to respond to. The questions will be scored  based on scale of 0-10 (as further detailed in the ITT document). The criteria weighting for this sub-stage is 60%\nStage 2- sub-stage 2.2- Commercial Assessment\tAssessment of Pricing Matrix, including BAFO submission- tenderers are required to complete Appendix 4 an submit as part of their RFP response. All prices will be evaluated  with the overall lowest priced bid receiving the maximum score, and the remaining bids will be recorded as a descending percentage based  on at he delta to the lowest score.  This sub-stage also includes negotiation and submission of best and Final Offer (BAFO). The commercial scorings will be updated based on BAFO submission. The weighting for this sub stage is 40%.\nDraft Agreement and Final Contract- UK Power Networks has provided a Draft Agreement as part of the RfP pack. UK Power Networks does not envisage any changes to the Draft Agreement.\nAll tenderers MUST confirm their acceptance of this Draft Agreement as part of their tender submission and provide a price which reflects the unamended Draft Agreement. This will be considered by UK Power Networks as the tenderer\u0027s Main Submission.\nIf a tenderer cannot confirm acceptance of the unamended Draft  Agreement because it believes that amendments to the Draft Agreement would contribute to an improvement in any of the following areas:\n\u2022\tsafety;\n\u2022\tavailability of resources;\n\u2022\tflexibility or reliability of the service;\n\u2022\tcost efficiency; or\n\u2022\timproved methods of working,\nthen a tenderer may propose suitable amendments by providing a marked-up copy of the Draft Agreement in Microsoft Word along with a price which reflects these amended terms. This will be named the \"Alternative Submission\".\nAll proposed amendments in an Alternative Submission must clearly be shown in \u0027tracked changes\u0027 with a related explanation made as a \u0027comment\u0027 and is to be submitted as part of the Stage 2 response to this RfP via Procurement Sourcing Platform.\nUK Power Networks will decide, at its sole discretion, whether any proposed amendment to the Draft Agreement will be accepted.\nWhere UK Power Networks accepts amendments to the Draft Agreement (which it is not obliged to do) it shall re-issue a single form of final Agreement to all tenderers taking into account those proposed amendments from tenderers which have been accepted by UK Power Networks.\nTenderers must accept this re-issued final Agreement to be awarded a contract.\nTenderers must confirm their pricing based on this re-issued final agreement."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-06-03T23:59:59+01:00"
        }
      ]
    },
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "AMENDMENT AS OF 05 JUNE 2025:\nAs part of the stage 1 - Condition of Participation, the tenderers are required to complete Appendix 2- PSQ- Condition of Participation in detail and submit to the following email address:\nindirects.procurement@ukpowernetworks.co.uk\nTenderers also shall note that the invitation to RFP and the registration to UKPN\u0027s Procurement portal will be done following teh Stage 1 down selection process.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "London Power Networks plc\nEastern Power Networks plc\nSouth Eastern Power Networks plc\nUK Power Networks (Distribution System Operator) Limited\nUK Power Networks (Operations) Limited\nUK Power Networks Services (Contracting) Limited\nUK Power Networks Services (Commercial) Limited",
        "description": "UK Power Networks is seeking to award a framework contract to one or more supplier for each Lot as per the requirements and details included within this Request for Proposal (RfP) package.\n\u2022\tLot 1 - LCV Vans- Racking Conversion: UK Power Networks may choose to award contracts to both a primary and secondary provider (based on the scoring of the criteria in this RfP). Orders will first be placed with the primary provider; orders will be placed with the secondary provider only if the primary supplier is not able to deliver the requirement (for reasons of lead time, availability etc).\n\u2022\tLot 2 -LCV/HGV Body Builds Conversions: UK Power Networks may choose to award Lot 2 -LCV/HGV Body Builds/Conversions: UK Power Networks may choose to award contracts to more than one supplier for different vehicle types within this Lot.  The Lot is split into three, with separate providers for each DNO network area, EPN, SPN and LPN.  Within each of these areas, contracts will be awarded to a primary and a secondary provider for each vehicle type, based on the scoring of the criteria in this RfP.  Orders will be placed first with the primary provider; if the primary provider is not able to carry out these services within the time frame/lead time required in the order, the orders will then be placed with the secondary provider for that region. If the secondary provider is also not able to carry out these services within the required time frame/lead time, then UKPN will approach primary providers in the other DNO network regions and the order will be placed based on a combination of suitable lead time and price.\n\u2022\tLot 3 - LCV/HGV Plastic Body Build Conversions: UK Power Networks may choose to award contracts to both a primary and secondary provider (based on the scoring of the criteria in this RfP). Orders will be placed first with the primary provider; orders will be placed with the secondary provider only if the primary supplier is not able to deliver the requirement (for reasons of lead time, availability etc).",
        "method": "withReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "title": "Vehicle Racking \u0026 Body Build Conversion Services",
    "value": {
      "amount": 13023000,
      "amountGross": 15627699,
      "currency": "GBP"
    }
  }
}