Supply And Delivery of Pre-Prepared Meals to the Education Authority

{
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "the Education Authority"
  },
  "date": "2025-06-05T15:30:28+01:00",
  "id": "030327-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04e889",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "BELFAST",
        "postalCode": "BT12NQ",
        "region": "UKN06",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "catering.procure@eani.org.uk",
        "name": "catering.procure@eani.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-22T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Full details can be found in the CfT documents section on eTenderN - Ihttps://etendersni.gov.uk/epps"
    },
    "description": "The Education Authority invites tenders for the Supply and Delivery of Pre-Prepared Meals. The initial period will be for 60 months from the Start Date (anticipated to be August 2025) with options to extend for any additional period(s) of up to and including 24 months.\nThis Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or nonparticipating institutions may already have in place.\nDepartment of Education - Schools Plus https://www.educationni.gov.uk/services/schools-plus\nPrimary and Post Primary schools under the control of the EA, Catholic Maintained Schools\nIndependent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), schoolmeals kitchens on-site at all of these schools, and Controlled Youth Centres.\nFurther Education Colleges in NI : https://www.nidirect.gov.uk/contacts/further-education-fe-colleges\nNICIE - https://nicie.org/\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI https://www.isc.co.uk/schools/northern-ireland/\nEA Teachers\u0027 and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nArmagh Observatory and Planetarium\nMiddletown Centre for Autism\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included within the EA\u0027s Pre-School Education Programme (PSEP)",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-05T15:30:28+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "030327-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/030327-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-26T15:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "CAT-25-002",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Prepared meals",
            "id": "15894200",
            "scheme": "CPV"
          },
          {
            "description": "School meals",
            "id": "15894210",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Geographical lots were considered. However due to the anticipated volumes and number of locations expected to use the resulting contract over the duration of the term EA did not feel it proportionate to divide into lots.  "
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.g ov.uk/epps",
              "name": "Proposed Methodology ",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.g ov.uk/epps",
              "name": "Quality of Samples \u2013 Product Characteristics",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.g ov.uk/epps",
              "name": "Total Contract Price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "maxExtentDate": "2032-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Additional items may be added to the Contract throughout the Term with the agreement of both the Buyer and the Supplier. This may include any individual or bulk pre-prepared meals options that may be required throughout the duration of the Contract. Any items added to the Contract during the Term must be in line with the Pricing submitted with similar items at tender."
        },
        "renewal": {
          "description": "2 options to extend for a further period of 12 months each."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "None",
              "type": "economic"
            },
            {
              "description": "CoP 1 - Technical ability to perform the contract \u2013 Previous Experience",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 335000,
          "amountGross": 402000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-01-31T23:59:59+00:00"
        }
      ]
    },
    "riskDetails": "The Buyer cannot guarantee any particular level of business (volumes/values) within the Contract.",
    "status": "active",
    "submissionMethodDetails": "Tenders or requests to participate must be submitted electronically via https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-03T15:00:00+01:00"
    },
    "title": "Supply And Delivery of Pre-Prepared Meals to the Education Authority",
    "value": {
      "amount": 335000,
      "amountGross": 402000,
      "currency": "GBP"
    }
  }
}