Extension of Contract - Fire Alarm Installation and Maintenance Services (2025-2026)

{
  "awards": [
    {
      "id": "031484-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02476883",
          "name": "TP Fire Limited"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-150995",
    "name": "Dacorum Borough Council"
  },
  "contracts": [
    {
      "awardID": "031484-2025-1",
      "dateSigned": "2025-06-11T00:00:00+01:00",
      "id": "031484-2025-1",
      "status": "active",
      "value": {
        "amount": 200000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-06-11T11:51:36+01:00",
  "description": "This VEAT notice sets out Dacorum\u0027s intention to extend the contract with TP Fire Limited by 12 months to ensure uninterrupted delivery of fire safety compliance services. The Council considers the modification does not substantially alter the original contract in accordance with Regulation 72(8) of the Public Contracts Regulations 2015.\n- The scope, value, and nature of services remain unchanged.\n- No new contractors are introduced.\n- The extension is necessary to allow time for a compliant reprocurement process including market testing, strategy development, and mobilisation.\n- The extension mitigates risk of service disruption and maintains resident safety.\nApproval was granted by the Portfolio Holder for Housing and Property Services following internal consultation with Legal, Procurement, and the Commercial Board.",
  "id": "031484-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054694",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Hemel Hempstead",
        "postalCode": "HP11DN",
        "region": "UKH23",
        "streetAddress": "The Forum, Marlowes"
      },
      "contactPoint": {
        "email": "sean.lally-randall@dacorum.gov.uk",
        "name": "Sean Lally-Randall"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.dacorum.gov.uk"
      },
      "id": "GB-FTS-150995",
      "identifier": {
        "legalName": "Dacorum Borough Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "name": "Dacorum Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "East Harling",
        "region": "UKH17"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-COH-02476883",
      "identifier": {
        "id": "02476883",
        "legalName": "TP Fire Limited",
        "scheme": "GB-COH"
      },
      "name": "TP Fire Limited",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London"
      },
      "id": "GB-FTS-136",
      "identifier": {
        "legalName": "High Court of England and Wales"
      },
      "name": "High Court of England and Wales",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Repair and maintenance services of firefighting equipment",
      "id": "50413200",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Dacorum Borough Council intends to extend its existing contract with TP Fire Limited for Fire Alarm Installation and Maintenance Services. The original contract commenced on 1 July 2015 for five years, with performance-based extensions up to ten years. The current term ends on 30 June 2025.\nThis notice confirms the Council\u0027s intention to extend the contract by 12 months, from 1 July 2025 to 30 June 2026, to ensure continuity of service while a full competitive re-procurement is undertaken for a long-term successor arrangement.",
    "id": "ocds-h6vhtk-054694",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fire-alarm systems",
            "id": "31625200",
            "scheme": "CPV"
          },
          {
            "description": "Firefighting materials",
            "id": "35111200",
            "scheme": "CPV"
          },
          {
            "description": "Fire-alarm system installation work",
            "id": "45312100",
            "scheme": "CPV"
          },
          {
            "description": "Fire-prevention installation works",
            "id": "45343000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of firefighting equipment",
            "id": "50413200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKH2"
          }
        ],
        "deliveryLocation": {
          "description": "Borough of Dacorum"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "The scope of the contract includes the installation and ongoing maintenance of fire alarm systems across the Council\u0027s housing and corporate estate. The extension ensures continued statutory compliance, resident safety, and service continuity. This bridging period supports procurement planning, market testing, and mobilisation of a new contract scheduled to commence on 1 July 2026.",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "Dacorum Borough Council intends to extend its existing contract for Fire Alarm Installation and Maintenance Services with TP Fire Limited by 12 months, from 1 July 2025 to 30 June 2026.\nThe Council considers this modification is lawful under Regulation 72(8) of the Public Contracts Regulations 2015, as it does not constitute a substantial change to the original contract:\nReg. 72(8)(a): The extension does not render the contract materially different in character; it is a time-only extension.\nReg. 72(8)(b): The modification does not introduce conditions that would have changed the outcome of the original procurement.\nReg. 72(8)(c): The economic balance of the contract remains unchanged.\nReg. 72(8)(d): The extension does not extend the scope considerably in the context of the 10-year contract lifecycle.\nReg. 72(8)(e): There is no change of contractor.\nThe extension allows Dacorum to conduct a structured and compliant re-procurement while ensuring uninterrupted statutory fire safety compliance.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive",
        "id": "D_REPETITION_EXISTING",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Extension of Contract - Fire Alarm Installation and Maintenance Services (2025-2026)"
  }
}