Supply, Installation & On-Going Support and Maintenance of an Education Management Information System (EMIS)

{
  "buyer": {
    "id": "GB-PPON-PWHP-2369-JPYL",
    "name": "Caerphilly County Borough Council"
  },
  "date": "2025-06-11T12:39:18+01:00",
  "id": "031512-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0546a2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "region": "UKL16",
        "streetAddress": "Penallta House, Tredomen Park"
      },
      "contactPoint": {
        "email": "sellwhl@caerphilly.gov.uk",
        "name": "Helen Sellwood",
        "telephone": "+441443863282"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.caerphilly.gov.uk"
      },
      "id": "GB-PPON-PWHP-2369-JPYL",
      "identifier": {
        "id": "PWHP-2369-JPYL",
        "scheme": "GB-PPON"
      },
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "A prior information notice has been issued under the old PCR 2015 regulations and a supplier engagement event is being held Wednesday 18 June 2025 via Teams when the tender is live."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-15T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Caerphilly County Borough Council (the Council) has the requirement for the supply, installation and On-Going Support and Maintenance of an Education Management Information System (EMIS) for an Option A - on premises or Option B- Cloud Hosted Solution.  Bidders are requested to submit a tender for their recommended solution. \nFull details can be found in the tender pack (ITT)",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-11T12:39:18+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "031512-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/031512-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-11T00:00:00+01:00"
    },
    "id": "CCBC/PS2678/25/HS",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Educational software development services",
            "id": "72212190",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL16"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Total cost for the initial five (5) years including implementation and annual support and maintenance including licences. ",
              "name": "Quality - Cost",
              "type": "cost"
            },
            {
              "description": "Quality 60% - consisting of Tender response 20% and System Demonstration 40%. \nSystem Demonstration includes - Technical workshop - 10%, System Administration - 10% and Scenarios - 20% Full details are in the tender document (ITT)",
              "name": "Quality - ",
              "type": "quality"
            }
          ],
          "weightingDescription": "Quality 60%\nCost 40%\nFull details are in the tender documents"
        },
        "contractPeriod": {
          "endDate": "2031-02-28T23:59:59+00:00",
          "maxExtentDate": "2036-02-29T23:59:59+00:00",
          "startDate": "2026-03-02T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "After the initial five (5) year contract the contract can be extended on an annual basis up to a further period of five (5) years."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 1500000,
          "amountGross": 1800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login#",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-18T12:00:00+01:00"
    },
    "title": "Supply, Installation \u0026 On-Going Support and Maintenance of an Education Management Information System (EMIS)",
    "value": {
      "amount": 1500000,
      "amountGross": 1800000,
      "currency": "GBP"
    }
  }
}