Windlesham Parish Council Festive Lights & Trees

{
  "buyer": {
    "id": "GB-PPON-PGNC-7211-GXTH",
    "name": "Windlesham Parish Council"
  },
  "date": "2025-06-11T14:26:35+01:00",
  "id": "031554-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0546bf",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Lightwater",
        "postalCode": "GU18 5RG",
        "region": "UKJ25",
        "streetAddress": "The Avenue"
      },
      "contactPoint": {
        "email": "clerk@windleshampc.gov.uk",
        "name": "Joanna Whitfield",
        "telephone": "+441276471675"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.windleshampc.gov.uk"
      },
      "id": "GB-PPON-PGNC-7211-GXTH",
      "identifier": {
        "id": "PGNC-7211-GXTH",
        "scheme": "GB-PPON"
      },
      "name": "Windlesham Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Windlesham Parish Council is seeking contractors to provide Christmas trees and lighting for three distinct locations: Bagshot, Lightwater and Windlesham. To accommodate local preferences and logistical considerations, the tender specification is documented by village. Suppliers should be aware that this will be evaluated and awarded as a single tender for supply and installation across all three villages. Contracts will not be awarded separately.\nThe selected contractor must be able to supply, install, and remove all rented lights, as well as supply and install Christmas trees and tree lights. In the event of an emergency, the contractor must be able to attend the site within two hours. For all other call-outs, attendance is required within 24 hours.\nFor further details, please refer to Appendix 1, which provides detailed information on requirements, and Appendix 2, Standard Selection Questionnaire, which must be completed and submitted alongside your tender application. Please note that you must answer all questions in parts, 1, 2, and 3.\nTo be considered, interested contractors must demonstrate a proven track record, supported by evidence of previous or current similar projects. Applicants must also provide at least one relevant reference and a copy of valid insurance, including public liability insurance of \u00a310 million, a risk assessment, and a HERS certificate with their application.\nContractors who meet these requirements are invited to complete the attached tender spreadsheet and submit an estimated cost breakdown for 3 consecutive years. Contractors should be aware that the tender will not be broken down into lots and will be awarded as a single contract. The Council reserves the right not to award the contract or to award the contract for either 1, 2, or 3 years.\nWe kindly ask that all tender submissions be provided in hard copy, addressed to the Clerk at the Windlesham Parish Council office.  Please ensure submissions are sealed and clearly marked as the invitation to the tender.",
    "documents": [
      {
        "description": "Technical Specifications",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-1973",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1973"
      },
      {
        "description": "Bidding documents",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1974",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1974"
      },
      {
        "description": "Tender Notice",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1976",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1976"
      },
      {
        "datePublished": "2025-06-11T14:26:35+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "031554-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/031554-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-27T14:00:00+01:00"
    },
    "id": "Christmas 2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Street-lighting equipment",
            "id": "34928500",
            "scheme": "CPV"
          },
          {
            "description": "Christmas tree",
            "id": "39298910",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of electrical equipment",
            "id": "51110000",
            "scheme": "CPV"
          },
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Competitive pricing with a clear cost breakdown. Offers the best value while ensuring quality service and materials.",
              "name": "Value for Money",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "Proven ability to deliver similar Christmas tree and lighting projects. Strong references and case studies to support past performance.",
              "name": "Experience and Track Record",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Specification and durability of Christmas trees and lighting, compliance with safety standards (e.g., HERS certification), and overall service reliability.",
              "name": "Quality of Products and Services",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-01-31T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 60000,
          "amountGross": 72000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "SUBMISSION INFORMATION:\nTenders are to be submitted in writing in a sealed, marked envelope addressed to the Proper Officer.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-07-04T14:00:00+01:00"
    },
    "title": "Windlesham Parish Council Festive Lights \u0026 Trees",
    "value": {
      "amount": 60000,
      "amountGross": 72000,
      "currency": "GBP"
    }
  }
}