← Back to opportunities

Library Management System

CARDIFF UNIVERSITY

Buyer Contact Info

Buyer Name: CARDIFF UNIVERSITY

Buyer Address: Park Place, Cardiff, UKL22, CF10 3AT, United Kingdom

Contact Email: procurement@cardiff.ac.uk

Buyer Name: PRIFYSGOL ABERYSTWYTH UNIVERSITY

Buyer Address: Visualisation Centre, Penglais, UKL14, SY23 3BF, United Kingdom

Contact Email: bylstaff@aber.ac.uk

Show 8 more buyers

Buyer Name: BANGOR UNIVERSITY

Buyer Address: College Road, Bangor, UKL12, LL57 2TH, United Kingdom

Contact Email: preaward@bangor.ac.uk

Buyer Name: CARDIFF METROPOLITAN UNIVERSITY

Buyer Address: Western Avenue, Cardiff, UKL22, CF5 2YB, United Kingdom

Contact Email: purchasing@cardiffmet.ac.uk

Buyer Name: Wrexham University

Buyer Address: Mold Road, Wrexham, UKL23, LL11 2AW, United Kingdom

Contact Email: emma.taylor@wrexham.ac.uk

Buyer Name: SWANSEA UNIVERSITY

Buyer Address: Singleton Park, Swansea, UKL18, SA2 8PP, United Kingdom

Contact Email: procurement@swansea.ac.uk

Buyer Name: UNIVERSITY OF WALES:TRINITY SAINT DAVID

Buyer Address: College Road, CARMARTHEN, UKL14, SA31 3EP, United Kingdom

Contact Email: procurement@uwtsd.ac.uk

Buyer Name: UNIVERSITY OF SOUTH WALES - Including RWCMD

Buyer Address: TREFOREST, PONTYPRIDD, UKL15, CF37 1DL, United Kingdom

Contact Email: procurement@southwales.ac.uk

Buyer Name: OPEN UNIVERSITY(THE)

Buyer Address: Walton Hall, Milton Keynes, UKJ12, MK7 6AA, United Kingdom

Contact Email: bdu-tenders@open.ac.uk

Buyer Name: NATIONAL LIBRARY OF WALES

Buyer Address: PENGLAIS, ABERYSTWYTH, UKL14, SY23 3BU, United Kingdom

Contact Email: caffael@llgc.org.uk

Status
complete
Procedure
direct
Value
18324434.0 GBP
Published
11 Jun 2025, 15:23
Deadline
n/a
Contract Start
16 Dec 2026, 00:00
Contract End
15 Dec 2033, 23:59
Category
n/a
CPV
48160000 - Library software package
Region
n/a
Awarded To
Ex Libris (UK) Ltd
Official Source
Open Find a Tender

Description

The Wales Higher Education Libraries Forum (WHELF) represents all higher education institutions in Wales. These institutions, together with the National Library of Wales and the NHS Libraries in Wales, have procured a cloud-hosted next generation library management system.

Linked Documents

No linked documents found for this notice.

Opportunity Context

Lots

Lot 1 Status: complete

Documents

Document Description: Not published

Awards

Award Title: LMS

Raw Notice JSON

Expand raw payload
{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2033-12-15T23:59:59Z",
        "maxExtentDate": "2039-12-15T23:59:59Z",
        "startDate": "2026-12-16T00:00:00Z"
      },
      "documents": [
        {
          "datePublished": "2025-06-11T16:23:59+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "031651-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/031651-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Library software package",
              "id": "48160000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKL"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-06-30T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "Two x 3 Year Extensions"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-3438440",
          "name": "Ex Libris (UK) Ltd"
        }
      ],
      "title": "LMS",
      "value": {
        "amountGross": 18324434,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-COH-RC000089",
    "name": "CARDIFF UNIVERSITY"
  },
  "date": "2025-06-11T16:23:59+01:00",
  "id": "031651-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054700",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PHVT-4343-HWYR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF10 3AT",
        "region": "UKL22",
        "streetAddress": "Park Place"
      },
      "contactPoint": {
        "email": "procurement@cardiff.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-COH-RC000089",
      "identifier": {
        "id": "RC000089",
        "scheme": "GB-COH"
      },
      "name": "CARDIFF UNIVERSITY",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PDMD-5638-NXMT",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Penglais",
        "postalCode": "SY23 3BF",
        "region": "UKL14",
        "streetAddress": "Visualisation Centre"
      },
      "contactPoint": {
        "email": "bylstaff@aber.ac.uk"
      },
      "id": "GB-CHC-1145141",
      "identifier": {
        "id": "1145141",
        "scheme": "GB-CHC"
      },
      "name": "PRIFYSGOL ABERYSTWYTH UNIVERSITY",
      "roleDetails": "WHELF Member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PHCG-5488-VCYR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bangor",
        "postalCode": "LL57 2TH",
        "region": "UKL12",
        "streetAddress": "College Road"
      },
      "contactPoint": {
        "email": "preaward@bangor.ac.uk"
      },
      "details": {
        "url": "https://my.bangor.ac.uk/"
      },
      "id": "GB-COH-RC000036",
      "identifier": {
        "id": "RC000036",
        "scheme": "GB-COH"
      },
      "name": "BANGOR UNIVERSITY",
      "roleDetails": "WHELF Member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PPNB-5569-JLHH",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF5 2YB",
        "region": "UKL22",
        "streetAddress": "Western Avenue"
      },
      "contactPoint": {
        "email": "purchasing@cardiffmet.ac.uk"
      },
      "id": "GB-CHC-1140762",
      "identifier": {
        "id": "1140762",
        "scheme": "GB-CHC"
      },
      "name": "CARDIFF METROPOLITAN UNIVERSITY",
      "roleDetails": "WHELF Member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PLBJ-3339-VBBG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wrexham",
        "postalCode": "LL11 2AW",
        "region": "UKL23",
        "streetAddress": "Mold Road"
      },
      "contactPoint": {
        "email": "emma.taylor@wrexham.ac.uk"
      },
      "id": "GB-UKPRN-10007833",
      "identifier": {
        "id": "10007833",
        "scheme": "GB-UKPRN"
      },
      "name": "Wrexham University",
      "roleDetails": "WHELF Member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PTNV-7472-GRTW",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swansea",
        "postalCode": "SA2 8PP",
        "region": "UKL18",
        "streetAddress": "Singleton Park"
      },
      "contactPoint": {
        "email": "procurement@swansea.ac.uk"
      },
      "id": "GB-COH-RC000639",
      "identifier": {
        "id": "RC000639",
        "scheme": "GB-COH"
      },
      "name": "SWANSEA UNIVERSITY",
      "roleDetails": "WHELF Member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PCRP-2139-LPXM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "CARMARTHEN",
        "postalCode": "SA31 3EP",
        "region": "UKL14",
        "streetAddress": "College Road"
      },
      "contactPoint": {
        "email": "procurement@uwtsd.ac.uk"
      },
      "id": "GB-CHC-1149535",
      "identifier": {
        "id": "1149535",
        "scheme": "GB-CHC"
      },
      "name": "UNIVERSITY OF WALES:TRINITY SAINT DAVID",
      "roleDetails": "WHELF Member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PCWX-4677-HTMN",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "PONTYPRIDD",
        "postalCode": "CF37 1DL",
        "region": "UKL15",
        "streetAddress": "TREFOREST"
      },
      "contactPoint": {
        "email": "procurement@southwales.ac.uk"
      },
      "id": "GB-CHC-1140312",
      "identifier": {
        "id": "1140312",
        "scheme": "GB-CHC"
      },
      "name": "UNIVERSITY OF SOUTH WALES - Including RWCMD",
      "roleDetails": "WHELF member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PQMB-1743-RHWV",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Milton Keynes",
        "postalCode": "MK7 6AA",
        "region": "UKJ12",
        "streetAddress": "Walton Hall"
      },
      "contactPoint": {
        "email": "bdu-tenders@open.ac.uk"
      },
      "details": {
        "url": "http://www.open.ac.uk/"
      },
      "id": "GB-COH-RC000391",
      "identifier": {
        "id": "RC000391",
        "scheme": "GB-COH"
      },
      "name": "OPEN UNIVERSITY(THE)",
      "roleDetails": "WHELF Member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PWWP-5539-JCXV",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "ABERYSTWYTH",
        "postalCode": "SY23 3BU",
        "region": "UKL14",
        "streetAddress": "PENGLAIS"
      },
      "contactPoint": {
        "email": "caffael@llgc.org.uk"
      },
      "id": "GB-CHC-525775",
      "identifier": {
        "id": "525775",
        "scheme": "GB-CHC"
      },
      "name": "NATIONAL LIBRARY OF WALES",
      "roleDetails": "WHELF Member",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PTWH-6684-NPZY",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC3A 8BF",
        "region": "UKI31",
        "streetAddress": "70 St Mary Axe"
      },
      "contactPoint": {
        "email": "SoftwareProposals-Global@clarivate.com"
      },
      "details": {
        "scale": "large",
        "url": "http://www.exlibrisgroup.com",
        "vcse": false
      },
      "id": "GB-COH-3438440",
      "identifier": {
        "id": "3438440",
        "scheme": "GB-COH"
      },
      "name": "Ex Libris (UK) Ltd",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The Wales Higher Education Libraries Forum (WHELF) represents all higher education institutions in Wales.  These institutions, together with the National Library of Wales and the NHS Libraries in Wales, have procured a cloud-hosted next generation library management system.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "CU.1484",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "A change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatFurtherFollowingCompetitiveProcedure"
      }
    ],
    "status": "complete",
    "title": "Library Management System"
  }
}