Website Hosting and Development

{
  "buyer": {
    "id": "GB-UKPRN-10007459",
    "name": "Weston College"
  },
  "date": "2025-06-12T11:52:32+01:00",
  "id": "031841-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054771",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PDXW-8796-BVPP",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Weston-super-Mare",
        "postalCode": "BS23 2AL",
        "region": "UKK12",
        "streetAddress": "Knightstone Road"
      },
      "contactPoint": {
        "email": "WCGTender@weston.ac.uk",
        "telephone": "01934 411 411"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-UKPRN-10007459",
      "identifier": {
        "id": "10007459",
        "scheme": "GB-UKPRN"
      },
      "name": "Weston College",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Weston College is a leading further and higher education institution based in Weston-super-Mare, North Somerset, UK. With a strong reputation for excellence in education, training, and student support, the College serves a diverse community of over 30,000 learners annually across multiple campuses.\nRenowned for its innovation, inclusivity, and high standards, Weston College delivers a broad curriculum ranging from GCSEs and A-Levels to vocational training, apprenticeships, and degree-level programs in partnership with top universities.\nThe contract will commence on 05/01/2026 for a term of 3 years + 1 year.\nThe contract is fixed price with the Contractor invoicing Weston College Group for one-twelfth of the annual cost on a monthly basis. \n2.\tOperational Requirement:\nKey Business Objectives\nThe aim of which must be to meet the objectives defined below:\n1.\tTo deliver a seamless customer experience from initial discovery to application/enrolment/payment (as applicable)\n2.\tTo provide a seamless user experience with a focus on mobile and accessibility\n3.\tAct as the single source of truth for course information, managing an API to load and edit course pages on the website\n4.\tAbility to showcase latest news and events\n5.\tProvide insight into audience behavior\nPlease ensure that, within your proposal, you have costed and allowed for adequate contract supervision and management.\nAssumptions\nSeveral assumptions have been made in respect of the project brief and requirements:\n\u2022\tIt is assumed that the Suppliers will meet all the requirements outlined in this document\n\u2022\tIt is assumed that the Supplier selected will conduct their own discovery and requirements gathering exercise with College to ensure that all needs are met, not just those as defined within this document\n\u2022\tIt is assumed that College will have the right to use the technology built as part of this project for other business units as required\nCriteria\nWebsite\tDevelopment Support\tServer Hosting\nweston.ac.uk\tY - ongoing\tY\nucw.ac.uk\tN - request only\tY\nweiot.ac.uk\tN - request only\tY\nconstruction-training-centre.co.uk\tN - request only\tY\nwestonwintergardens.co.uk\tN - request only\tY\nforwardfutures.co.uk\tN - request only\tY\nthegreenhousewsm.co.uk\tN - request only\tY\nCurrent website infrastructure and management\n\u2022\tThe website is managed by the Digital Marketing Manager with most front end development being carried out by two internal web developers.\n\u2022\tAdditional members of the marketing team act as \"content editors\"\u0027 adding news stories and updating copy.\n\u2022\tThe website is hosted via an AWS server, managed and maintained by a separate supplier.\n\u2022\tThe website is based on a Drupal CMS\n\u2022\tThe website is integrated with online applications via an API (provided via an external software developer, Tribal).\n\u2022\tAny developed code, tools or IP is owned by Weston College Group.\nHandover\nIt is expected that any new supplier will propose a comprehensive mobilisation plan that will allow for a smooth transition of services working closely with the incumbent.\nA list of Non-functional Requirements has been defined as below. The Group have used the MoSCoW method of applying expected priority to these requirements. Key: M (Must have), S (Should have), C (Could have) and (Would have). If you cannot meet the Must Have requirements please advise why, and how you will overcome this element of the project.",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-2083",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2083"
      },
      {
        "datePublished": "2025-06-12T11:52:32+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "031841-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/031841-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-31T12:00:00+01:00"
    },
    "id": "WCPR-169",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Eligibility Criteria \nEligibility will be assessed through the SQ stage. \nSQ Scoring Matrix: \nMet\t3\nPartially met\t2\nNo met\t1\nScores will be collated, only suppliers who score above 6 will receive an Invitation to presentation stage. Suppliers who score 1 on any of the SQ questions will not be progressed to presentation stage. \nEvaluation process\n1.\tSelection Questionnaire will allow potential suppliers to self-declare their status against the eligibility criteria and exclusion grounds to provide preliminary evidence of their suitability to pursue a professional activity, economic and financial standing, and technical and professional ability. \n2.\tInvitation to Tender will include service specific tender questions to enable potential suppliers to submit a full and detailed offer to supply services against the specification provided in the PIN. \n3.\tSupplier Presentation will allow potential suppliers to present service models, innovation and finances to the evaluation panel. \n4.\tEvaluation of tenders and presentation. \nITT Scoring Matrix: [This may vary by service] \nInnovation and added value\t10%\nAccount management\t 10%\nPeople and mobilisation\t10%\nService specific detail\t 20%\nFinancial\t20%\nAdded \u0026 Social Value\t10%\nBusiness continuity and Disaster planning\t10%\nPresentation Question\t10%\n5.\tFormal notification of scoring and contact award."
        },
        "contractPeriod": {
          "endDate": "2029-01-04T23:59:59Z",
          "maxExtentDate": "2030-01-04T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will commence on 05/01/2026 for a term of 3 years + 1 year."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 75600,
          "amountGross": 90720,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "Bidders are advised that a tender shall only be considered when;\u202f\u202f \n1. All requirements of the tender documentation are completed and returned.\u202f\u202f\u202f \n2. It is submitted back to Weston College Group via email to WCGTender@weston.ac.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-29T12:00:00+01:00"
    },
    "title": "Website Hosting and Development",
    "value": {
      "amount": 75600,
      "amountGross": 90720,
      "currency": "GBP"
    }
  }
}