Howard Primary School Catering Tender

{
  "buyer": {
    "id": "GB-UKPRN-10079715",
    "name": "Howard Primary School"
  },
  "date": "2025-06-13T14:38:02+01:00",
  "id": "032322-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05489f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Croydon",
        "postalCode": "CR0 1DT",
        "region": "UKI62",
        "streetAddress": "Dering Place"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "name": "Procurement Team",
        "telephone": "+441892251001"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.howard.croydon.sch.uk"
      },
      "id": "GB-UKPRN-10079715",
      "identifier": {
        "id": "10079715",
        "scheme": "GB-UKPRN"
      },
      "name": "Howard Primary School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "TUNBRIDGE WELLS",
        "postalCode": "TN1 1QU",
        "region": "UKJ46",
        "streetAddress": "16 Mount Pleasant"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "name": "Procurement Team",
        "telephone": "01892251001"
      },
      "details": {
        "url": "http://www.cohesionconsulting.co.uk"
      },
      "id": "GB-COH-13682273",
      "identifier": {
        "id": "13682273",
        "scheme": "GB-COH"
      },
      "name": "Cohesion Consulting Ltd",
      "roleDetails": "Cohesion are managing the process on behalf of their clients at the Howard Primary School in a supporting role only.",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-10T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "Payment Terms must comply with UK Government requirement"
    },
    "description": "Howard Primary School is a primary school in Croydon in the London Borough of Croydon with a student population of approximately 405 aged between 4 and 11 years of age. There is one busy main restaurant, equipped with a modern, well-maintained kitchen, serving as the hub of its catering provision. \nThe School Office Manager, in collaboration with the Headteacher and Senior Leadership Team (SLT), is committed to enhancing the school\u2019s catering services. As part of this commitment, the school is tendering its catering contract to secure a provider that can deliver the very best service for every student at the school. The new contract will commence on 1st of August 2025 for an initial three-year term, with an option to extend for a further two years, subject to satisfactory performance and client agreement on budgets and service levels. The projected turnover for the three-year contract is expected to be circa \u00a3680,000.\nThis contract is designed to reward proactive management, ensuring high meal uptake, consistently high food quality and tangible contract support. The School, alongside CCL, expects the successful Contractor to reasonably guarantee their financial proposal and maintain excellent service standards.\nThe procurement process follows a two stage \u2018Competitive Flexible\u2019 approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is  managed under the Light Touch Regime, and the School reserves the right to refine the award criteria throughout.\nThe School Office Manager and SLT has outlined key priorities for this tender, including: A TUPE-compliant bid with recommendations for service equipment, serving points, staffing levels and a bespoke food concept to drive sales and uptake.\nIn short, the School seeks a trusted catering partner who can deliver their promises, achieve their sales targets, deliver their service enhancements in full. If bidders fail to demonstrate their ability to meet expectations, the school reserves the right to revert to an \u2018insourced\u2019 solution or post no award.  Any investment proposals will need to be consistent with ESFA guidelines.",
    "documents": [
      {
        "accessDetails": "via https://in-tendhost.co.uk/cohesionconsulting/aspx/Home",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-13T14:38:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "032322-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/032322-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-16T13:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2025-07-16T13:00:00Z",
    "id": "CCL_102",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI6"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "35%",
              "name": "Cost",
              "type": "cost"
            }
          ],
          "weightingDescription": "Scoring criteria is based on the CIPFA percentage difference model and is 35% of the total. Quality is 65% of the total."
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59+00:00",
          "maxExtentDate": "2029-01-01T23:59:59+00:00",
          "startDate": "2026-01-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "The contract can be extended for 2 x 1 years or 1 x 2 years based on satisfactory performance and mutual agreement."
        },
        "status": "active",
        "value": {
          "amount": 660000,
          "amountGross": 792000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procurement process follows a two stage \u2018Competitive Flexible\u2019 approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is  managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout. ALl details are available on our in-tend website: https://in-tendhost.co.uk/cohesionconsulting/aspx/Home"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "Contract performance is managed via KPIs and these can be negotiated further post award.",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "All correspondence is managed via our portal on https://in-tendhost.co.uk/cohesionconsulting/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Howard Primary School Catering Tender",
    "value": {
      "amount": 660000,
      "amountGross": 792000,
      "currency": "GBP"
    }
  }
}