Software Asset Management as a Service (SAMaaS)

{
  "buyer": {
    "id": "GB-FTS-1038",
    "name": "Renfrewshire Council"
  },
  "date": "2025-06-19T15:57:09+01:00",
  "description": "Tenderers are required to comply with the following:\n- Specification;\n- General Conditions of Contract;\n- Special Conditions;\n- Data Processing Agreement document.\n- Cyber Security Requirements as contained in the Specification.\nTenderers must complete, sign and upload the following documentation (as contained within the Supplier attachment area on PCS_T) with their tender submission:\n- Tender Declaration Certificate;\n- Equalities Questionnaire;\n- Equalities Declaration;\n- Tender Compliance Certificate;\n- Prompt Payment Certificate;\n- No Collusion Certificate;\n- H\u0026S Questionnaire;\nPlease note that all documents must be signed by an authorised signatory.\nRequest for Information:\nEvidence of your company\u0027s insurance certificates detailing the required level of insurance\u0027s as per the levels stated within this Contract Notice and as detailed within the Invitation to Tender documentation must be uploaded within the general attachments area in Public Contract Scotland Tender Portal upon request by the Council.\nAny contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.\nTenderers are asked to complete a Community Benefit (CB) Outcome Menu and supporting methodology for a technical value of 5%. Full instructions regarding how to complete the Community Benefit (CB) Outcome Menu will be contained within the Invitation to Tender which can be found on PCS-T project number 29403.\nAll additional information relevant to this procurement exercise is detailed within the Invitation to Tender document which can be found on PCS-T project number 29403.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29403. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nTenderers will be asked to complete Renfrewshire Council\u0027s Community Benefit Outcome Menu to a value of 50 Community Benefit Points for a value of 3% of the overall technical score. Tenderers will also be asked to provide supporting methodology regarding how Community Benefits will be delivered for a value of 2% of the overall technical score.\n(SC Ref:801394)",
  "id": "033803-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000801394",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05503e",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Paisley",
        "postalCode": "PA1 1JB",
        "region": "UKM83",
        "streetAddress": "Renfrewshire House, Cotton Street"
      },
      "contactPoint": {
        "email": "rachel.davison@renfrewshire.gov.uk",
        "telephone": "+44 3003000300",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.renfrewshire.gov.uk"
      },
      "id": "GB-FTS-1038",
      "identifier": {
        "legalName": "Renfrewshire Council"
      },
      "name": "Renfrewshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1RQ",
        "streetAddress": "Parliament Square"
      },
      "id": "GB-FTS-942",
      "identifier": {
        "legalName": "Court of Session"
      },
      "name": "Court of Session",
      "roles": [
        "reviewBody",
        "reviewContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-07-22T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-07-22T12:00:00+01:00",
      "description": "Tenders will be opened in accordance with the Council\u0027s Standing Orders Relating to Contracts."
    },
    "classification": {
      "description": "Information technology services",
      "id": "72222300",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Contract performance conditions are stated within the Invitation to Tender documentation which can be found under project 29403 at https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Renfrewsjore Council\u2019s ICT Service requires the renewal of its Software Asset Management as a Service (SAMaaS) Contract. The SAMaaS provides analysis of the Council\u2019s data which ensures that software compliance issues are highlighted for action. The SAMaaS provider offers advice and support in the execution of these actions. It also helps the Council in its aim to reduce the number of contracts the Council has across various departments with the same Service Provider, allowing for more streamlined contract management and a reduction in costs.",
    "hasRecurrence": true,
    "id": "RC-CPU-25-041",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Information technology services",
            "id": "72222300",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Software-related services",
            "id": "72260000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "25%",
              "name": "Approach to Implementation, Resources, Knowledge and Skills",
              "type": "quality"
            },
            {
              "description": "15%",
              "name": "Service Delivery - License Compliance/Audit Ready",
              "type": "quality"
            },
            {
              "description": "15%",
              "name": "Service Delivery - Software Optimisation/Cost Reduction",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Account Management",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Community Benefits",
              "type": "quality"
            },
            {
              "description": "30%",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-14T23:59:59Z",
          "startDate": "2026-01-15T00:00:00Z"
        },
        "description": "Renfrewshire Council\u0027s ICT Services requires the continued delivery of a Software Asset Management as a Service model as currently used by the Council for a period of 3 years with the option to extend for a further 2 at the sole discretion of the Council.\nSAMaaS will provide analysis of the Council\u2019s data ensuring that software compliance issues are highlighted for action. They will offer advice and support in the execution of these actions and defend the Council\u2019s position in any compliance audit scenario. Whilst continuing to achieve full software compliance the next stage will be to optimise the Council\u2019s license usage through knowledge and review of the license models.\nThe Tender Procedure shall be conducted in accordance with an above Government Procurement Agreement (GPA)Threshold as an Open procedure. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract will have an option to extend of 2 years on 1 occasion at the sole discretion of the Council."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Another notice will be published around 1 year prior to the expiry of this Contract."
    },
    "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
    "selectionCriteria": {
      "criteria": [
        {
          "minimum": "The Council will utilise Dun \u0026 Bradstreet (D\u0026B) to calculate a Failure Score. Tenderers (including all participants in a group) are required to have a Failure Score of 20 or above in order to demonstrate its financial strength and stability. For further information regarding evidencing financial stability can be found within the Invitation to Tender attached to the General Attachment area on PCS-T project number 29403.\nWhere the Tenderer is under no obligation to publish accounts and/or does not have a D\u0026B Failure Score, they must provide their audited financial accounts for the previous 2 years as part of their ESPD Submission in order that they Council may asses these accounts to determine the suitability of the Tenderer to undertake a Framework of this size and duration.\nIt is a requirement of this Contract and Tenderers hold, or can commit to obtain prior to the commencement of the Contract and maintain throughout the Contract, the types and levels of insurance indicated below:\nEmployer\u2019s (Compulsory) Liability Insurance = Statutory minimum 5 million GBP each and every claim, where the tenderer is exempt from this requirement, eg as a \u2018sole trader\u2019, then this must be confirmed by the Provider in writing;\nPublic Liability Insurance = minimum 1 million GBP for each and every claim;\nProfessional Indemnity Insurance \u2013 minimum 1 million GBP every claim, and will accept cover in the aggregate."
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2025-12-24T23:59:59Z"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-22T12:00:00+01:00"
    },
    "title": "Software Asset Management as a Service (SAMaaS)"
  }
}