Rennovation of Halton Village Hall

{
  "buyer": {
    "id": "GB-PPON-PCTN-6897-XHRZ",
    "name": "Halton Parish Council"
  },
  "date": "2025-06-20T10:55:24+01:00",
  "id": "033986-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0550ab",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Halton Parish Council",
        "postalCode": "HP22 5NG",
        "region": "UKJ13",
        "streetAddress": "Halton  Village Hall"
      },
      "contactPoint": {
        "email": "clerk@halton-pc.gov.uk",
        "name": "Clerk",
        "telephone": "01296 626073"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://halton-pc.gov.uk"
      },
      "id": "GB-PPON-PCTN-6897-XHRZ",
      "identifier": {
        "id": "PCTN-6897-XHRZ",
        "scheme": "GB-PPON"
      },
      "name": "Halton Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Correction of  dates.",
        "id": "033986-2025"
      }
    ],
    "description": "Renovation Works to Halton Village Hall, Buckinghamshire\nProcurement Description:\nHalton Parish Council invites tenders from suitably qualified and experienced contractors to carry out renovation and remedial works at Halton Village Hall, a Victorian heritage building located in Halton, Buckinghamshire.\nAdditional Work Policy\nAny additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.\nThe project aims to preserve and enhance the building\u0027s historic character while improving safety, accessibility, and sustainability. The works are informed by a detailed condition survey and heritage design report, and must be delivered using appropriate conservation techniques and environmentally responsible practices.\nThe works are divided into five lots, and tenderers may bid for one or more:\nLot  Description                    Original Cost  VAT (20%)  Total Incl. VAT\n1    External Works                 58000              11600         69600\n2    Roofing Works                  7000                 1400           8400\n3    Windows                              20000             4000         24000\n4    Internal Works                  10000              2000          12000\n5    Access Improvements  30000             6000          36000\nTotal (excluding fees)           125000            25000      150000\n*Lot 1 - External Works:\nRemoval of inappropriate masonry paint, lime re-rendering, brick and mortar repairs, drainage improvements, and external joinery restoration.\n*Lot 2 - Roofing Works:\nRepairs to slipped and frost-damaged tiles, repointing verges and ridges, and moss and valley clearance using traditional methods.\n*Lot 3 - Windows:\nRemoval and specialist restoration of a large historic leaded and stained-glass window on the north elevation, with a new oak frame.\n*Lot 4 - Internal Works:\nInternal lime plaster repairs to damp-affected areas, floor and ceiling repairs, and improvements to ventilation and subfloor access.\n*Lot 5 - Entrance and External Access Improvements:\nRedesign of the entrance and parking layout to improve accessibility and safety, including landscaping and ramping.\nThe anticipated total value of all works (excluding VAT) is approximately \u00a3125,000 with a project duration of approximately 6 -12 month months, starting  5 Jan  2026.\nHalton Parish Council seeks contractors who:\n*Have experience with heritage and conservation projects\n* Use traditional materials and sustainable building practices\n* Operate locally or can demonstrate benefit to the local community\n* Prioritise eco-friendly methods, waste reduction, and local sourcing\n-Tender Requirements:\nSubmissions must include:\n* Cover letter\n* Methodology and approach (with heritage and sustainability considerations)\n* Itemised cost breakdown by lot with sufficent detail to enable funding.\n* Delivery timeline\n* Evidence of relevant experience and case studies\n* Two references from recent similar projects\n* Insurance certificates\n* Details of key personnel and subcontractors\n* Risk assessments and method statements\nAdditional Notes:\n* The contract award is subject to funding confirmation and satisfactory references.\n*Tenders received after the deadline may not be considered.\n* Contractors must comply with all relevant health and safety, environmental, and safeguarding legislation.\n* The selected contractor(s) will be expected to maintain these standards throughout the project.\n* The Parish Council is committed to sustainable practices and encourages tenderers to demonstrate how their approach contributes to environmental responsibility and community benefit.\n-Site Inspection and Clarifications:\nA site visit is strongly recommended\nContractors may arrange access to the site by contacting:\nFiona Richardson\nClerk to Halton Parish Council\nClerk@halton-pc.gov.uk\n01296 626073\nAll clarification questions must be submitted in writing by 31th July 2025\nTenders Submitted by 15 August 2025",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://halton-pc.gov.uk"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-2386",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2386"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-2387",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2387"
      },
      {
        "datePublished": "2025-06-20T10:55:24+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "033986-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/033986-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-31T23:59:00+01:00"
    },
    "id": "HALTON2025",
    "items": [
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            "id": "45212350",
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        "deliveryAddresses": [
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            "countryName": "United Kingdom",
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        "id": "1",
        "relatedLot": "1"
      },
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            "id": "45453100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom",
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        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
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        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom",
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        ],
        "id": "5",
        "relatedLot": "5"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Evaluation Criteria:\nCriteria - Weighting\nPrice and value for money 30%\nExperience with heritage buildings 25%\nMethodology and approach 20%\nSustainability and traditional methods 15%\nProposed timeline 10%\nWe will also look to encourage partnerships with local business and suppliers where possible."
        },
        "contractPeriod": {
          "endDate": "2027-01-05T23:59:59Z",
          "maxExtentDate": "2027-03-03T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "description": "Removal of inappropriate masonry paint and application of breathable paint systems\nRe-rendering of the eastern elevation with traditional lime render\nBrick and mortar repairs using lime mortar, especially to plinths and damp-affected areas\nClearing and redesigning drainage channels and rainwater management systems (including removal of poorly installed French drain)\nRealignment of downpipes and new connections to existing drainage at rear kitchen wall\nExternal joinery repairs to gable timbers, soffits, and timber lintels\nRedecoration using suitable preservative and breathable paint systems",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Extensions to the completion deadline may be considered in the following circumstances:\nUnforeseen Site Conditions:\nDiscovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection.\nAdverse Weather:\nSevere or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works.\nSupply Chain Delays:\nDisruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time.\nVariation Requests by the Client:\nWhere Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender.\nRegulatory Delays:\nDelays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers.\nForce Majeure Events:\nExceptional events outside of the contractor\u0027s control, such as natural disasters, epidemics, or government-mandated restrictions.\nAll requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided.\nAdditional Work Policy\nAny additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation\nTenderers must meet the following minimum requirements:\n* Proven experience in heritage or conservation building projects.\n* Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).\n* Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.\n* Commitment to sustainable construction and use of local suppliers where possible.\n* Valid public liability insurance (min. \u00a35 million) and employer\u0027s liability insurance (min. \u00a310 million).\n* Compliance with all relevant health and safety, environmental, and safeguarding regulations.\n* Ability to provide risk assessments and method statements for the proposed works.\n* Two references from similar projects completed within the last five years."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "External Works",
        "value": {
          "amountGross": 69600,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Evaluation Criteria:\nCriteria - Weighting\nPrice and value for money 30%\nExperience with heritage buildings 25%\nMethodology and approach 20%\nSustainability and traditional methods 15%\nProposed timeline 10%\nWe will also look to encourage partnerships with local business and suppliers where possible."
        },
        "contractPeriod": {
          "endDate": "2027-01-05T23:59:59Z",
          "maxExtentDate": "2027-03-03T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "description": "Replacing frost-damaged tiles, slipped tiles, and ridge tiles with heritage-matched materials\nMortar repairs to verges and ridge lines using lime mortar\nClearing moss, reseating tiles in valleys, and inspecting flashing for defects\nMonitoring and minor repair of EPDM and clerestory roof junctions",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Extensions to the completion deadline may be considered in the following circumstances:\nUnforeseen Site Conditions:\nDiscovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection.\nAdverse Weather:\nSevere or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works.\nSupply Chain Delays:\nDisruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time.\nVariation Requests by the Client:\nWhere Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender.\nRegulatory Delays:\nDelays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers.\nForce Majeure Events:\nExceptional events outside of the contractor\u0027s control, such as natural disasters, epidemics, or government-mandated restrictions.\nAll requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided.\nAdditional Work Policy\nAny additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation\nTenderers must meet the following minimum requirements:\n* Proven experience in heritage or conservation building projects.\n* Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).\n* Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.\n* Commitment to sustainable construction and use of local suppliers where possible.\n* Valid public liability insurance (min. \u00a35 million) and employer\u0027s liability insurance (min. \u00a310 million).\n* Compliance with all relevant health and safety, environmental, and safeguarding regulations.\n* Ability to provide risk assessments and method statements for the proposed works.\n* Two references from similar projects completed within the last five years."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Roofing Works",
        "value": {
          "amountGross": 8400,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Evaluation Criteria:\nCriteria - Weighting\nPrice and value for money 30%\nExperience with heritage buildings 25%\nMethodology and approach 20%\nSustainability and traditional methods 15%\nProposed timeline 10%\nWe will also look to encourage partnerships with local business and suppliers where possible."
        },
        "contractPeriod": {
          "endDate": "2027-01-05T23:59:59Z",
          "maxExtentDate": "2027-03-03T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "description": "Removal and restoration of the large historic leaded window, with Oak Frame,  on the north elevation, including reuse of decorative elements (to be undertaken by specialist joiner/glazier)\nEnsuring all windows are adequately sealed and capable of passive ventilation",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "Extensions to the completion deadline may be considered in the following circumstances:\nUnforeseen Site Conditions:\nDiscovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection.\nAdverse Weather:\nSevere or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works.\nSupply Chain Delays:\nDisruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time.\nVariation Requests by the Client:\nWhere Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender.\nRegulatory Delays:\nDelays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers.\nForce Majeure Events:\nExceptional events outside of the contractor\u0027s control, such as natural disasters, epidemics, or government-mandated restrictions.\nAll requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided.\nAdditional Work Policy\nAny additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation\nTenderers must meet the following minimum requirements:\n* Proven experience in heritage or conservation building projects.\n* Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).\n* Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.\n* Commitment to sustainable construction and use of local suppliers where possible.\n* Valid public liability insurance (min. \u00a35 million) and employer\u0027s liability insurance (min. \u00a310 million).\n* Compliance with all relevant health and safety, environmental, and safeguarding regulations.\n* Ability to provide risk assessments and method statements for the proposed works.\n* Two references from similar projects completed within the last five years."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Windows",
        "value": {
          "amountGross": 24000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Evaluation Criteria:\nCriteria - Weighting\nPrice and value for money 30%\nExperience with heritage buildings 25%\nMethodology and approach 20%\nSustainability and traditional methods 15%\nProposed timeline 10%\nWe will also look to encourage partnerships with local business and suppliers where possible."
        },
        "contractPeriod": {
          "endDate": "2027-01-05T23:59:59Z",
          "maxExtentDate": "2027-03-03T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "description": "Internal plaster repairs with lime plaster, especially to areas affected by moisture ingress\nTargeted inspection and potential replacement of suspended timber floor elements where deflection and damp conditions are noted\nImprovement of ventilation and subfloor access\nPatch repairs to ceilings, especially WC and stairwell areas affected by external damp",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "Extensions to the completion deadline may be considered in the following circumstances:\nUnforeseen Site Conditions:\nDiscovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection.\nAdverse Weather:\nSevere or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works.\nSupply Chain Delays:\nDisruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time.\nVariation Requests by the Client:\nWhere Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender.\nRegulatory Delays:\nDelays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers.\nForce Majeure Events:\nExceptional events outside of the contractor\u0027s control, such as natural disasters, epidemics, or government-mandated restrictions.\nAll requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided.\nAdditional Work Policy\nAny additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation\nTenderers must meet the following minimum requirements:\n* Proven experience in heritage or conservation building projects.\n* Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).\n* Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.\n* Commitment to sustainable construction and use of local suppliers where possible.\n* Valid public liability insurance (min. \u00a35 million) and employer\u0027s liability insurance (min. \u00a310 million).\n* Compliance with all relevant health and safety, environmental, and safeguarding regulations.\n* Ability to provide risk assessments and method statements for the proposed works.\n* Two references from similar projects completed within the last five years."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Internal Works",
        "value": {
          "amountGross": 12000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Evaluation Criteria:\nCriteria - Weighting\nPrice and value for money 30%\nExperience with heritage buildings 25%\nMethodology and approach 20%\nSustainability and traditional methods 15%\nProposed timeline 10%\nWe will also look to encourage partnerships with local business and suppliers where possible."
        },
        "contractPeriod": {
          "endDate": "2027-01-05T23:59:59Z",
          "maxExtentDate": "2027-03-03T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "description": "The Halton  Parish Council wishes to explore improvements to the entrance area and adjacent parking to enhance accessibility, safety, and the visual appeal of the Village Hall. The condition survey identified several concerns and opportunities:\nReconfiguration of the parking layout to eliminate unsafe reversing directly in front of the hall entrance\nCreation of a landscaped, accessible circulation space in front of the main doors\nAdjustments to site levels and ramping, particularly at the entrance\nOverhaul of the inner lobby to improve the flow and welcome of the space\nPotential minor cutting back or regrading of the boundary wall to accommodate improved access\nTenderers are invited to provide design input or suggestions as part of their submission, including costed options or phased solutions. A modest landscape-led scheme is encouraged, with consideration for sustainable drainage and the use of natural or traditional materials.",
        "hasRenewal": true,
        "id": "5",
        "renewal": {
          "description": "Extensions to the completion deadline may be considered in the following circumstances:\nUnforeseen Site Conditions:\nDiscovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection.\nAdverse Weather:\nSevere or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works.\nSupply Chain Delays:\nDisruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time.\nVariation Requests by the Client:\nWhere Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender.\nRegulatory Delays:\nDelays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers.\nForce Majeure Events:\nExceptional events outside of the contractor\u0027s control, such as natural disasters, epidemics, or government-mandated restrictions.\nAll requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided.\nAdditional Work Policy\nAny additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation\nTenderers must meet the following minimum requirements:\n* Proven experience in heritage or conservation building projects.\n* Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).\n* Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.\n* Commitment to sustainable construction and use of local suppliers where possible.\n* Valid public liability insurance (min. \u00a35 million) and employer\u0027s liability insurance (min. \u00a310 million).\n* Compliance with all relevant health and safety, environmental, and safeguarding regulations.\n* Ability to provide risk assessments and method statements for the proposed works.\n* Two references from similar projects completed within the last five years."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Entrance and External Access Improvements",
        "value": {
          "amountGross": 36000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "clerk@halton-pc.gov.uk\nhttps://halton-pc.gov.uk\nClerk to Halton Parish Council\nHalton Village Hall\nOld School Close\nHalton\nBucks\nHp22 5NG",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-15T23:59:00+01:00"
    },
    "title": "Rennovation of Halton Village Hall",
    "value": {
      "amount": 125000.0,
      "amountGross": 150000.0,
      "currency": "GBP"
    }
  }
}