CCTV & Door Entry Systems

{
  "buyer": {
    "id": "GB-COH-IP29573R",
    "name": "ASTER GROUP LIMITED"
  },
  "date": "2025-06-23T17:03:10+01:00",
  "id": "034517-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05520e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Devizes",
        "postalCode": "SN10 2AZ",
        "region": "UKK15",
        "streetAddress": "Sarson Court"
      },
      "contactPoint": {
        "email": "aster.procurement@aster.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-IP29573R",
      "identifier": {
        "id": "IP29573R",
        "scheme": "GB-COH"
      },
      "name": "ASTER GROUP LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-27T23:59:59+00:00"
    },
    "description": "for the provision of servicing, maintenance, emergency response, and installation services for Door Entry Systems, Automatic Opening Equipment, and CCTV Systems across Aster Group\u0027s housing stock. The contract will be split into two geographical Lots \u2013 East (London, Hampshire, and Wiltshire) and West (Dorset, Somerset, Devon, and Cornwall) \u2013 and will cover routine cyclical servicing, responsive repairs, out-of-hours emergency works, and the supply and installation of new systems where required. The appointed supplier(s) will support Aster\u2019s compliance with statutory duties and internal standards, while delivering performance improvements, enhanced resilience, and value for money. The proposed contract duration is 4 years, with two optional 1-year extensions, under Aster\u2019s amended JCT 2016 Measured Term Contract.",
    "documents": [
      {
        "description": "PSQ",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-2450",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2450"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-23T17:03:10+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "034517-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/034517-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-07-04T23:59:59Z",
    "id": "ocds-h6vhtk-05520e",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Closed-circuit surveillance system",
            "id": "32235000",
            "scheme": "CPV"
          },
          {
            "description": "Video-surveillance system",
            "id": "32323500",
            "scheme": "CPV"
          },
          {
            "description": "Telemetry surveillance system",
            "id": "32441100",
            "scheme": "CPV"
          },
          {
            "description": "Surveillance and security systems and devices",
            "id": "35120000",
            "scheme": "CPV"
          },
          {
            "description": "Surveillance system",
            "id": "35125000",
            "scheme": "CPV"
          },
          {
            "description": "Windows, doors and related items",
            "id": "44221000",
            "scheme": "CPV"
          },
          {
            "description": "Fire doors",
            "id": "44221220",
            "scheme": "CPV"
          },
          {
            "description": "Door locks",
            "id": "44521110",
            "scheme": "CPV"
          },
          {
            "description": "Installation of doors and windows and related components",
            "id": "45421100",
            "scheme": "CPV"
          },
          {
            "description": "Installation of doors and windows",
            "id": "45421130",
            "scheme": "CPV"
          },
          {
            "description": "Installation of doors",
            "id": "45421131",
            "scheme": "CPV"
          },
          {
            "description": "Surveillance services",
            "id": "79714000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "At this stage, suppliers will be assessed against defined selection criteria to ensure they have the necessary capability, experience, and financial standing to deliver the contract. The selection criteria include:\nFinancial standing \u2013 minimum annual turnover of \u00a33.3 million\nTechnical and professional ability \u2013 relevant experience delivering similar contracts\nInsurance cover \u2013 confirmation of required insurances (e.g. public liability, employers\u2019 liability, professional indemnity)\nCompliance checks \u2013 confirmation of legal and regulatory compliance, including exclusion grounds under the Procurement Act 2023\nOperational capability \u2013 ability to deliver services across the specified regions and meet response times\nHealth and safety, data protection, and equality policies \u2013 appropriate policies and procedures in place\nSuppliers will be evaluated on a pass/fail basis for minimum requirements, and scored on qualitative responses to determine shortlisting for the next stage.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "At this stage, suppliers will be assessed against defined selection criteria to ensure they have the necessary capability, experience, and financial standing to deliver the contract. The selection criteria include:\nFinancial standing \u2013 minimum annual turnover of \u00a33.3 million\nTechnical and professional ability \u2013 relevant experience delivering similar contracts\nInsurance cover \u2013 confirmation of required insurances (e.g. public liability, employers\u2019 liability, professional indemnity)\nCompliance checks \u2013 confirmation of legal and regulatory compliance, including exclusion grounds under the Procurement Act 2023\nOperational capability \u2013 ability to deliver services across the specified regions and meet response times\nHealth and safety, data protection, and equality policies \u2013 appropriate policies and procedures in place\nSuppliers will be evaluated on a pass/fail basis for minimum requirements, and scored on qualitative responses to determine shortlisting for the next stage."
        },
        "contractPeriod": {
          "endDate": "2029-11-21T23:59:59+00:00",
          "maxExtentDate": "2031-11-21T23:59:59+00:00",
          "startDate": "2025-11-21T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "Two 1 year extensions available"
        },
        "status": "active",
        "value": {
          "amount": 5500000,
          "amountGross": 6600000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procedure": {
      "features": "This procurement is being conducted under the Competitive Flexible Procedure in accordance with section 20 of the Procurement Act 2023. The process is structured as a two-stage procedure, consisting of the following steps:\nRequest to Participate \u2013 PSQ Stage (Current Stage):\nSuppliers are invited to submit responses to this Pre-Selection Questionnaire (PSQ), which will be evaluated on a pass/fail and scored basis. The PSQ assesses economic and financial standing, technical and professional ability, and compliance with relevant legislation and policies. Only those Participants who meet the minimum requirements and score sufficiently in the evaluation will progress to the next stage.\nShortlisting:\nAster Housing intends to invite between 3 and 5 highest scoring Participants per Lot to submit a full tender. However, Aster reserves the right to include any additional suppliers whose scores fall within 5 points of the highest scoring bidder, to preserve competition.\nInvitation to Tender \u2013 ITT Stage:\nShortlisted Participants will receive an Invitation to Tender (ITT), which includes the detailed specification, contract terms, evaluation methodology, and pricing documents. This stage will evaluate the final bid submissions based on quality and cost criteria.\nClarification and Final Bid Submission:\nA single round of clarifications will be permitted during the ITT period. Final tenders must be submitted by the stated deadline. Evaluation will be conducted by an internal panel in accordance with the published criteria.\nStandstill and Award:\nFollowing evaluation and moderation, a formal award decision will be communicated. A standstill period will apply in accordance with the Act. The contract will then be finalised and mobilised, with notices published on the central digital platform."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "All PSQ Responses must be submitted electronically via the In-Tend portal:\nwww.in-tendorganiser.co.uk\n(Select Aster Group from the list of organisations)\nParticipants are strongly advised to familiarise themselves with the Portal and allow sufficient time to complete and upload their submission ahead of the deadline. Late submissions will not be accepted.\nSubmission Deadline:\n12:00:00 (midday) on 11/07/2025\nParticipants must not submit any part of their PSQ Response via email. Any attempt to do so may result in disqualification.\nOnce submitted, a confirmation pop-up will appear on the Portal. It is the Participant\u2019s responsibility to ensure this confirmation is received and to verify their documents have been successfully uploaded.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "CCTV \u0026 Door Entry Systems",
    "value": {
      "amount": 5500000,
      "amountGross": 6600000,
      "currency": "GBP"
    }
  }
}