Waltham Forest Housing Association INVITATION TO TENDER FOR PLANNED WORKS AND RESPONSIVE REPAIRS WFHAPWRR001 Intent to Award Notice

{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2028-07-07T23:59:59+01:00",
        "maxExtentDate": "2030-07-07T23:59:59+01:00",
        "startDate": "2025-07-08T00:00:00+01:00"
      },
      "date": "2025-06-24T00:00:00+01:00",
      "documents": [
        {
          "datePublished": "2025-06-24T11:26:59+01:00",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "034660-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/034660-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Construction work",
              "id": "45000000",
              "scheme": "CPV"
            },
            {
              "description": "Repair and maintenance services",
              "id": "50000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "works",
      "milestones": [
        {
          "dueDate": "2025-07-07T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "Expectation is for after the initial 3 year term, that the extensions will be annual i.e. 3 year initial term + 1 year + 1 year. Extension will be at the discretion of the contracting authority and agreement with the supplier"
      },
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-01116067",
          "name": "TEB (Builders) Limited"
        }
      ],
      "title": "INVITATION TO TENDER (ITT) FOR PLANNED WORKS AND RESPONSIVE REPAIRS  TENDER REFERENCE: WFHAPWRR001",
      "value": {
        "amount": 3850000,
        "amountGross": 4620000,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "9",
        "measure": "bids",
        "relatedLot": "1",
        "value": 22
      },
      {
        "id": "10",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 21
      },
      {
        "id": "11",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 20
      },
      {
        "id": "12",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-MPR-21186r",
    "name": "Waltham Forest Housing Association"
  },
  "date": "2025-06-24T11:26:59+01:00",
  "id": "034660-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04ea82",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E17 3RU",
        "region": "UKI53",
        "streetAddress": "31 Church Hill"
      },
      "contactPoint": {
        "email": "procurementaltair@altairltd.co.uk",
        "name": "Kevin Harding",
        "telephone": "+447350398302"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-MPR-21186r",
      "identifier": {
        "id": "21186r",
        "scheme": "GB-MPR"
      },
      "name": "Waltham Forest Housing Association",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE16 4SA",
        "region": "UKI44",
        "streetAddress": "Tempus Wharf"
      },
      "contactPoint": {
        "email": "kevin.harding@altairltd.co.uk",
        "name": "Kevin Harding",
        "telephone": "+447350398302"
      },
      "id": "GB-COH-07463003",
      "identifier": {
        "id": "07463003",
        "scheme": "GB-COH"
      },
      "name": "Altair Consultancy and Advisory Services Ltd",
      "roleDetails": "Agent for the Authority",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hornchurch, England, ",
        "postalCode": "RM12 6RD",
        "region": "UKI52",
        "streetAddress": "25 Suttons Lane, "
      },
      "contactPoint": {
        "email": "claire@tebbuilders.co.uk"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-COH-01116067",
      "identifier": {
        "id": "01116067",
        "scheme": "GB-COH"
      },
      "name": "TEB (Builders) Limited",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Waltham Forest Housing Association (WFHA) is undertaking a competitive tender process to appoint a supplier to deliver their Planned and Responsive Maintenance Services.\nThis process is being managed by Altair Ltd on behalf of WFHA. Please note that this will conclude as WHFA contract and has no connection to Altair Ltd.\nThis ITT is provided on the same basis to all organisations.\nThe aim of this procurement process is to appoint one provider to deliver services outlined within Schedule 6 \u2013 Specification.\nThe anticipated annual contract value is estimated at \u00a3450,000 for the planned element and \u00a3320,000 for the reactive element, resulting in a total estimated annual spend of \u00a3770,000. Over the full five-year term, the estimated total contract value is \u00a33,850,000.\nPlease note that whilst this is an estimated contract value it is not in any way guaranteed. \nIn this ITT, the following words and phrases have the following meanings: \nAssociation \tMeans Waltham Forest Housing Association (WFHA)\nBidder/s\tThose organisations who have expressed an interest in providing the Requirement who have been selected by the Association to be invited to tender for the contract to provide them.\nContract\tMeans any formal agreement for goods, works or services as a result of this Tender Process\nEvaluation Criteria\tMeans the evaluation criteria contained in Schedule 2\nFOI Law\tThe Freedom of Information Act 2000, and the Environmental Information Regulations 2004 together as amended from time to time\nForm of Tender\tMeans the document contained in the Response Schedule (Schedule 3 which is completed by the Bidder and returned with its Tender Response.\nTenant\t\tA person who resides or is present in a WFHA property\nInvitation to Tender (ITT)\tThis Invitation to Tender including all its appendices Schedules 1 \u2013 8, Appendix A and Appendix 1 \u2013 8.\nPortal\tMeans the secure online portal MyTenders operated by for the purposes of the Procurement Process.\nPreferred Bidder/s\tMeans the Bidder/s who is successful following evaluation in accordance with the Evaluation Criteria\nProcurement Process\tMeans the procedure followed by Waltham Forest Housing Association to award the Contract.\nResponse Schedule(s)\tMeans Schedule 1, Schedule 3 and Schedule 4 and must be completed by Bidders in order for the Bidder to be considered for contract award in the Procurement Process.\nRequirement\tMeans the Works and Services which the WFHA wishes to procure, details of which are set out in in this ITT and \u201cRequirements\u201d shall be construed; accordingly, \nReturn Date\tMeans the deadline for Tender Responses specified by the Association.\nSubcontractor \tA subcontractor (or sub-contractor) is a company or person whom a general contractor, prime contractor or main contractor hires to perform a specific task as part of an overall project.\nServices\tMeans the Services to be provided under the contract\nTenders\tTender responses made by Bidders to this ITT in accordance with its terms and \u201cTender\u201d shall be construed; accordingly,\nTender Response\tMeans a Response Schedule(s) submitted by a Bidder during the Procurement Process using the Response Schedule(s).\nTUPE \tTransfer of Undertakings Protection of Employment Regulations \nUpdates\tMeans a written notification by the Association to Bidders.  Updates may be issued during the tender period to amend or to provide clarification to any part of the ITT. \nWFHA \tMeans Waltham Forest Housing Association (WFHA) and its agents\nWorking Day\tMeans a day (other than a Saturday or Sunday) on which banks are open for domestic business in the City of London.\nSECTION 2: INSTRUCTIONS TO BIDDERS\n2.\tIntroduction\nTenders must be submitted strictly in accordance with the following instructions, read carefully before completing the ITT documentation.  In submitting a Tender response, Bidders confirm that they have read and understood the contents. \nBidders not complying with these instructions may be rejected by WFHA whose decision in the matter will be final.\nThis ITT is provided on the same basis to all organisations. WFHA will not provide any further information, other than clarification of the information included in supplied documents, during the tender process.  \n3.\tContract Duration \nThe duration of the Contract will be 3 years. Where appropriate, and subject to agreement, the Contract may be extended for a further 2 years on the basis of a 1 + 1 to a maximum of 5 years with no further option to extend.\n4.\tTerms and Conditions\nThe Terms and Conditions associated with this Contract can be found in Schedule 5.  By submitting a response, Bidders are agreeing to be bound by the terms of this ITT and the Terms and Conditions without further negotiation or amendment. Variations will not be accepted nor any amendments to these terms.\nThe laws of England and Wales and the exclusive jurisdiction of the Courts of England and Wales; shall apply to this ITT, the Procurement Process and the Goods, Works and Services generally and, subject to applicable law, any dispute, including any non-contractual dispute arising therefrom.\n5.\tOverview of the Procurement Process\n, WFHA is using a one stage, five-step process to select its Preferred Bidder. Qualifying Bidders are invited to submit a response using the Response Schedules (Schedule 1, Schedule 3 and 4) and uploading quality responses as instructed in Schedule 3. Tenders will be evaluated to identify the Preferred Bidder, using the Evaluation Criteria set out in Schedule 2.  \nThe five-step process in outline, is: \n\u2022\tStep 1 - Satisfactory compliance to establish completeness of submitted tenders \n\u2022\tStep 2 - Satisfactory compliance to the selection questions  \n\u2022\tStep 3 - A quality evaluation\n\u2022\tStep 4 - A price evaluation\n\u2022\tStep 5 - Combining the price with the quality score to determine the Preferred Bidder/s\nEach step must be completed/passed before moving to the next. \n6.\tSchedule of Key Dates\nThe intended key dates for the Tender and contract award phase for Bidders are as below. WFHA reserves the right to vary any of the dates set out at any time and for any reason. Nothing in this timetable should be understood to be a representation that any specific event will be met.\n*Please note that this is an indicative timeline, and can be amended at any point during the process\nPlease note that by submitting a bid you are confirming that you can enter into the contract, mobilise services, have the required resources and have all processes in place ready to commence the contract by the contract start date.\nFailure to submit a full response to any of the Tender deliverables specified below may result in the exclusion of the Tender from further consideration by WFHA.  \nRequirement\tSchedule\nCompleted responses to the selection questions \t1\nProvide responses to the Quality/Technical questions  \t3\nSigned and dated Form of Tender \t3\nSigned and dated Non-Collusion Certificate \t3\nSigned and dated Disclosure of Interest Certificate \t3\nCompleted Pricing Response\t4\nFollowing the deadline for submission, Bidders will not, in general, be permitted to amend or supplement their Tenders. However, WFHA reserves the right, at its discretion, to request a Bidder to clarify its Tender in writing, correct obvious errors, or to supply further information.\nThe Tender shall remain open for acceptance by WFHA for 90 days from the deadline for submission of tender responses. \n8.\tGeneral Tender Submission Guidance\nEach Tender submission must be submitted in accordance with these instructions. \nResponses must be submitted in English. \nBidders should answer all questions as accurately as possible using the format and page lengths where instructed as well as requests for other information.\nUse of diagrams is permitted only if requested, but inclusion will count as part of the page limit. Where a question is not relevant to the Bidder this should be indicated with an explanation (where applicable). \nIf a response exceeds the page limits, the first pages within the limit will be evaluated only. \nBidders must provide explicit and comprehensive Tender responses as these will be the single source of information on which the evaluation will be made.  \nAny information submitted to WFHA in response to any question or requirement must be pertinent to that question or requirement. Any information not considered pertinent will not be considered by WFHA.\nAnswers to each question are self-contained and must not cross-refer to responses to other questions.\nIt is important that Tender responses to the questions in the ITT provide specific evidence of an ability to meet the requirement/s of the specification.\nDO NOT provide general organisational literature, marketing or promotional brochures and web-links as these will not be considered to be an appropriate response, nor will they be considered in the evaluation process and may prove detrimental to your Tender.\nVague or nebulous Tender responses or merely stating \u201cto be considered\u201d or \u201cto be discussed\u201d are not acceptable. If a Bidder cannot be specific in its Tender response relating to any particular matter, then the reason/s as to why a full response cannot be provided must be stated.",
    "id": "WFHAPWRR001",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "complete",
    "title": "Waltham Forest Housing Association INVITATION TO TENDER FOR PLANNED WORKS AND RESPONSIVE REPAIRS WFHAPWRR001 Intent to Award Notice"
  }
}