Independent Workplace Investigations

{
  "buyer": {
    "id": "GB-FTS-5276",
    "name": "Scottish Parliamentary Corporate Body"
  },
  "date": "2025-06-24T12:30:27+01:00",
  "description": "The bidder must be able to meet the SPCB\u2019s minimum requirements in respect of Cyber Security for this Contract.\nThe Cyber Risk Profile for this contract is moderate, based on the Scottish Cyber Assessment Service. At tender stage the bidder must, by means of completion of the Supplier Assurance Questionnaire (SAQ) demonstrate and maintain cyber security measures to meet a pass mark against this assessment. For assurance purposes, the SPCB requires tenderers to hold Cyber Essentials certification(or equivalent).\nCommunity Benefits are a requirement under the contract, full details are included in the tender information.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29542. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity Benefits are a mandatory part of this contract, for full details see tender information\n(SC Ref:801582)",
  "id": "034703-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000801582",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04b57a",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH99 1SP",
        "region": "UKM75",
        "streetAddress": "The Scottish Parliament, Procurement Services"
      },
      "contactPoint": {
        "email": "procurement@parliament.scot",
        "telephone": "+44 1313486617",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284",
        "classifications": [
          {
            "description": "Devolved Parliament",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Legislative Body",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.parliament.scot"
      },
      "id": "GB-FTS-5276",
      "identifier": {
        "legalName": "Scottish Parliamentary Corporate Body"
      },
      "name": "Scottish Parliamentary Corporate Body",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "EDINBURGH",
        "postalCode": "EH99 1SP",
        "streetAddress": "Holyrood Road"
      },
      "contactPoint": {
        "email": "procurement@parliament.scot"
      },
      "id": "GB-FTS-130343",
      "identifier": {
        "legalName": "THE SCOTTISH PARLIAMENT"
      },
      "name": "THE SCOTTISH PARLIAMENT",
      "roles": [
        "reviewBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "EDINBURGH",
        "postalCode": "EH1 1LB",
        "streetAddress": "Sheriff Court House, 27 Chamber Street"
      },
      "id": "GB-FTS-152265",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-07-25T14:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-07-25T14:00:00+01:00"
    },
    "classification": {
      "description": "Investigation services",
      "id": "79720000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices. Full details of all performance conditions are set out in the procurement documents"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Scottish Parliamentary Corporate Body (SPCB) requires a contractor to provide a comprehensive investigations service into complaint made under the SPCB\u0027s Sexual Harassment policy and to provide an advice signposting and advocacy support services.",
    "hasRecurrence": true,
    "id": "SPCB-0478",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Investigation services",
            "id": "79720000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "deliveryLocation": {
          "description": "Scotland"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "40",
              "name": "Price",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The Scottish Parliamentary Corporate Body (SCPB) requires a comprehensive investigations service into complaint made under the SPCB\u0027s Sexual Harassment policy and to provide an advice signposting and advocacy support services. Alongside the Independent Support Service for the sexual harassment policy, the Contractor will provide a workplace investigation service to the SPCB and MSPs in their respective roles as employers.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Up to 24 months at the sole discretion of the SPCB"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "2030"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD question 4A.1 - not used\nSPD question 4A.2 - not used",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "For SPD question 4A.1 - not used\nFor SPD question 4A.2 - not used\nFor SPD question 4B.1 to 4B.4 - not used\nFor SPD question 4B.5 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\nEmployers\u2019 Liability: 5,000,000GBP\nProfessional Indemnity: 5,000,000GBP\nFor SPD question 4B.6 - The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. We highly recommend that tenderers review their financial performance on Creditsafe to understand their credit score rating which will be used by the SPCB to evaluate the financial standing of the tenderer and that they read the information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/\nThe SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender will be rejected and will not be evaluated further.\nIf a tenderer is not listed on Creditsafe, for whatever reason, then it will be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.  If the information provided does not, in the SPCB\u2019s opinion, demonstrate a satisfactory financial position, the bid may be rejected.",
          "minimum": "The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender will be rejected and will not be evaluated further.\nIf a tenderer is not listed on Creditsafe, for whatever reason, then it will be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.  If the information provided does not, in the SPCB\u2019s opinion, demonstrate a satisfactory financial position, the bid may be rejected.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "For SPD question 4C.1 - Not used\nFor SPD question 4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice.\nFor SPD question 4C.2 to 4C.3 - Not used\nFor SPD question 4C4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\na) their standard payment terms\nb) \u226595% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\nIf the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.\nFor SPD question 4C.5 to 4C.6 - Not used\nFor SPD question 4C.7 - Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond, including knowledge of their emissions sources and actions to address these.  Accepted evidence includes but not limited to: - a completed copy of the Bidder \u0027relevant contract\u0027 Climate Change Plan template, including planned projects and actions to reduce the bidder\u0027s carbon emissions.  This does not need to contain calculated carbon emissions.\nGuidance on how Bidder Climate Change Plans are evaluated is available on the Sustainable Procurement Tools: Sustainable Procurement (sustainableprocurementtools.scot)\nFor SPD question 4C.8 to 4C.9 - Not used\nFor SPD question 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.\nFor SPD question 4C.11 to 4C.12 -Not used",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-11T12:00:00+01:00"
    },
    "title": "Independent Workplace Investigations"
  }
}