Guestroom Cleaning

{
  "buyer": {
    "id": "GB-COH-RC000657",
    "name": "UNIVERSITY OF LANCASTER"
  },
  "date": "2025-06-25T16:05:33+01:00",
  "id": "035176-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0553a2",
  "parties": [
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      "additionalIdentifiers": [
        {
          "id": "PHYT-3516-XDZY",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Lancaster",
        "postalCode": "LA1 4YW",
        "region": "UKD44",
        "streetAddress": "Bailrigg"
      },
      "contactPoint": {
        "email": "tenders@lancaster.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://https//www.lancaster.ac.uk"
      },
      "id": "GB-COH-RC000657",
      "identifier": {
        "id": "RC000657",
        "scheme": "GB-COH"
      },
      "name": "UNIVERSITY OF LANCASTER",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-04T23:59:59+01:00"
    },
    "description": "The requirement is to manage the cleaning services of the 80 bedrooms in the Guest Rooms block 7 days a week, all year round. They only shut during the Easter and Christmas period when the University closes. We expect the successful supplier to be able to clean the guest rooms 7 days a week over the year, and plan for the times of the year when the Guest Rooms are at full occupancy (June-September). Plus, over the vacation periods, support with the cleaning of any student blocks that are sold externally to visitors.\nCleaning services includes\n\u2022\tFull room clean upon departure\n\u2022\tRoom refresh during stay\n\u2022\tCleaning of communal areas such foyer areas and corridors\n\u2022\tShared kitchens\n\u2022\tDeep cleaning",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "This ITT  is available through the University\u0027s electronic tendering (e-tendering) portal:\nIn-Tend\nhttps://in-tendhost.co.uk/lancaster/aspx/Home\nTenderers must submit their responses to the ITT through the portal.\nAll aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. \nUse of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up.\nIn-Tend Support:\nPhone: 0845 557 8079\nE-mail: support@in-tend.com\nWeb   : https://in-tendhost.co.uk/lancaster/aspx/Help\nThe University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University\u0027s tender information.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/lancaster/aspx/Home"
      },
      {
        "datePublished": "2025-06-25T16:05:33+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "035176-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/035176-2025"
      }
    ],
    "hasRecurrence": true,
    "id": "SP/25/1412",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Accommodation cleaning services",
            "id": "90911100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-09-30T23:59:59+01:00",
          "maxExtentDate": "2029-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract term will be 24 months, plus 12 months plus 12 months (extension dependent on service quality and mutual agreement)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As set out in the Tender Documents",
              "type": "economic"
            },
            {
              "description": "As set out in the Tender Documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 150000,
          "amountGross": 180000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2027-06-25T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "This ITT has been made available to potential tenderers through the University\u0027s electronic tendering (e-tendering) portal:\nIn-tend\nhttps://in-tendhost.co.uk/lancaster/aspx/Home\nTenderers must submit their responses to the ITT through this same portal.\nIn-Tend Support:\nPhone: 0845 557 8079\nE-mail: support@in-tend.com\nWeb   : https://in-tendhost.co.uk/lancaster/aspx/Help",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-23T10:00:00+01:00"
    },
    "title": "Guestroom Cleaning",
    "value": {
      "amount": 150000,
      "amountGross": 180000,
      "currency": "GBP"
    }
  }
}