Loss Adjusting Services

{
  "buyer": {
    "id": "GB-FTS-346",
    "name": "The City of Edinburgh Council"
  },
  "date": "2025-06-27T10:50:43+01:00",
  "description": "Please see the attached tender documentation for additional information.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=800163.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease see document entitled \u0027CT1570 Community Benefits Guidance\u0027.\n(SC Ref:800163)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=800163",
  "id": "035662-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000800163",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-0554d2",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "region": "UKM75",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
      "contactPoint": {
        "email": "nicole.sherry@edinburgh.gov.uk",
        "url": "https://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.edinburgh.gov.uk"
      },
      "id": "GB-FTS-346",
      "identifier": {
        "legalName": "The City of Edinburgh Council"
      },
      "name": "The City of Edinburgh Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "id": "GB-FTS-19221",
      "identifier": {
        "legalName": "Sheriff Court"
      },
      "name": "Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-07-29T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-07-29T12:00:00+01:00"
    },
    "classification": {
      "description": "Loss adjustment services",
      "id": "66519500",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Please see tender documentation."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The City of Edinburgh Council (the Council) is seeking a contract for Loss Adjusting Services for its Operational Property and Leased Property insurance cover. This requirement will also cover Edinburgh Trams\u0027 policies for Property Damage and Business Interruption.",
    "hasRecurrence": true,
    "id": "CT1570",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Loss adjustment services",
            "id": "66519500",
            "scheme": "CPV"
          },
          {
            "description": "Financial and insurance services",
            "id": "66000000",
            "scheme": "CPV"
          },
          {
            "description": "Insurance services",
            "id": "66510000",
            "scheme": "CPV"
          },
          {
            "description": "Insurance claims adjustment services",
            "id": "66518300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "deliveryLocation": {
          "description": "Edinburgh."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "40",
              "name": "Cost",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 2520
        },
        "description": "The City of Edinburgh Council\u2019s (the Council\u2019s) Insurance Team has a requirement for Loss Adjusting Services for its Operational Property and leased Property Insurance cover. The requirement will also cover Edinburgh Trams policies for Property Damage and Business Interruption. Additional information: Please see tender documentation for further information.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "This Contract will run for a period of four years with the option to extend for up to a further three years (4+2+1), undertaken at the sole discretion of the Council."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "It is envisaged that this contract opportunity will be advertised in the first quarter of 2029 if the extension options are not undertaken, otherwise in the first quarter of 2031."
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "It is a mandatory requirement that tenderers are on an approved Public Sector Insurers list. Please note that tenderers who fail to answer \u201cYes\u201d to this question will not have their tender considered further or proceed to the price/quality ratio calculation. Please also confirm which Public Sector insurers that you work with.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "This section refers to section B of Part IV of the SPD (Scotland).",
          "minimum": "Part IV: Selection criteria - B: Economic and financial standing \u2013 Question 4B.1 - Tenderers are required to have a minimum \u201cgeneral\u201d annual turnover of GBP 60,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer\u2019s suitability to proceed in the competition.\nPart IV: Selection criteria - B: Economic and financial standing \u2013 Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:\n- Current ratio for Current Year\n- Current ratio for Prior Year\nThe formula for calculating a Tenderer\u2019s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer\u2019s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer\u2019s suitability to proceed in the competition.\nPart IV: Selection criteria - B: Economic and financial standing \u2013 Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\n- Employers (Compulsory) Liability Insurance - GBP 5 million\n- Public Liability Insurance - GBP 5 million\n- Professional Indemnity - GBP 5 million\n- Motor insurance to cover transport to and from incidents\nWhere a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "This refers to section C and D and Part IV of the SPD (Scotland).",
          "minimum": "Part IV: Selection criteria \u2013 C: Technical and Professional Ability \u2013 Question 4C1.2 - It is essential that Providers have relevant experience in handling claims involving light rail, specifically trams as this forms a key part of the contract. Losses over the past 5 years have included both property damage and liability claims. Please provide one example of a similar contract your organisation has delivered to demonstrate experience loss adjusting claims in relation to trams within the last three years. Your response should include:\n- Full detail of the type, complexity and value of claim/s handled\n- Information on your technical ability to deliver this requirement\n- How your organisation\u2019s experience will assist in delivering the Council\u2019s requirement\nYour response should not exceed 1000 words (no CVs are required).",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-29T12:00:00+01:00"
    },
    "title": "Loss Adjusting Services",
    "value": {
      "amount": 210000,
      "currency": "GBP"
    }
  }
}