250018 - Contract for the Provision of Grounds Maintenance Services

{
  "buyer": {
    "id": "GB-NIC-101788",
    "name": "Queen\u0027s University Belfast"
  },
  "date": "2025-06-27T12:01:39+01:00",
  "id": "035728-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0554f9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT7 1NN",
        "region": "UKN06",
        "streetAddress": "University Rd"
      },
      "contactPoint": {
        "email": "procurement@qub.ac.uk",
        "name": "Brooklyn Carville",
        "telephone": "02890972126"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.qub.ac.uk"
      },
      "id": "GB-NIC-101788",
      "identifier": {
        "id": "101788",
        "scheme": "GB-NIC"
      },
      "name": "Queen\u0027s University Belfast",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-19T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "\u200b\u200bThe University invites tenders from competent providers of Grounds Maintenance Services.\u202f The service will include grass cutting, hedge clipping, shrub pruning, trimming back ivy/ creepers, weed and moss control, and leaf and litter clearance\u202facross multiple areas including student and staff accommodation.\u202f\n\u200b\u202f \u200bThe service will be carried out in a manner that is in accordance with good practice in the Grounds Maintenance Service Industry.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Suppliers wishes to expressed an interest in this tender must register on the In-Tend portal and download the documents from the web address",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home"
      },
      {
        "datePublished": "2025-06-27T12:01:39+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "035728-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/035728-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-22T16:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "250018",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN06"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable procurement (10%). The price criteria accounts for the remaining 60% of the overall score.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable procurement (10%). The price criteria accounts for the remaining 60% of the overall score."
        },
        "contractPeriod": {
          "endDate": "2026-10-01T23:59:59+01:00",
          "maxExtentDate": "2030-10-01T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "1 year with the option to extend by up to a further 48 months, subject to satisfactory annual review and at Queen\u0027s discretion"
        },
        "status": "active",
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-06-27T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "The total area maintained may increase or decrease by approximately 10-20% depending on future acquisition or disposal of university land or buildings.\nThe frequency and volume of service delivery (e.g. grass cutting, hedge trimming, path maintenance) may vary by approximately \u00b1 15% due to seasonal factors, evolving site use, or sustainability priorities.\nThe University may require additional one-off services such as storm damage clearance or event-related support, which may increase the annual value of the contract by up to 10% in any given year.\nPotential increase to labour costs due to inflation and rising real living wage (RLW).",
    "status": "active",
    "submissionMethodDetails": "Submit via in-tend: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-30T16:00:00+01:00"
    },
    "title": "250018 - Contract for the Provision of Grounds Maintenance Services",
    "value": {
      "amount": 250000,
      "amountGross": 300000,
      "currency": "GBP"
    }
  }
}