HGV Maintenance Services - Emergency Support Vehicles

{
  "buyer": {
    "id": "GB-PPON-PHMT-6197-NWNZ",
    "name": "Transport for London"
  },
  "date": "2025-06-27T15:44:46+01:00",
  "id": "035877-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050c4d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E20 1JN",
        "region": "UKI41",
        "streetAddress": "5 Endeavour Square"
      },
      "contactPoint": {
        "email": "madeleineshermer@tfl.gov.uk",
        "name": "Madeleine Shermer"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHMT-6197-NWNZ",
      "identifier": {
        "id": "PHMT-6197-NWNZ",
        "scheme": "GB-PPON"
      },
      "name": "Transport for London",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PHDQ-2359-NZMP",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E20 1JN",
        "region": "UKI41",
        "streetAddress": "5 Endeavour Square"
      },
      "contactPoint": {
        "email": "madeleineshermer@tfl.gov.uk",
        "name": "Madeleine Shermer"
      },
      "id": "GB-COH-03914810",
      "identifier": {
        "id": "03914810",
        "scheme": "GB-COH"
      },
      "name": "Transport Trading Limited",
      "roleDetails": "TfL undertaking procurement on behalf of TTL",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-25T23:59:59+01:00"
    },
    "description": "Transport Trading Limited (TTL) is seeking a single supplier to provide HGV Preventive Maintenance Inspections (PMI\u0027s), servicing and repairs and maintenance service to emergency response vehicles. TTL is running an older fleet of vehicles between the age range of 8-17 years. TTL is looking for a maintenance contractor to look after TTL vehicles for a maximum of three years (2+1 year contract).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "To gain access to the SAP Ariba sourcing event to submit your bid, please contact madeleineshermer@tfl.gov.uk.\nWithin SAP Ariba sourcing event, you will locate all the documentation needed to submit your bid. Please note the deadline for submission is the 2 July 2025 at 9.00 am\nIf you are already registered on the SAP Ariba procurement portal, please ensure your contact details are up to date and email madeleineshermer@tfl.gov.uk to gain access.\nIf you are not registered on the SAP Ariba procurement portal, please complete the registration process as soon as possible by clicking the following link:\nhttps://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL.\nIf you need any help with the registration process, please contact the TfL Supplier Enablement Team (Ariba_Supplier_Enablement@tfl.gov.uk)\nIn addition you can locate guidance on how to sign up in the attached presentation.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1713",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1713"
      },
      {
        "datePublished": "2025-06-27T15:44:46+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "035877-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/035877-2025"
      }
    ],
    "id": "ocds-h6vhtk-050c4d",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair, maintenance and associated services of vehicles and related equipment",
            "id": "50100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Bidders are requested to populate the Appendix 1 - Technical Questions document, this can be located in the ITT pack on SAP Ariba. Please note there is a minimum scoring threshold of \"2 - Meets Requirements\" for each of the questions in the Technical Submission. Scoring below this threshold for any questions will result in a non-compliant tender.",
              "name": "Technical Capability Evaluation",
              "type": "quality"
            },
            {
              "description": "To be aligned with TfL governance bidders are requested to complete their social value submission. Information and guidance on how to complete this is located in Volume 1 - Invitation to Tender document, which can be located in the ITT pack on SAP Ariba, to gain access to the sourcing event please contact madeleineshermer@tfl.gov.uk. Please note the social value submission and evaluation will be conducted on the social value portal.",
              "name": "Social Value Evaluation",
              "type": "quality"
            },
            {
              "description": "Bidders are requested to complete their pricing submission. Information and guidance on how to complete this is located in Appendix 2.1 and 2.2 - Financial and Economic Standing and Pricing Schedule . These documents can can be located in the SAP Ariba sourcing event. To gain access to the sourcing event and to submit a bid, please email madeleineshermer@tfl.gov.uk",
              "name": "Pricing Evaluation",
              "type": "price"
            },
            {
              "description": "The Commercial Response will consist of your response to the:\nForm of Tender (section 7 of Volume 1 ITT)\nConflict of Interest Declaration (Section 8 of Volume 1 ITT)\nNon- Collusion Declaration (Section 9 of Volume 1 ITT)\nAssumptions Register ( Volume 1 Appendix 5 )\nContract Response Template (Volume 1 Appendix 4 )\nReserved Information (optional)  (Volume 1 Appendix 3)\nBidders should complete, sign, and return each of the above as their Commercial Submission. Which included acceptance of the Terms and Conditions. The Terms and Conditions are non-negotiable.\nAll the documents can be located on SAP Ariba Sourcing Event, to gain access please contact madeleineshermer@tfl.gov.uk and they will invite you.",
              "name": "Commercial Evaluation",
              "type": "quality"
            }
          ],
          "weightingDescription": "Technical Capability Evaluation - 60%\nPricing Evaluation - 30%\nSocial Value Evaluation - 10%\nCommercial Evaluation - Pass/ Fail"
        },
        "contractPeriod": {
          "endDate": "2027-08-25T23:59:59+01:00",
          "maxExtentDate": "2028-08-25T23:59:59+01:00",
          "startDate": "2025-08-25T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for up to an additional 12 months."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 350000,
          "amountGross": 420000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "To receive the ITT and gain access to the procurement documents you must be registered on TfL\u0027s e-procurement system - SAP Ariba.\nIf you are already registered on the SAP Ariba procurement portal, please ensure your contact details are up to date.\nIf you are not registered on the SAP Ariba procurement portal, please complete the registration process as soon as possible by clicking the following link:\nhttps://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL.\nOnce you have registered, please email madeleineshermer@tfl.gov.uk and provide your SAP Ariba account name and Ariba Network ID to ensure your organisation is added to the HGV Maintenance Services - Emergency Support Services Event.\nIf you need any help with the registration process, please visit the SAP \u0027Help Portal\u0027/ https://service.ariba.com/Supplier.aw/109557062/aw?awh=r\u0026awssk=OsebX6f2\u0026dard=1\nYou may also contact the TfL Supplier Enablement Team (Ariba_Supplier_Enablement@tfl.gov.uk) if you face any issues with the registration process.  In addition attached is guidance on how to sign up to SAP Ariba.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-02T09:00:00+01:00"
    },
    "title": "HGV Maintenance Services - Emergency Support Vehicles",
    "value": {
      "amount": 350000,
      "amountGross": 420000,
      "currency": "GBP"
    }
  }
}