Supply and Delivery of Period Hygiene Products

{
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "Education Authority"
  },
  "date": "2025-06-27T16:47:50+01:00",
  "id": "035914-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04eab2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "region": "UKN06",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "facilities.procure@eani.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "name": "Education Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-22T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Full details can be found in the CfT documents section on eTendersNI https://etendersni.gov.uk/epps/home.do"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres (https:// www.education-ni.gov.uk/services/schools-plus),\nFurther Education Colleges in NI (https://www.nidirect.gov.uk/contacts/further-educationfe-colleges),\nGrant Controlled Integrated Education Schools in NI (https:// www.ni cie.org/parents/ school -finder/), Independent Schools in NI (https://www.isc.co.uk/ schools/northern-ireland/), \nLibraries NI (https:// www.librariesni.org.uk/ Libraries/),  \nEA Teachers\u0027 and Educational Centres, \nCouncil for the Curriculum, Examination and Assessment NI (CCEA), \nArmagh Observatory and Planetarium, \nMiddletown Centre for Autism, \nControlled Schools Support Council (CSSC), \nNorthern Ireland Council for Integrated Education (NICIE) who may also use this Framework . ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-27T16:47:50+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "035914-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/035914-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-22T15:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "FMM-24-006",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Disposable personal wipes",
            "id": "33711430",
            "scheme": "CPV"
          },
          {
            "description": "Underwear",
            "id": "18310000",
            "scheme": "CPV"
          },
          {
            "description": "Sanitary towels or tampons",
            "id": "33771100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Sanitary towels or tampons",
            "id": "33771100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and the prices submitted within the document FMM-24-006 Pricing Schedule to achieve the MAT bid for each Lot/Section.  ",
              "name": "AC1 - Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "Lot 1 will be a ranked arrangement with multiple Suppliers. The Supplier(s) will be required to supply and deliver the relevant period hygiene products to schools and other EA locations across Northern Ireland on an ad-hoc basis. ",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "The Buyer reserves the right to run Secondary Competitions within Lot 1 as detailed within the tender documents."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Previous Experience",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Supply and Delivery of Period Products ",
        "value": {
          "amount": 2890000,
          "amountGross": 3468000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and the prices submitted within the document FMM-24-006 Pricing Schedule to achieve the MAT bid for each Lot/Section.  ",
              "name": "AC1 - Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "Lot 2 will be awarded to a single Supplier to provide a fully managed service for the supply and delivery of period products to all primary schools in Northern Ireland.",
        "id": "2",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Previous Experience",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Fully Managed Service for Primary School Annual Provision",
        "value": {
          "amount": 121000,
          "amountGross": 145200,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-06-27T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "The recent legislative expansion mandating the provision of period products to a broader range of end users\u2014beyond pupils and students\u2014introduces a degree of uncertainty that may impact contract performance. The extended scope potentially includes staff and visitors across participating bodies, for whom no historical usage data exists. While an additional contingency has been factored into the Framework value, actual demand levels remain difficult to forecast with precision and may exceed anticipated thresholds.\nOther risks to satisfactory performance include:\nProduct Unavailability or Recall: There is a risk of supply chain disruptions or product recalls, particularly affecting branded items. This is mitigated through the appointment of multiple suppliers across sections within Lot 1, alongside a mechanism allowing Suppliers from the unbranded sanitary towels section (Lot 2) to deliver in the event of supplier failure or no award.\nManufacturer-Led Product Changes: Alterations to product specifications\u2014such as pack sizes, formulations, or packaging\u2014may affect perceived value or suitability. The Specification includes allowances for reasonable modifications where products continue to provide best value for money.\nLegislative or Regulatory Shifts: Future changes to environmental, public health, or product safety legislation may necessitate updates to product requirements. The Specification has been designed to accommodate such changes without requiring separate procurement action.\nVariable Uptake by Participating Bodies: Participation by bodies such as LibrariesNI remains unconfirmed. Should they onboard during the life of the Framework\u2014subject to approval from the Education Authority\u2014the resulting increase in demand could be substantial and is not currently reflected in contingency values. In such a scenario, a contract modification may be required to safeguard ongoing delivery.\nThese risks have been identified as \"known unknown\" risks.",
    "status": "active",
    "submissionMethodDetails": "https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6015855",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "The tender has been divided into two distinct Lots to reflect the differing specifications, operational models, and procurement requirements of the end users.\nLot 1 is envisaged to be a ranked agreement, with up to three (3) Suppliers awarded per Section.   \nLot 2 is envisaged to be awarded to a single Supplier for the managed service provision to Primary Schools.\nThe Buyer may purchase items from the Framework Agreement via direct call-off or Secondary Competition throughout the Framework Term.\nFurther competition may be commissioned during the Framework Agreement term for additional Period Hygiene Products. Any further secondary competitions for Competed Goods will be run with all Suppliers appointed to the Framework Agreement, irrespective of the Lot they are awarded (unless otherwise excluded through poor performance). Once awarded, the Competed Goods shall form part of the Standard Goods which the successful Framework Agreement Supplier is eligible to provide under the terms of this Framework Agreement for the duration of the Framework Agreement. \nThe Buyer reserves the right to add or remove items from the Framework Agreement schedule at any time during the period of the Framework Agreement.  The Supplier is reminded that the extent of these additions/deletions is not limited so long as they are within the scope of the Framework Agreement Lot.  Further information in relation to the mechanism used is contained within the tender documents.",
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-07-29T15:00:00+01:00"
    },
    "title": "Supply and Delivery of Period Hygiene Products",
    "value": {
      "amount": 3011000,
      "amountGross": 3613200,
      "currency": "GBP"
    }
  }
}