Framework Agreement for the provision of Supply and Installation of New and Repair of existing Fences and Associated Services

{
  "buyer": {
    "id": "GB-PPON-PZDG-2995-QQMD",
    "name": "Staffordshire County Council"
  },
  "date": "2025-06-30T16:48:53+01:00",
  "id": "036247-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05013e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stafford",
        "postalCode": "ST16 2DH",
        "region": "UKG24",
        "streetAddress": "1 Staffordshire Place, Tipping Street,"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.staffordshire.gov.uk"
      },
      "id": "GB-PPON-PZDG-2995-QQMD",
      "identifier": {
        "id": "PZDG-2995-QQMD",
        "scheme": "GB-PPON"
      },
      "name": "Staffordshire County Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stafford",
        "postalCode": "ST16 3AQ",
        "region": "UKG24",
        "streetAddress": "Civic Centre, Riverside"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.staffordbc.gov.uk/"
      },
      "id": "GB-PPON-PTQN-1833-ZMYL",
      "identifier": {
        "id": "PTQN-1833-ZMYL",
        "scheme": "GB-PPON"
      },
      "name": "Stafford Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cannock",
        "postalCode": "WS11 1BG",
        "region": "UKG24",
        "streetAddress": "Civic Centre, Beecroft Road"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cannockchasedc.gov.uk/"
      },
      "id": "GB-PPON-PNXX-8585-GQTH",
      "identifier": {
        "id": "PNXX-8585-GQTH",
        "scheme": "GB-PPON"
      },
      "name": "Cannock Chase District Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Codsall",
        "postalCode": "wv8 1px",
        "region": "UKG24",
        "streetAddress": "Council Offices, Wolverhampton Road"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.sstaffs.gov.uk/"
      },
      "id": "GB-PPON-PNNH-3468-CHWJ",
      "identifier": {
        "id": "PNNH-3468-CHWJ",
        "scheme": "GB-PPON"
      },
      "name": "South Staffordshire District Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stafford",
        "postalCode": "ST18 0YY",
        "region": "UKG24",
        "streetAddress": "Staffordshire Police Headquarters, Weston Road"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.staffordshire.police.uk/"
      },
      "id": "GB-PPON-PBJV-9412-LHBX",
      "identifier": {
        "id": "PBJV-9412-LHBX",
        "scheme": "GB-PPON"
      },
      "name": "Police, Fire and Crime Commissioner for Staffordshire",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-06T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Open tender process to award three suppliers.\nThe Council would like to procure a Framework Agreement with an agreed schedule of work rates to supply / install of new fencing, repair existing fencing and associated services. \nThis framework is to enable the supply / install of new fencing for Staffordshire County Council\u0027s Corporate properties and LEA Maintained Schools. Additionally, the Managing Agent may use the framework for some or all its customers\u0027 200+ Academy, Fire Service and other properties. \nThe properties include all types of buildings operated by a Local Authority including (but not limited to) educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. \nThree suppliers will be awarded to this Framework Agreement. The Framework Agreement will have both the Direct Award and Further Competition mechanism for awarding works.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "SCC E-Tendering Portal User Guide",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-2578",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2578"
      },
      {
        "datePublished": "2025-06-30T16:48:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "036247-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/036247-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-04T23:59:00+01:00"
    },
    "hasRecurrence": true,
    "id": "IA3601",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fencing, railing and safety equipment installation work",
            "id": "45340000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-10-31T23:59:59Z",
          "maxExtentDate": "2029-10-31T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "1 year extension to 31st October 2029."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:\n1. To have a compliant Health \u0026 Safety accreditation performed by a Safety Schemes in Procurement (\u0027SSIP\u0027). For more information refer to the link https://ssip.org.uk/members/#\n2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of \u0027GOLD\u0027) or other equivalent bodies, offer such a service.\nNote 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above\nNote 2 - where brand names are mentioned, the Authority will consider equivalents\nNote 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award.\nAny personnel utilised on this contract must have an Enhanced DBS check.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 8000000,
          "amountGross": 9600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "participationFees": [
      {
        "description": "Please review the Framework Agreement, clause 15.\nPlease note the rebate percentage is 0.5%",
        "id": "ocds-h6vhtk-05013e",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.005
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-05-01T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Local Government Re-organisation\n1.1   In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the \"English Devolution White Paper\".\n1.2   In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.\n1.3   Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.\n1.4   Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.\n1.5   Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets\n2\tThe parties agree that in the event of a Local Government Re-organisation:-\n2.1\tthat reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and\n2.2\tthe parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder\n2.3   the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement.",
    "status": "active",
    "submissionMethodDetails": "The tender documents are available through Staffordshire County Councils e-tendering system \u0027Proactis\u0027.\nhttps://supplierlive.proactisp2p.com\nSuppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3601.\nAll bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function. Please do not contact the Buyer direct.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Please note Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council and Staffordshire Police and Staffordshire Fire and Rescue Service are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.",
        "description": "Agreed schedule of work rates are provided and bidders will then offer a % discount on these rates.\nThe Framework Agreement will have a Direct Award and Further Competition mechanism.",
        "maximumParticipants": 3,
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-08-11T12:00:00+01:00"
    },
    "title": "Framework Agreement for the provision of Supply and Installation of New and Repair of existing Fences and Associated Services",
    "value": {
      "amount": 8000000,
      "amountGross": 9600000,
      "currency": "GBP"
    }
  }
}