Managing Operations of British High Commission Employees Provident Trust Fund

{
  "buyer": {
    "id": "GB-PPON-PXRR-8771-PHVX",
    "name": "Foreign, Commonwealth and Development Office"
  },
  "date": "2025-07-02T12:25:40+01:00",
  "id": "036762-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05006b",
  "parties": [
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      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AH",
        "region": "UKI32",
        "streetAddress": "King Charles Street"
      },
      "contactPoint": {
        "email": "Bidisha.Chaliha@fcdo.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office"
      },
      "id": "GB-PPON-PXRR-8771-PHVX",
      "identifier": {
        "id": "PXRR-8771-PHVX",
        "scheme": "GB-PPON"
      },
      "name": "Foreign, Commonwealth and Development Office",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-01T23:59:59+01:00"
    },
    "description": "The British High Commission Staff Provident Trust Fund (in Pakistan) is a contribution-based investment fund with the purpose of making provision for employees in the event of their retirement, or their services coming to an end earlier than retirement age. The Fund adheres to The Provident Funds Act, 1925. All Country Based members of staff (after a qualifying period of service) are eligible to be members. The market value of the Fund as of December 2024 is Pakistani Rs. 2.940.billion.\nThe Contract shall commence on 1st November 2025 and will be initially for a period of Three (3) years. It will have provision for further Two (2) year extension, subject to satisfactory performance provided by the selected supplier and continued business requirement at the BHC in Islamabad (Pakistan).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-02T12:25:40+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "036762-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/036762-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-14T23:59:00+01:00"
    },
    "hasRecurrence": true,
    "id": "CPG-12247-2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Pension fund management services",
            "id": "66141000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "A full assessment of the total price breakdown for each of the. Competitiveness of the Commercial offer in relation to the Market. \nThis MUST be in the format of the spreadsheet at Attachment 4 - Schedule of Prices \u0026 Rates.",
              "name": "Commercial Criteria Description",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Company Profile and Past Experience:\n\u2022\tPlease provide your company profile showing your business network, staffing, vehicles required certification, contractor registration and licences with the state/national authorities etc.\n\u2022\tPlease demonstrate your experience in providing similar services to Diplomatic missions, multinational or large organisations (Minimum requirement 5 Years).\n\u2022\tPlease provide details of 3 similar contracts including Client name and contact details, Duration of contract and Brief description of scope and services provided.\tMaximum 2 A4 Size pages\t15%\nProposed methodology and Quality Control:\n\u2022\tPlease provide details of your credible, practical, and evidence-based methodology for each of the outputs outlined in the Terms of Reference (ToR). Please share detailed work plan of activities with the Gantt chart.\n\u2022\tPlease confirm, that you would be able to adhere to the SLAs as identified in the SoSR. Please share your company\u2019s approach towards the meeting the timelines shared in the TOR.\n\u2022\tPlease mention the steps your organisation will take to meet and monitor the quality standards of the service you provide as per the scope of work.\tMaximum 4 A4 Size pages\t15%\nTeam Structure :\n\u2022\tProvide details of team members who will be working on the assignment with their specific roles and responsibilities related to the scope of the contract.\n\u2022\tPlease share copies of CVs of all team members including highlighting experience and expertise in undertaking similar assignments with and clarity on management arrangements (input days assured for this assignment),\n\u2022\tPlease provide team structure along with details of the team leader and time inputs (person-based man hours) by individual team members.\tMaximum 4 A4 Size pages\t15%\nTechnological efficiency:\n\u2022\tPlease provide evidence of the technology-based solutions that will enable you to meet the services required in the Terms of Reference.\tMaximum 4 A4 Size pages\t5%\nData and Information Security and Confidentiality\n\u2022\tProvide evidence of your systems are equipped for protecting personal information and how you meet any local legal requirements related to data handling and information security.\tMaximum 4 A4 Size pages\t5%\nRisk Assessment and Escalation Matrix:\n\u2022\tExplain the risks to this contract as you see them and how these may impact on the delivery of services. \n\u2022\tBriefly describe how you will manage these risks and contingencies. Summarise all the above in a Risk Matrix.\n\u2022\tPlease provide escalation matrix for how you will monitor and respond to customer complaints\tMaximum 2 A4 Size pages\t10%\nMobilization :\n\u2022\tPlease provide a detailed plan outlining your arrangements for effective and smooth mobilisation of the services (highlighting any anticipated problems and mitigation plans). Please include a timetable.\tMaximum 2 A4 Size pages\t      05%",
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        "contractPeriod": {
          "endDate": "2028-10-31T23:59:59+00:00",
          "maxExtentDate": "2030-10-31T23:59:59+00:00",
          "startDate": "2025-11-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract shall commence on 1st November 2025 and will be initially for a period of Three (3) years. It will have provision for further Two (2) year extension, subject to satisfactory performance provided by the selected supplier and continued business requirement at the BHC in Islamabad (Pakistan)."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 350000,
          "amountGross": 350000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-01-01T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Your tender must be submitted via the FCDO\u0027s e-sourcing portal  (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. \nImportant information for all Potential Suppliers: In order to participate and gain access to the Invitation ToR Tender documentation in relation to this procurement, potential suppliers should access the FCDO\u0027s e-sourcing portal (link provided above). Once logged in, search for Project Reference No. 12247. If a potential supplier is not registered on the portal, click the \u0027Click here to register!\u0027 button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. \nRegistration take approximately 5 minutes and is free or charge.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-04T23:59:00+01:00"
    },
    "title": "Managing Operations of British High Commission Employees Provident Trust Fund",
    "value": {
      "amount": 350000,
      "amountGross": 350000,
      "currency": "GBP"
    }
  }
}